Payroll and Accounts Payable Specialist

Holland Construction Services; Belleville (IL); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Market competitive compensation

Paid sabbatical every five years

Health / fitness fee supplements

Employee referral bonus

Volunteer leave of absence

Tuition reimbursement

Job summary

Holland Construction Services is seeking a Payroll and Accounts Payable Specialist to manage weekly union payroll, process vendor invoices, and support accounting through accurate payment cycles.

You will verify payroll classifications, generate certified payroll reports, and ensure deadlines are met while handling confidential data with discretion. This role supports a collaborative construction environment and requires strong organizational skills.

Qualifications

• Minimum of 2 years of experience in the construction industry and knowledge of construction management processes.
• Experience with employee benefits, fringe benefits, union dues, certified payroll.
• Experience with accounts payable and general accounting skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational skills and the ability to work under tight deadlines.

Responsibilities

• Process weekly union payroll and routine payroll tasks.
• Verify union class and rates are current.
• Create and distribute Holland Certified Payroll reports to Owners per project requirements.
• Remit weekly and monthly union fringes and assist with audits.
• Process child support and garnishment checks.
• Handle per diem, travel reimbursements, and other allowances for temporary assignments.
• Resolve payroll issues and respond to payroll questions from employees.
• Process vendor invoices accurately and route for approval; ensure timely payments.
• Communicate with subcontractors and suppliers; respond to inquiries.
• Deposit and record all cash receipts as Owner payments are received.
• Set up new vendors in ERP; request W-9 and 1099 status.
• Maintain accounting records in electronic filing system.

Skills

Payroll processing

Accounts payable

Union payroll experience

ERP systems

Confidential data handling

Tools

W-9 management

Job description

About Holland

Holland is a different kind of construction company. While our building expertise is critical to our success, our true point of difference is an uncompromising commitment to integrity. We believe relationships are our business. The work we do depends on our ability to successfully facilitate and manage work through our team and various partners. It is critical that we create value for everyone along the way. The relationships we build in the process of doing business are sacred to us.

About Holland

Holland is a different kind of construction company. While our building expertise is critical to our success, our true point of difference is an uncompromising commitment to integrity. We believe relationships are our business. The work we do depends on our ability to successfully facilitate and manage work through our team and various partners. It is critical that we create value for everyone along the way. The relationships we build in the process of doing business are sacred to us.

THE OPPORTUNITY

At Holland Construction Services, the Payroll and Accounts Payable Specialist is accountable for executing weekly union payroll accurately and on time, managing detailed payroll reports, and supports accounting functions by processing invoices for payment.

What You’ll Do

• Processes weekly union payroll and routine payroll tasks.
• Responsible for verifying union class and rates are current.
• Creates and distributes Holland Certified Payroll reports to Owners based on project specific requirements.
• Remits weekly and monthly union fringes and assists with union audits.
• Processes child support and garnishment check requisitions.
• Processes per diem, travel reimbursements, and other allowances for employees on temporary assignments away from their home base.
• Resolves payroll issues and responds promptly to all payroll-related questions from employees.
• Processes vendor invoices accurately and promptly. Routes invoices to approvers based on predetermined approvers. Invoice payments are processed by due date, as part of a weekly check run.
• Communicates with all subcontractors & suppliers. Responds to vendor inquiries.
• Deposits and records all cash receipts as Owner payments are received.
• Sets up new vendors in ERP system. Requests W-9 form and sets up vendor according to their 1099 reporting status.
• Maintains accounting records by storing all documents within electronic filing system.

What You’ll Need

• Typically requires minimum of 2 years of experience in the construction industry and knowledge of construction management processes.
• Experience in employee benefits, fringe benefits, union dues, certified payroll.
• Experience with accounts payable and general accounting skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong organizational skills and the ability to work under tight deadlines.

INCENTIVE HIGHLIGHTS

• Market competitive compensation.
• Project referral and business development incentive plans.
• Paid sabbatical every five years of employment, including stipend for travel.
• Health / fitness fee supplements.
• Employee referral bonus.
• Volunteer leave of absence.
• Tuition reimbursement.
• And much more...