Payroll Analyst

Aston Carter; Pleasanton (CA); On-site; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

PTO / Vacation / Sick Leave

Employee Assistance Program

Job summary

Aston Carter is seeking a Certified Payroll Analyst to manage high-volume regional payroll across multiple states from Pleasanton, CA. The role emphasizes accurate time capture, onboarding support, and timely, compliant reporting for clients and internal stakeholders.

Responsibilities include processing payroll for 300–600 employees (including many temp workers), administering prevailing wage and certified payroll, and ensuring SOX compliance. On-site, contract role with strong benefits emphasis.

Qualifications

• 4+ years payroll processing or garnishment for 300+ employees.
• Prevailing wage and certified payroll processing experience.
• High-volume, multi-site payroll experience.
• Proficiency with prevailing wage calculations and reporting requirements.
• Experience with electronic time capture and payroll systems.
• Experience updating wage changes, LOAs, and job status in HRIS/ERP (JDE).
• Ability to handle OCIP reporting accurately and on schedule.
• Strong attention to detail and data entry accuracy.
• Excellent organizational and written communication skills.

Responsibilities

• Process payroll accurately and on time for ~300-600 employees including many temporaries.
• Administer prevailing wage and certified payroll reporting to comply with regulations.
• Work daily with electronic time capture and payroll programs, validating time.
• Support onboarding and data setup for new hires in payroll systems.
• Process wage changes, LOAs, and job status changes in JDE.
• Open field job postings in JobVite and coordinate with branches to hire.
• Run MVR checks for new drivers and document results per procedures.
• Assist with benefits open enrollment for the field team.
• Submit weekly certified pay reporting to clients and resolve any issues.
• Prepare and submit OCIP reporting as required.
• Suggest process improvements to reduce turnaround times and improve service.
• Ensure payroll activities comply with SOX controls and internal policies.
• Provide backup support to Administration Manager as needed.
• Interact with branches and cross-functional teams to resolve issues.
• Produce and distribute memos, letters, and flyers to support operations.
• Maintain high accuracy in data entry, reporting, and documentation.
• Answer branch phones and route inquiries to the appropriate team.

Skills

Payroll processing

Prevailing wage

Certified payroll

HRIS/ERP (JDE)

Microsoft Excel

Electronic time capture

SOX compliance

Data accuracy

Communication

Tools

JDE (JD Edwards)

JobVite

OCIP reporting tools

Job description

Certified Payroll Analyst

Job Description

The Regional Payroll Analyst processes complex, high-volume payroll for a multi-state workforce while ensuring strict compliance with prevailing wage and certified payroll requirements. This role collaborates closely with field supervision and branch teams to maintain accurate time capture, support new hire onboarding, and deliver timely, error-free reporting to internal stakeholders and clients. The position also contributes to continuous process improvement, supports benefits-related activities, and provides administrative backup within a fast-paced, collaborative regional environment.

Responsibilities

• Process payroll accurately and on time for a regional employee population of approximately 300600 team members, including a significant number of temporary laborers.

• Administer prevailing wage and certified payroll reporting, ensuring full compliance with applicable regulations and client requirements.

• Work daily with an electronic time capture and payroll program, partnering with field supervision to validate time, resolve discrepancies, and maintain process and compliance standards.

• Support the new hire process and onboarding of new team members, ensuring accurate setup of payroll-related data and timely completion of required steps.

• Process wage changes, leaves of absence (LOAs), and job status changes within JDE, maintaining accurate and up-to-date employee records.

• Open field job postings in JobVite and coordinate with branch and field leaders to support hiring needs.

• Run motor vehicle record (MVR) checks for new drivers and ensure results are documented in accordance with internal procedures.

• Assist field team members with the annual benefits open enrollment process, providing guidance and support as needed.

• Complete certified pay reporting to clients on a weekly basis, verify accuracy, submit on time, and follow up with clients to confirm acceptance and resolve any errors.

• Prepare and submit monthly OCIP (Owner Controlled Insurance Program) reporting to clients as required.

• Demonstrate continuous effort to improve operations by reducing turnaround times, streamlining work processes, and collaborating with colleagues to deliver seamless internal customer service.

• Ensure all payroll activities adhere to documented SOX (Sarbanes-Oxley) controls and internal compliance standards.

• Provide backup support to the Administration Manager, assisting with administrative and operational tasks as needed.

• Interact regularly with branches and cross-functional teams to resolve payroll and administrative issues and provide high-quality service.

• Produce, revise, and distribute written communications such as memos, letters, and flyers to support branch and regional operations.

• Maintain a high level of accuracy and accountability for all work performed, including data entry, reporting, and documentation.

• Answer branch phones when applicable and route inquiries to the appropriate team members.

• Run reports as requested by branch team members, using available systems and tools to provide timely and accurate information.

• File job and payroll documents electronically, ensuring records are organized, complete, and easily retrievable.

Essential Skills

• At least 4 years of experience supporting payroll processing or garnishment processes for an employee population of 300 or more employees.

• At least 4 years of experience with prevailing wage and certified payroll processing.

• Demonstrated experience with payroll processing for a high-volume, multi-site workforce.

• Proficiency with prevailing wage calculations and certified payroll reporting requirements.

• Experience working with electronic time capture and payroll systems.

• Experience processing wage changes, leaves of absence, and job status changes in an HRIS or ERP system such as JDE.

• Ability to handle certified pay and OCIP reporting accurately and on schedule.

• Strong attention to detail and a high degree of accuracy in data entry and recordkeeping.

• Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.

• Experience using Microsoft Excel, including basic sorting, filtering, and copy/paste functions.

• Strong written communication skills for drafting and revising memos, letters, and other business documents.

• Ability to collaborate effectively with field supervision, branch staff, and cross-functional teams.

• Commitment to maintaining compliance with SOX controls and internal policies.

Additional Skills & Qualifications

• Experience with JDE (JD Edwards) for payroll and HR-related transactions.

• Experience with JobVite or similar applicant tracking systems to open and manage job postings.

• Familiarity with OCIP (Owner Controlled Insurance Program) reporting requirements.

• Prior experience providing administrative support within a regional or multi-branch environment.

• Experience supporting benefits-related activities such as annual open enrollment.

• Demonstrated ability to identify opportunities to streamline processes and improve operational efficiency.

• Comfort working in a fast-paced environment with multiple competing priorities.

• Interest in long-term career growth, with potential for extension or conversion to a full-time role based on performance.

Job Type & Location

This is a Contract position based out of Pleasanton, CA.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Pleasanton, CA.

Application Deadline

This position is anticipated to close on Oct 31, 2026.

Workplace Type

This is a fully onsite position in Pleasanton,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.