Payroll and AP Specialist

ICON AEROSPACE LLC; Indian Trail (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading aerospace company in Indian Trail NC seeks a Mid-Senior Level Human Resources professional to manage payroll processing and accounts payable for multiple entities. The role involves ensuring compliance, managing vendor relationships, and maintaining payroll accuracy. Ideal candidates should have 2-5 years of relevant experience and proficiency in MS Office, with a focus on a collaborative environment.

Qualifications

• 2-5 years of related accounting and payroll experience.
• Experience processing multi-entity, multi-state payrolls.
• Working knowledge of U.S. payroll regulations.

Responsibilities

• Process and manage payroll for multiple entities.
• Coordinate with HR for onboarding and payroll changes.
• Reconcile payroll reports and administer tax filings.

Skills

Payroll processing

Accounts payable management

Communication skills

Problem-solving

Analytical skills

Multi-tasking

Tools

MS Office (Excel, Word, Outlook)

ADP Payroll Software

Enterprise-level financial software

Job description

Responsibilities

• Process and manage payroll for multiple entities, including multi-state and international employees; ensure accurate and timely payroll processing for hourly, salaried, and commission-based employees.
• Maintain compliance with federal, state, and international payroll regulations.
• Coordinate with HR to manage employee onboarding, terminations, and payroll changes.
• Reconcile payroll reports and general ledger accounts; administer payroll-related tax filings and reporting.
• Resolve payroll discrepancies and respond to employee inquiries in a timely manner.
• Work closely with third-party payroll vendors and ensure data accuracy across systems.
• Assist with payroll audits and reporting requirements; implement process improvements to enhance payroll accuracy and efficiency.
• Familiarity with commission-based pay structures; need timekeeping reporting and reconciliation experience; need labor reporting experience (internal and external).
• Multi-entity labor allocation experience is a plus; manage payroll accruals and work with the accounting team on payroll liabilities.
• Assist with payroll provider evaluation, benefits/open enrollment rollout, and additional payroll/benefit support.

Accounts Payable

• Process accounts payable invoices for multiple avionics entities; develop and maintain relationships with vendors.
• Maintain up-to-date vendor records, including W-9s, banking details, and contact information.
• Manage and support credit card and bank reconciliations; process employee expense reports.
• Monitor and reconcile vendor statements to ensure accounts are current; support month-end closing by reconciling AP ledgers and reviewing AP accruals.
• Assist with financial audits; collaborate with Purchasing, Inventory, and other departments to resolve invoice or delivery discrepancies.
• Support the general accounting team as needed; perform additional duties as assigned.

Qualifications

• 2-5 years of related accounting and payroll experience.
• Proficiency in MS Office including Excel, Word, and Outlook.
• Experience with enterprise-level financial software systems and payroll processing platforms; ADP experience a plus.
• Experience processing multi-entity, multi-state payrolls; working knowledge of U.S. payroll regulations; international payroll knowledge a plus.
• Effective communication skills within and across accounting, finance, HR teams, and business partners.
• Strong problem solving, analytical, multi-tasking, and organizational skills.
• Process-oriented with a mindset for documenting processes and procedures; ability to work in a fast-paced, changing environment; team-focused attitude.

Reports to: Controller

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources
• Industries: Aviation and Aerospace Component Manufacturing