Payroll Analyst - Accounting

We Love AI Jobs; San Francisco (CA); Hybrid; USD 120,000 - 140,000; Full time

Job summary

Notion is seeking a Payroll Analyst on our Accounting team to own U.S. payroll processing, reconcile pay cycles, and administer Workday Time Tracking.

Based in San Francisco or New York City, this hybrid role collaborates with People Ops, Benefits, and external payroll partners to ensure accurate, on-time payroll and compliant reporting. You will handle off-cycle payrolls, benefits deductions, payroll taxes, and journal entries, driving workflow improvements and delivering excellent employee

Qualifications

• 4+ years of U.S. payroll processing experience.
• Strong knowledge of U.S. payroll tax and labor laws.
• Experience with modern payroll systems and reporting.

Responsibilities

• Process and reconcile U.S. payrolls including regular, quarterly, and off-cycle runs.
• Administer Workday Time Tracking and manage taxes, garnishments, and benefits.
• Prepare payroll journal entries and respond to employee inquiries; improve workflows.

Skills

U.S. payroll processing

Payroll compliance

Excel

Time tracking

Multi-tasking

Tools

Workday

ADP

Fidelity

NetSuite

Job description

# Payroll Analyst - AccountingNotionSan Francisco, California (Hybrid)Full-time$120,000 – $140,000 / yearUpload your resume once and Scout applies for youApply with ScoutShare this job:LinkedInXSave imageThe Payroll Analyst will process and reconcile U.S. payrolls, administer time tracking, and support related accounting tasks. They will work with Accounting, People Ops, Benefits, and external payroll partners to maintain compliance and improve payroll systems and employee support.* Permanent* Hybrid* 4+ years### Skills and expertiseWorkdayU.S. payroll processingPayroll complianceExcelADPFidelityNetSuitePayroll reconciliations### Key responsibilities* Process and reconcile U.S. payrolls, including regular, quarterly, and off-cycle payrolls.* Administer Workday Time Tracking and coordinate payroll taxes, garnishments, benefits, and contributions.* Prepare payroll journal entries, respond to employee inquiries, and improve payroll workflows.## How this job comparesCompared with 137 open mid-level finance jobs on October 10, 2026.Pay: This job pays $120K to $140K a year. The 24 open mid-level finance jobs that publish US pay start at $99K on average, so this job starts about 21% higher.Similar open jobs: We Love AI Jobs lists 137 open mid-level finance jobs at 58 companies.Remote work: This job is hybrid. 10 of the 137 mid-level finance jobs (7%) are remote.AI in this role: Medium. The role uses AI tools and works with AI systems as a regular part of the job. Payroll operations are the focus, but the posting specifically seeks curiosity about using AI tools thoughtfully in payroll workflows. It does not name a particular AI product or model.## Full descriptionWho We AreNotion is the collaborative AI workspace where teams and agents think together. We're building one place where your knowledge, projects, meetings, and AI tools live side by side, so work is faster, clearer, and less fragmented. Millions of individuals, small teams, and large companies run their work on Notion.Notinos (our employees) are customer zero in bringing this future of work to life. We care about craft, building things that last, and the belief that great work is still fundamentally human. Our goal isn’t to ship the next feature. Each and every team of Notinos is working to set the standard for how humans work together in the AI era. From building a business’s system of record to making and managing AI agents to automating away the busy work, we care deeply about giving our customers more time for their life’s work.About the Role:As a Payroll Analyst on our Accounting team, you’ll manage accurate, on-time U.S. payrolls and provide operational coverage for the payroll team. In this role, you’ll help keep a fast-growing workforce compliant and dependable while improving the systems and workflows that make payroll seamless for employees. You’ll partner closely with the Accounting, People Ops, and Benefits teams to refine existing processes and systems in a fast-changing environment. Expect hands-on processing, ongoing improvements, and accountability for precision and employee trust.This role can be based in either San Francisco or New York City. We work from our offices on Mondays, Tuesdays and Thursdays (our Anchor Days) because we do our best thinking and building together in person. We’re looking for someone who’s excited to work alongside the team during those days.What You'll Achieve:• Manage and reconcile all bi-weekly, quarterly (commissions), and off cycle payrolls using Workday for employees in the United States• Own and administer the Workday Time Tracking module for all non-exempt hourly employees to ensure timecards are accurately submitted and approved on time• Process all leave of absence amounts, fringe benefits (e.g. Carrot and BenePass), equity transactions, and 401K/Roth contributions using Fidelity• Liaise with the ADP support team to ensure the accuracy and timely processing of garnishments, taxes, and net pay• Collaborate closely with the People team, Finance team, and external payroll partners to identify and improve payroll workflows• Provide excellent employee experience as the first point of contact for all U.S. payroll inquires• Ability to generate and analyze payroll reports using Workday• Reconcile and prepare month end U.S. payroll journal entries• Assist with balance sheet reconciliations• Serve as additional support to the Senior Payroll Analyst• Complete ad-hoc tasks and other duties as assignedSkills You'll Need to Bring:• 4+ years of U.S. payroll processing experience for small to midsize organizations• Strong knowledge of U.S. payroll compliance and understanding of Federal/State payroll tax and labor laws• Strong in house payroll system experience, including the ability to quickly learn new systems• Ability to handle multiple projects and competing priorities in a high growth environment• Highly Proficient in Excel (vlookups, pivot tables, and formulas) with the curiosity to use AI tools thoughtfully in payroll workflowsNice to Haves:• Experience with Workday payroll system, ADP smart compliance, or vendor implementation• Experience with NetSuite as well as creating and reconciling payroll journal entries• Experience with all Workday modules (HCM, Time Tracking, Absence, Benefits, etc.)Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated base salary range for this role is $120,000 - $140,000 per year.