Payroll and Contracts Coordinator, Senior

City of Eugene; Eugene (OR); On-site; USD 74,000 - 93,000; Full time

Job summary

The City of Eugene seeks a Senior Program Coordinator for the Eugene Police Department to provide payroll, financial, and contract support within the Finance & Administration Division. The role emphasizes exemplary customer service to staff and the community, and thrives in a collaborative team environment.

Responsibilities include payroll administration, accounts payable/receivable, purchasing and contract administration, data analysis, and maintaining financial tracking systems.

Qualifications

• Four years of progressively responsible paraprofessional experience in finance, payroll, or a related field.
• At least two years of experience at the paraprofessional journey-level.
• Equivalent to an Associate's degree with major course work in finance, accounting, public administration, business administration, or a related field.

Responsibilities

• Payroll coordination, including timesheet review and approvals; payroll system data entry and personnel actions.
• Familiarity with multiple union contracts and their impact on payroll.
• Assess policies and procedures; recommend improvements and assist with implementation.
• Develop, implement, and maintain payroll and financial tracking systems.
• Perform financial research, audits, and reconciliations; prepare reports.
• Grant administration, purchasing program administration, and contract administration (revenue/expenses).
• Procurement card management; accounts payable and receivable; petty cash and asset tracking.
• Regular updates to desk manuals and procedures; other duties as assigned.

Education

Associate's degree or higher in finance, accounting, public administration, business administration or related field

Job description

THIS POSITION IS OPEN UNTIL FILLED The next review of applications will take place: Monday, September 14, 2026 5 p.m. P.T.

Accepting Online Applications Only through the City of Eugene Website

The Eugene Police Department has a full-time Senior Program Coordinator opportunity. This position is responsible for providing payroll, financial, and contract support to the Finance Section in the Finance & Administration Division of the Eugene Police Department. We are looking for a positive, productive, and collaborative individual that enjoys providing exemplary customer service to staff and the community and thrives in team environments. The position performs a variety of payroll and financial related duties including payroll administration, accounts payable and accounts receivable administration, purchasing program coordination, and contract administration. Candidates will be assessed based on qualifications, experience, and expertise. This recruitment may also be used to fill future vacancies.

Classification: Program Coordinator, Senior

Salary: $35.74 - $44.54 hourly / $74,339.20 - $92,643.20 annually

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with Oregon Equal Pay Act (OEPA).

Department, Division: Eugene Police Department, Finance and Administration

Union Representation: American Federation of State, County and Municipal Employees (AFSCME)

Work Location: Eugene Police Department Headquarters, 300 Country Club Rd, Eugene, OR 97401

Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. with the flexibility per business need

Benefits

The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.

Living & Working in Eugene

Information about living in Eugene, how the City of Eugene operates, and more can be found on our website.

• Payroll Coordination, including timesheet review and completion, and a variety of personnel actions in compliance with City and union procedures
• Familiarity with multiple union contracts and the impacts of those labor agreements on payroll
• Assessment of programmatic policies and procedures; make recommendations for improvements and help in the implementation of changes to the policies and procedures.
• Develop, implement, and maintain a variety of payroll and financial tracking systems
• Financial research, audits, and reconciliations
• Research and data extraction to identify and correct discrepancies
• Grant Administration
• Purchasing Program Administration
• Contract Administration (revenue and expense) including grant contracts
• Procurement Cards
• Accounts payable
• Accounts receivable
• Petty cash administration
• Asset tracking
• Regular updates of desk manual and procedures
• Other duties as assigned

Payroll Administration

• Conduct ongoing payroll administrative activities including timesheet reviews, exceptions, combo code mismatches; communication with employees and supervisors for timesheet approvals and questions; and entry of employee information and personnel actions into the payroll system, including but not limited to position changes, temporary assignments, merits, probations, resignations, rehires, and promotions. Track and report personnel changes, department org chart updates, and position vacancies.
• Familiarity with multiple union labor agreements and impacts on payroll activities. Conduct new employee onboarding and develop employee payroll training resources. Other payroll duties as assigned.

Finance

• Performs a variety of financial functions including entering data into financial systems, processing accounts payable and accounts receivable, submitting purchase orders, reviewing invoices, reconciling accounts, researching historical financial and contractual payments and funding, assisting with budget preparation, entry, and reporting.
• Coordinates, compiles, and evaluates data from a variety of sources to create regular and specialized financial reports; searches files and records for information; decides on effective layout of data; coordinates the updating of manuals and documents; obtains information from others as necessary to complete assignment. Identify, develop, and maintain ad hoc reporting solutions as needed.
• Assessment and development of best practices, internal controls, and procedures. Financial projects and other duties as assigned.

Purchasing Program Administration

• Coordinates purchases that are compliant with public procurement rules and guidelines. Tracks Department purchasing trends and forecasts future funding requirements. Evaluates current purchasing program training and effectiveness, develops program improvement recommendations, and implements solutions.

Contract Administration

• Administration of EPD contracts, including revenue, expense, and grant contracts. Contract administration includes creation, review, signature routing, collaboration and routine communication with project managers, amendments, terminations, review of insurance compliance, deadline/expiration tracking, and grant performance/progress reporting. Updates contract tracking systems, asset management database, and various reporting as needed.
• Serves as Department purchasing and contract administration liaison with the Central Purchasing team, and other internal groups as needed. Other duties as assigned.

To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Program Coordinator, Senior

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Minimum Qualifications

Experience

Four years of progressively responsible paraprofessional experience in finance, payroll, or a related field, including at least two years of experience at the paraprofessional journey-level.

Education

Equivalent to an Associate's degree with major course work in finance, accounting, public administration, business administration, or a related field.

Background

Must pass a background investigation.

Eligibility List

This posting may also be used to establish an eligibility list of applicants for future vacancies. Candidates that are placed on the eligibility list will be notified via email which will include the duration of the list and how notification of call up will occur.

What to Expect from our Selection Process

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 8-10 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at [phone].

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. NOTE: The City of Eugene does not participate in the E-Verify program; therefore, candidates requiring E-Verify for employment authorization will not be eligible for employment with the City.