Payroll Analyst

Talentify; Dallas (TX); Hybrid; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

PTO / Time Off

Job summary

Aston Carter is seeking a Payroll Analyst in Dallas, TX to process weekly to monthly payrolls, validate time records and ensure compliance with wage and tax laws. The role offers a largely remote environment with in-person training, exposure to senior stakeholders, and opportunities to advance payroll accounting skills.

You will handle off-cycle payrolls, garnishments, audits, and detailed reporting in a manual payroll setup using Excel (pivot tables, VLOOKUP).

Qualifications

• End-to-end payroll processing across multiple frequencies.
• Knowledge of federal, state, and local wage/tax regulations.
• Experience with payroll accounting and reconciliations.
• Experience administering garnishments, tax levies, child support, etc.
• Ability to prepare detailed payroll reports and respond to audits.

Responsibilities

• Process weekly, bi-weekly, semi-monthly, and monthly payrolls.
• Review time records, earnings, deductions, and adjustments.
• Process off-cycle payrolls including bonuses and final paychecks.
• Maintain payroll schedules and deadlines.
• Ensure compliance with wage/tax laws.
• Administer involuntary deductions per legal requirements.
• Perform payroll audits and investigate discrepancies.
• Prepare payroll documentation for audits.
• Operate in a manual payroll environment with strong controls.
• Collaborate to improve payroll processes and reporting.

Skills

Payroll processing

Payroll tax knowledge

Payroll accounting

Deductions administration

Payroll reporting

Attention to detail

Manual payroll

Excel pivot tables

Audit support

Tools

Excel

VLOOKUP

Job description

Job Title: Payroll Analyst

Job Description

The Payroll Analyst processes accurate and timely payroll for employees across multiple pay cycles while ensuring full compliance with wage and tax regulations. This role reviews and validates time records, earnings, deductions, and adjustments, and supports audits and reporting activities. The position offers the opportunity to work with a growing payroll team, gain exposure to senior stakeholders, and develop advanced Excel and payroll accounting skills in a primarily remote environment.

Responsibilities

• Process weekly, bi-weekly, semi-monthly, and monthly payrolls for employees in a timely and accurate manner.
• Review and validate employee time records, earnings, deductions, and adjustments prior to payroll submission.
• Process off-cycle payrolls, including bonus payments, commissions, and final paychecks.
• Maintain payroll schedules and ensure all payroll deadlines are consistently met.
• Ensure payroll practices comply with applicable federal, state, and local wage and tax laws.
• Administer wage garnishments, tax levies, child support orders, and other involuntary deductions in accordance with legal requirements.
• Perform payroll audits to identify discrepancies, investigate issues, and implement corrective actions.
• Support internal and external audits by preparing payroll documentation, reports, and responses to auditor requests.
• Work within a manual payroll process, ensuring accuracy and strong controls despite limited automation.
• Collaborate with team members and senior stakeholders to improve payroll processes and reporting.

Essential Skills

• Demonstrated experience in end-to-end payroll processing across multiple pay frequencies (weekly, bi-weekly, semi-monthly, monthly).
• Strong knowledge of payroll tax principles and the ability to apply federal, state, and local wage and tax regulations.
• Hands-on experience with payroll accounting, including reconciliations and journal entries.
• Ability to administer and process payroll deductions, including garnishments, tax levies, and child support orders.
• Proficiency in payroll reporting and the ability to prepare accurate, detailed payroll reports.
• Strong attention to detail and accuracy when reviewing time records, earnings, deductions, and adjustments.
• Experience working in a manual payroll environment with limited automation.
• Proficiency with Microsoft Excel, including pivot tables and VLOOKUP functions.
• Ability to support and respond to internal and external audit requests related to payroll.

Additional Skills & Qualifications

• Experience working as part of a growing payroll team and contributing to process improvements.
• Comfort collaborating with senior stakeholders and leadership on payroll-related matters.
• Strong analytical and problem-solving skills for identifying and resolving payroll discrepancies.
• Effective communication skills to explain payroll issues and collaborate with colleagues across locations.
• Ability to manage multiple payroll schedules and deadlines in a fast-paced environment.

Work Environment

The payroll team operates across Texas and functions mostly in a remote capacity, with in-person attendance primarily required for training. Team leadership is based in the Dallas-Fort Worth area, enabling collaboration and support for team members in different locations. Candidates MUST reside in the Dallas-Fort Worth area. The role involves working within a manual payroll process, using tools such as Microsoft Excel (including pivot tables and VLOOKUPs) and payroll accounting systems. The environment emphasizes accuracy, compliance, and collaboration within a growing team, offering exposure to senior stakeholders and opportunities for professional development.

Job Type & Location

This is a Contract to Hire position based out of Dallas, TX.

Pay and Benefits

The pay range for this position is $27.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Dallas,TX.

Application Deadline

This position is anticipated to close on Sep 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.