Payroll and HR Administrator

API Heat Transfer; Chicago (IL); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work flexibility

Career development opportunities

Competitive pay and benefits

Job summary

API Heat Transfer is seeking a Payroll and HR Administrator to own weekly payroll for our US workforce across multiple states, ensuring compliance with federal, state, and local regulations. You will collaborate with HR and Finance to resolve pay questions, maintain records, and support recruiting and training.

You will process multi-state payroll, manage garnishments, and audit entries in ADP Workforce Now, while preparing payroll reports and driving process improvements.

Qualifications

• Associate's degree and at least 5 years of multi-state payroll experience, or at least 7 years with no degree.
• Hands-on experience in ADP Workforce Now, including Payroll, Smart Compliance, G/L, Analytics, Custom Reporting, and iReports.
• Experience with ADP Performance and Goals modules preferred.
• Ability to build Excel reports using pivot tables, XLOOKUP, and formulas to analyze payroll data.
• Track record of meeting weekly payroll deadlines across multiple states with minimal supervision.
• Ability to review and manage calendars.
• Ability to travel up to 20% domestically for training, audits, or site support.

Responsibilities

• Process weekly multi-state payroll in compliance with federal, state, and local regulations.
• Manage wage garnishments (including support orders, tax levy's, or other garnishments).
• Enter new-hire and termination data in ADP Workforce Now and audit entries for accuracy.
• Prepare weekly and monthly payroll reports for HR and Finance.
• Answer employee and manager payroll questions.
• Schedule interviews and support recruiting.
• Identify process improvements and implement compliance updates.
• Perform administrative tasks in the learning management system.
• Prepare documentation for internal and external audits.
• Help coordinate engagement and training events.

Skills

Multi-state payroll

ADP Payroll

Payroll reporting

Excel reporting

Regulatory compliance

Deadline driven

Recruiting support

Education

Associate's degree

Tools

ADP Workforce Now

Excel

ADP modules (Smart Compliance, G/L, Analytics, Custom Reporting, iReports)

Job description

As Payroll and HR Administrator, you will own weekly payroll for our US workforce across multiple states, keeping it compliant with federal, state, and local regulations. You'll work closely with HR and Finance to resolve employee pay questions, keep payroll records accurate, and help with recruiting and training.

What You Will Do

• Process weekly multi-state payroll in compliance with federal, state, and local regulations
• Manage wage garnishments (including support orders, tax levy's, or other garnishments)
• Enter new-hire and termination data in ADP Workforce Now and audit entries for accuracy
• Prepare weekly and monthly payroll reports for HR and Finance
• Answer employee and manager payroll questions
• Schedule interviews and support recruiting
• Identify process improvements and implement compliance updates
• Perform administrative tasks in the learning management system
• Prepare documentation for internal and external audits
• Help coordinate engagement and training events

What You Will Bring

• Associate's degree and at least 5 years of multi-state payroll experience, or at least 7 years of multi-state payroll experience without a degree
• Hands-on experience in ADP Workforce Now, including Payroll, Smart Compliance, G/L, Analytics, Custom Reporting, and iReports
• Experience with ADP Performance and Goals modules preferred
• Ability to build Excel reports using pivot tables, XLOOKUP, and formulas to analyze and reconcile payroll data
• Track record of meeting weekly payroll deadlines across multiple states with minimal supervision
• Ability to review and manage calendars
• Ability to travel up to 20% domestically for training, audits, or site support

What We Offer

• Hybrid work flexibility
• Career development in a stable, growing industrial manufacturer
• Recognition programs and peer appreciation culture
• Competitive pay & benefits

APICZ