Payroll Analyst

Wilson Elser - Attorneys; New York (NY); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

401(k) retirement savings plan

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Generous PTO

Job summary

Wilson Elser in New York, NY seeks a Payroll Analyst to handle accurate payroll administration across a multi-state organization. You will review payrolls, reconcile data, and partner with internal stakeholders and vendors to resolve issues.

The ideal candidate has 3+ years of progressive payroll experience, strong Excel skills, and knowledge of law firm payroll practices. This hybrid role offers robust benefits and growth opportunities.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field.
• Experience with Workday Payroll is required.
• 3+ years of progressive payroll experience, preferably in a multi-state environment.
• Knowledge of payroll practices specific to law firms, including multi-state payroll administration.
• Strong understanding of gross-to-net calculations, taxable wages, payroll taxes, deductions, and year-end reporting.
• Experience performing payroll audits, reconciliations, and discrepancy research.
• Advanced Microsoft Excel skills (LOOKUP, pivot tables, data validation).
• Ability to handle confidential information with sound judgment and accuracy.

Responsibilities

• Support end-to-end processing and review of multiple payrolls with different frequencies and deadlines.
• Validate payroll inputs: new hires, terminations, changes, bonuses, leave adjustments, deductions, and one-time payments.
• Perform pre- and post-payroll audits to verify gross-to-net calculations and tax withholdings.
• Prepare and reconcile payroll reports and payroll journal entries.
• Analyze discrepancies, identify root causes, and coordinate corrective actions.
• Reconcile retirement plan and HSA contributions; investigate issues with records and vendor data.
• Review multi-state tax withholding and compliance based on employee work location and residency.
• Support quarterly and year-end payroll activities, including W-2 validation and tax reconciliations.
• Prepare payroll data for Finance, Benefits, HR, and other stakeholders with proper confidentiality controls.
• Identify opportunities to strengthen controls and improve reporting efficiency.

Skills

Workday Payroll

Payroll processing

Multi-state payroll

Excel

Data analysis

Confidential information handling

Communication skills

Attention to detail

Education

Bachelor's degree in Accounting/Finance/Business Administration/HR

Job description

AtWilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #30 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Payroll Analyst position in our NYC Midtown Office.

_ This position offers a flexible, hybrid working arrangement. _

The Position

The Payroll Analyst supports accurate, timely, and compliant payroll administration across a complex multi-state organization. This role performs detailed payroll review and analysis, reconciles payroll and benefit-related data, researches discrepancies, maintains supporting documentation, and partners with internal stakeholders and external vendors to bring issues to resolution.

The position requires strong analytical judgment, discretion, and an understanding of how payroll transactions affect employees, tax reporting, benefit contributions, accounting records, and downstream systems. The Payroll Analyst is expected to understand the reason behind payroll processes, not only the mechanical steps, and to identify risks or inconsistencies before payroll is finalized. The ideal candidate will be a methodical, self-motivated, coachable team player with a strong attention to detail and a deep commitment to delivering quality work.

Key Responsibilities:

• Support the end-to-end processing and review of multiple payrolls, which include exempt, non-exempt, and partner pay groups with different pay frequencies and deadlines.
• Validate payroll inputs, including new hires, terminations, compensation changes, time and attendance, bonuses, leave adjustments, deductions, imputed income, direct deposit changes, and other one-time or recurring transactions.
• Perform pre-payroll and post-payroll audits to confirm the accuracy and completeness of gross-to-net calculations, taxable wages, tax withholding, benefit deductions, employer contributions, net pay, and payroll funding totals.
• Prepare and reconcile payroll reports, including payroll registers, tax liability reports, deduction reports, benefit contribution reports, employee pay collections, and other supporting schedules.
• Prepare payroll journal entries.
• Analyze payroll discrepancies, identify the root cause, assess the impact across employees and reporting periods, and coordinate corrective action through completion.
• Reconcile retirement plan and health savings account contributions to payroll records and vendor files; investigate rejected, missing, or inconsistent records and support timely correction.
• Review multi-state and local tax withholding for reasonableness and support employee work-location, residence, reciprocity, and jurisdictional setup changes in accordance with established procedures.
• Support quarterly and year-end payroll activities, including payroll tax reconciliations, W-2 validation, taxable fringe benefit reviews, correction processing, and responses to audit or agency inquiries.
• Prepare recurring and ad hoc payroll data for Finance, Benefits, Human Resources, and other stakeholders while applying appropriate confidentiality and data-governance controls.
• Maintain complete audit support, payroll checklists, and reconciliations.
• Support payroll system implementations, upgrades, testing, parallel payroll validation, data conversion, and process redesign, including the transition to Workday.
• Identify opportunities to strengthen controls, reduce manual work, improve reporting, and increase the efficiency and accuracy of payroll operations.
• Respond to employee and stakeholder inquiries clearly, professionally, and within established service expectations, escalating sensitive or high-risk matters as appropriate.
• Perform other payroll-related responsibilities and special projects as assigned.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or an equivalent combination of education and relevant experience.
• Experience with Workday Payroll
• Three or more years of progressive payroll experience, preferably in a complex, high-volume, multi-state environment.
• Demonstrated knowledge of payroll practices specific to law firms, including partner compensation, bonuses, and multi-state payroll administration.
• Working knowledge of payroll concepts, including gross-to-net calculations, taxable wages, supplemental wages, payroll taxes, deductions, garnishments, benefit contributions, and year-end reporting.
• Demonstrated experience performing payroll audits, reconciliations, variance analysis, and discrepancy research.
• Intermediate to advanced Microsoft Excel skills, including lookup functions, pivot tables, data validation, filtering, and reconciliation of large data sets.
• Ability to manage confidential information, competing deadlines, and detailed work with sound judgment and a high degree of accuracy.
• Strong written and verbal communication skills, including the ability to explain payroll matters clearly to employees and business partners.

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range:

$75,000—$95,000 USD

Why Should You Apply?

• _ Benefits: Outstanding benefits package, including 401k match and generous PTO plan_
• _ Career Growth: Ample opportunities for professional development and advancement_
• _ Employee Perks: Access to corporate discount plans and other benefits_

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [e-mail].

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm’s policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.

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