Payroll and HR Coordinator - Temporary

GreenWaste; San Jose (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Paid time off

Holiday pay

401K

FSA

Medical, dental, and vision insurance

Job summary

GreenWaste Recovery is hiring a full-time temporary Payroll and HR Coordinator to support our Human Resources team during a major HCM system implementation. This is a hands-on role for someone who enjoys detail-heavy, deadline-driven work and wants hands-on experience supporting a vibrant HR Department.

The Coordinator will handle day-to-day payroll and HR transaction processing in our current system while also participating in the implementation of our new platform - including data validation,

Qualifications

• Two or more years of payroll/HR administrative experience.
• Knowledge of California wage and hour rules.
• Experience with HRIS/payroll systems (ADP & UKG a plus).
• Associate's or Bachelor's degree in HR, Business, or related field.
• PHR/SHRM-CP or similar certification preferred.
• English proficiency; Spanish a plus.

Responsibilities

• Process multi-site payroll for a mixed hourly and salaried workforce (~1,000 employees) on a weekly/biweekly cycle.
• Audit and verify payroll changes including new hires, terminations, rate changes, transfers, and tax withholdings.
• Review timekeeping for discrepancies and coordinate corrections with supervisors.
• Process retroactive pay, shift differentials, bonuses, and other off-cycle payments per CA rules.
• Respond to employee payroll inquiries and manage wage garnishments and third-party requests.
• Support payroll reconciliation, funding, and post-payroll reporting; provide HR generalist support as needed.

Skills

Attention to detail

Payroll experience

Excel skills

Discretion

Communication

Education

HR degree

Bachelor's or Associate in HR/Business

Tools

ADP

UKG

Job description

About The Company

GreenWaste ® has been an industry leader in recycling and waste diversion for more than 40 years and is on a growth trajectory after private equity investment in 2021. Our business was founded on principles of environmental sustainability, and innovation is a cornerstone of our ongoing operations and growth strategy. GreenWaste specializes in all aspects of material collection, processing, and sales, tailoring our service offerings to the unique needs of our customers and communities, and helping to shape the evolution of the solid waste and recycling industry. We work directly with 20+ municipalities and 50+ jurisdictions, operate highly regulated facilities in 10+ locations, and have 1,000+ employees.

About The Company

GreenWaste ® has been an industry leader in recycling and waste diversion for more than 40 years and is on a growth trajectory after private equity investment in 2021. Our business was founded on principles of environmental sustainability, and innovation is a cornerstone of our ongoing operations and growth strategy. GreenWaste specializes in all aspects of material collection, processing, and sales, tailoring our service offerings to the unique needs of our customers and communities, and helping to shape the evolution of the solid waste and recycling industry. We work directly with 20+ municipalities and 50+ jurisdictions, operate highly regulated facilities in 10+ locations, and have 1,000+ employees.

Position Summary

GreenWaste Recovery is hiring a full-time temporary Payroll and HR Coordinator to support our Human Resources team during a major HCM system implementation. This is a hands-on role for someone who enjoys detail-heavy, deadline-driven work and wants hands-on experience supporting a vibrant HR Department. The Coordinator will handle day-to-day payroll and HR transaction processing in our current system while also participating in the implementation of our new platform - including data validation, parallel testing, and process documentation.

This is a temporary, full-time position expected to continue through April 30, 2027. Employment remains at-will, and the assignment may end earlier or be extended based on business needs.

Key Responsibilities

• Assist in the processing of multi-site payroll for a mixed hourly and salaried workforce of approximately 1,000 employees on a weekly/biweekly cycle
• Enter, audit, and verify payroll changes including new hires, terminations, rate changes, transfers, direct deposit updates, and tax withholding elections
• Review timekeeping records for missing punches, unapproved overtime, meal and rest period discrepancies, and premium pay, partnering with supervisors on corrections before closing
• Calculate and process retroactive pay, shift differentials, bonuses, final pay, and other off-cycle payments in accordance with California wage and hour requirements
• Respond to employee payroll inquiries regarding pay statements, deductions, PTO balances, and withholdings
• Process garnishments, child support orders, and other wage assignments
• Support payroll reconciliation, funding confirmation, and post-payroll reporting
• Provide HR Generalist support by responding to routine employee inquiries and serving as backup coverage for the HR inbox and HR phone line
• Ensure compliance with all applicable employment laws and company policies
• Assist with processing new hire, status change, and separation paperwork; maintain accuracy and completeness of employee records in the HRIS
• Complete I-9 verification and E-Verify submissions within required timeframes
• Complete employment and wage verifications, unemployment claim responses, and other third-party requests
• Assist with routine compliance reporting and audit
• Other duties as assigned

HCM Implementation Support (approximately 25%)

• Support data gathering, cleansing, and validation for the migration to the new HCM platform
• Participate in parallel payroll testing, comparing legacy and new system output and documenting variances for resolution
• Assist with user acceptance testing, configuration review, and issue tracking
• Support employee and manager self-service rollout, including troubleshooting and first-line user questions
• Attend implementation working sessions when needed and complete assigned project tasks on schedule

Knowledge, Skills And Abilities

• Demonstrated accuracy and attention to detail with high-volume data entry and the ability to meet firm, recurring deadlines
• Experience assisting with recurring payroll cycles, including timekeeping review, payroll data entry, audits, corrections, and employee pay inquiries.
• Intermediate Excel skills, including sorting, filtering, VLOOKUP or XLOOKUP, and pivot tables
• Proven discretion in handling confidential employee information
• Clear written and verbal communication skills and a service-oriented approach with employees at all levels

Qualifications

• Two or more years of experience in payroll processing, HR administration, or a combined HR/payroll coordinator role
• Working knowledge of California wage and hour requirements, including overtime, meal and rest periods, final pay timing, and itemized wage statement rules
• Experience with an HRIS or payroll platform (ADP & UKG a plus); ability to learn new systems quickly
• Experience supporting a payroll or HRIS system implementation, conversion, or parallel testing cycle, preferred
• Experience in a multi-site environment with a significant hourly, field, or union workforce, preferred
• Familiarity with timekeeping systems and labor allocation or job costing
• Associate's or Bachelor's Degree in Human Resources, Business Administration, Accounting, or a related field, or equivalent experience
• FPC, CPP, aPHR, PHR, or SHRM-CP certification, preferred

Language Skill

• Proficiency in English, Spanish a plus

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to occasionally lift and carry materials weighing up to 20 pounds.

Work Environment

Typical work week is Monday through Friday daytime schedule in an office environment. Occasional site tours/visits with exposure to various odors and noise levels in an industrial environment.

Compensation And Benefits

Financial compensation will be commensurate with applicable experience. GreenWaste offers a competitive benefits package, including paid time off, holiday pay, 401K benefits, FSA, and full employee coverage for medical, dental and vision insurance.

This Organization participates in E-Verify. Esta Organización Participa en E-Verify .

GreenWaste provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and/or local laws.