Payroll Analyst

City of Redmond, Washington; Redmond (WA); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement Plans - DRS & 457 Plan

Paid Vacation & Holidays

Employee Assistance Program (EAP)

Flexible Spending Accounts

COLA adjustments

Merit increases up to 5%

Job summary

The City of Redmond, Washington is seeking a Payroll Analyst to ensure accurate, timely payroll processing while adhering to laws, policies, and labor agreements. This role collaborates across departments to troubleshoot issues, interpret policies, and deliver consistent, high-quality service to employees and stakeholders.

Responsibilities include auditing payroll data, performing complex calculations, maintaining timekeeping systems, and recommending process improvements to reduce errors and

Qualifications

• Bachelor's degree in Accounting, Business Administration, Finance or related field.
• Three (3) years progressive experience in financial analysis/modeling.
• Municipal experience preferred, or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Responsibilities

• Auditing payroll data and performing complex calculations.
• Maintain timekeeping systems and post-payroll reconciliation.
• Understand changes to policies (CBA, Personnel Manual) and communicate effects.
• Update SOPs and participate in HR/payroll system upgrades and testing.
• Review and audit information to minimize errors and ensure compliance.
• Collaborate with HR Generalists, Senior Analysts, and Program Managers.

Education

Bachelor's degree in Accounting, Business Administration, Finance or related field

Three (3) years progressive experience in financial analysis/modeling

Municipal experience preferred, or any equivalent combination of education, experience, and training

Job description

The City of Redmond is a thriving, culturally diverse community, and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.

The Payroll Analyst ensures accurate, timely payroll processing while maintaining compliance with applicable laws, policies, and labor agreements. This role collaborates across departments to troubleshoot issues, interpret policies, and deliver consistent, high-quality service to employees and stakeholders. Responsibilities include auditing payroll data, performing complex calculations, maintaining timekeeping systems, and recommending process improvements to enhance efficiency and reduce errors.

Payroll

Accurately and timely process payroll; upload timesheet data into the payroll system; verify the accuracy of information; perform payment calculations; enter updates to employee records; and perform post-payroll reconciliation and vendor funding. Work involves data entry of employee direct deposits, W‑4s, expense reimbursements, payments, and working out of class. Daily maintenance of the timekeeping system, troubleshooting employee inquiries, and processing historical corrections. Payroll processing involves:

Change Management

When changes occur (for example, to a CBA, the Personnel Manual, etc.), track the change and its effect on payroll processing. Communicate and/or train staff on payroll changes as needed.

Standard Operating Guidelines

Update/edit SOPs when changes occur; follow existing and updated SOPs; and create, communicate, and follow new SOPs as needed.

Research and Resolution

Identify and resolve issues that arise and determine how to mitigate their recurrence. Recommend process changes to improve efficiency and reduce the likelihood of errors.

Payroll Processing Structure

Understand the current payroll processing structure; recommend areas for improvement and efficiency; provide input to be applied to the HR/payroll system; and participate in HR/payroll system upgrades and testing as required.

Review and Audit

Consistently review and audit information during processing to minimize and prevent errors.

Calculations

Conduct complex mathematical calculations using spreadsheet formulas and other calculation methods.

Additional responsibilities include

• Work collaboratively with others to identify and meet customer and organizational needs.
• Ensure programs, processes, and procedures are objective and comply with applicable laws, regulations, policies, and contracts.
• Ensure accurate, consistent information and interpretation of the City’s policies, procedures, and contracts. Troubleshoot and resolve customer issues as appropriate, and collaborate with HR Generalists, Senior Analysts, and Program Managers. Review, research, interpret, and recommend action based on established policies and procedures.
• Research, evaluate, and identify available resources and strategies to meet customer needs. Compile information for various projects within assigned areas.
• Track and report performance measures in assigned work areas.
• As a technical expert, provide feedback, guidance, and training to develop and educate others
• Review, analyze, prepare, and maintain various items associated with assigned areas (e.g., timelines, strategies, documents, spreadsheets, memoranda, reports, manuals, guides, forms, flyers, letters, etc.).
• Represent the Finance Department on various committees and teams. Assist in developing communication plans for programs and policies.
• Work with others across the organization to determine the best approaches to coordinating and applying programs and laws.

Education and Experience

• Bachelor's degree in Accounting, Business Administration, Finance or related field
• Three (3) years progressive experience in financial analysis/modeling
• Municipal experience preferred, or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Other

This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.

Please review the Financial Analyst job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.

Our employees earn competitive wages and enjoy an exceptional benefits package that includes:

• MEDICAL INSURANCE - Choice of two plans for employees and their eligible dependents: Premera or Kaiser Permanente. All employee healthcare premiums paid for by the City of Redmond.
• PRESCRIPTION DRUG INSURANCE - Included with each medical plan
• DENTAL INSURANCE - For employees and their eligible dependents
• VISION INSURANCE - For employees and their eligible dependents
• OTHER INSURANCE - Life, accidental death & dismemberment insurance, short and long-term disability, optional employee-paid voluntary life insurance
• FLEXIBLE SPENDING ACCOUNTS - For tax savings on healthcare and dependent care expenses
• PAID VACATION & HOLIDAYS – with (13) paid holidays per year
• EMPLOYEE ASSISTANCE PROGRAM (EAP)
• RETIREMENT PLANS - Department of Retirement Systems (DRS) plus additional options that include: Municipal Employees Benefit Trust (Social Security replacement plan) and MetLife 457 Plan
• Annual COLA adjustments
• Annual merit increases of up to 5%

To learn about benefits at the City of Redmond, please visit C2MB (ajg.com)