Payroll Analyst — UKG/UltiPro & JAMIS Specialist

Addison Group; Washington (District of Columbia); On-site; USD 60,000 - 76,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

401K

Bonuses

Permanent opportunities

Networking with hiring managers

Career development

Job summary

Addison Group is seeking a Payroll Specialist to handle semi-monthly payroll processing for about 440-465 employees in a nonprofit-focused setting. The role requires precise data entry, reconciliation across UKG/UltiPro and JAMIS Prime, and strong Excel skills to analyze payroll data and produce accurate reports.

The ideal candidate has at least two years of payroll experience, proficiency with UKG/UltiPro, and a background in payroll software; nonprofit or international development experience

Qualifications

• At least two years of payroll experience.
• Experience with UKG, UltiPro, Ultimate Software, or Kronos preferred.
• Nonprofit or international development experience preferred.
• Payroll software experience required.
• Software experience preferred; nonprofit/international development plus another system may be considered.
• Advanced Excel and data-analysis skills.
• Experience reconciling payroll information between systems.

Responsibilities

• Process and support semi-monthly payroll for approximately 440-465 employees.
• Maintain employee W-4 forms, state tax information, direct deposit elections, benefit deductions, and retirement withholdings.
• Work closely with the third-party payroll vendor to ensure accurate recordkeeping, timely data entry, and proper account reconciliation.
• Serve as the primary backup for payroll processing.
• Review and audit employee timesheets for accuracy and completeness.
• Resolve payroll and timekeeping discrepancies by coordinating with employees and supervisors.
• Perform detailed data entry and reconcile information between UKG/UltiPro and JAMIS Prime.
• Analyze payroll data using advanced Excel functions and reporting tools.
• Compile labor reporting within JAMIS and the organization's accounting and finance systems.
• Create labor batches and reconcile payroll-related accounts payable activity.
• Prepare payroll journal entries.
• Assist with monthly state payroll reconciliations.
• Support year-end reconciliation of payroll-related general ledger accounts.
• Review payroll calculations when employees' pay rates or employment information change.
• Review wage garnishments, tax levies, and child-support orders to ensure accurate deductions.
• Coordinate with Human Resources regarding new hires, transfers, terminations, benefit deductions, employee changes, and mandatory payments.
• Coordinate and conduct payroll orientation for newly hired employees.
• Train new employees on the timekeeping system.
• Establish new state withholding and unemployment accounts as needed.
• Communicate with state, county, and other taxing authorities to resolve payroll tax matters.
• Research and resolve payroll tax discrepancies.

Skills

Payroll processing

Advanced Excel

Data analysis

Timekeeping reconciliation

Tools

UKG/UltiPro

Microsoft Excel

Third-party payroll systems

Job description

Addison Group is seeking a Payroll Specialist to handle semi-monthly payroll processing for about 440-465 employees in a nonprofit-focused setting. The role requires precise data entry, reconciliation across UKG/UltiPro and JAMIS Prime, and strong Excel skills to analyze payroll data and produce accurate reports.

The ideal candidate has at least two years of payroll experience, proficiency with UKG/UltiPro, and a background in payroll software; nonprofit or international development experience