Payroll and Accounts Payable Specialist

Visu Sewer, LLC.; City of Pewaukee (WI); On-site; USD 52,000 - 66,000; Full time

Job summary

Visu-Sewer, LLC is seeking a Payroll and Accounts Payable Specialist to manage weekly multi-state payrolls and all AP duties for multiple entities. The role emphasizes accuracy, compliance, and timely payments to vendors.

The ideal candidate has 3+ years in payroll or AP, proficiency in MS Office (especially Excel), and an understanding of basic accounting principles. This is a full-time on-site position offering competitive benefits.

Qualifications

• HS diploma or equivalent required.
• 3+ years payroll or accounts payable experience.
• Proficiency in Microsoft Office Applications (primarily Excel).
• Understanding of basic accounting principles.

Responsibilities

• Verify timecards and resolve discrepancies.
• Process multi-state weekly payrolls using payroll software.
• Ensure OT compliance across jurisdictions.
• Manage employee benefit deductions and vendor invoices.
• Reconcile AP activity to the general ledger.

Skills

Microsoft Excel

Microsoft Office

Education

HS Diploma or equivalent

Associate's degree in accounting or related

Tools

Payroll software

Accounting software

Job description

Payroll and Accounts Payable Specialist: Visu-Sewer, LLC

Benefits Offered

Employment Type

Full-Time

Why Work Here?

“We believe what we do is just as important as how we do it”

Primary Responsibilities

• Verifying accuracy of timecards and following up on discrepancies
• Utilizing payroll software to process multiple states weekly payrolls
• Ensuring compliance with OT rules in various jurisdictions
• Calculating, tracking and managing employee benefit deductions
• Ensuring proper job set up for state and local tax compliance
• Researching local laws and regulations to ensure compliance
• Working within separate payroll databases to support multiple entities
• Managing and processing invoices through their lifecycle from intake to timely vendor payment
• Ensuring accuracy and proper approval of invoices
• New and existing vendor maintenance
• Working with vendors to resolve discrepancies with vendors
• Reconciling A/P activity to general ledger
• Working within separate databases to support multiple entities
• Managing accounts payable using accounting software and other programs
• This involves handling invoices, verifying their accuracy, and ensuring timely payments to vendors.
• Processing accounts payable for separate entities and vendors
• Accounts Payable Specialists work with various entities and vendors to process payments efficiently.
• Analyzing workflow processes
• Assess existing processes to identify areas for improvement and streamline operations.
• Establishing and maintaining relationships with new and existing vendors
• Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures
• Processing due invoices for payments
• Accounts Payable Specialists manage the payment cycle for outstanding invoices.
• Comparing purchase orders, prices, terms of payment, and other charges
• They verify that invoices match purchase orders and other relevant details
• Weekly employee expense reporting
• Ad hoc projects as necessary
• Processing transactions and performing accounting duties, this includes account maintenance, recording entries, and reconciling books of accounts.

Visu-Sewer is a national organization which serves the underground construction community in the Mid-West and beyond. Visu-Sewer uses only the latest underground construction inspection technology for the assessment of sewer pipes. With highly trained crews and extensive experience, Visu-Sewer also provides diverse underground construction trenchless processes and solutions to maintain, rehabilitate and repair entire collection systems to deliver maximum performance.

Basic Qualifications

• Must be legally authorized to work in the United States without company sponsorship
• Must have at least a HS diploma or equivalent
• Proficiency in Microsoft Office Applications (primarily Excel)
• Must have a minimum of 3 years Payroll or Accounts Payable experience
• Understanding of basic accounting principles

Preferred Qualifications

• Associate's degree in accounting, business, or equivalent

Equal Opportunity Employer, including disabled and veterans.