Payroll Analyst

Vision Technologies; Baltimore (MD); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Life Insurance and AD&D

Job summary

Vision Technologies is seeking a Payroll & Incentive Compensation Analyst to manage end-to-end payroll, ensure regulatory compliance, and administer performance-based incentive programs. This role operates with autonomy, partnering with Accounting, HR, and leadership to drive process improvements.

The ideal candidate has 5–8 years in payroll processing, a CPP certification preferred, and experience with multi-state payroll and tax reporting. ADP or similar HRIS experience is valued.

Qualifications

• 5-8 years’ experience in payroll processing, preferably with 500+ employees.
• Certified Payroll Professional (CPP) or similar certification preferred.
• Experience with multi-state payroll processing and tax reporting required.
• Experience with prevailing wage (certified pay) compliance and reporting preferred.
• Experience with ADP enterprise platform or similar HRIS system.
• Experience with incentive compensation administration preferred.

Responsibilities

• Assist with weekly end-to-end payroll processing, ensuring accuracy, timeliness, and compliance with all federal, state, and local regulations.
• Perform and review payroll reconciliations, audit controls, and reporting to ensure data accuracy and integrity.
• Serve as the primary subject matter expert for payroll processes, systems, and compliance requirements.
• Maintain and optimize payroll system configurations (e.g., ADP) to support business needs.
• Execute multi-state payroll tax reporting and ensure regulatory compliance.
• Develop, maintain, and enhance payroll procedures and documentation.
• Analyze payroll audit reports and proactively resolve discrepancies.
• Partner with HR, Finance, and Accounting to ensure accurate payroll-related data flow and reporting.
• Administer the Company’s performance-based incentive and bonus programs across all eligible employee groups.
• Track participant eligibility, plan enrollment, and changes throughout the performance cycle.
• Calculate incentive payouts based on defined metrics, performance outcomes, and plan rules.
• Maintain accurate records and supporting documentation for all calculations and distributions.
• Assist with drafting, updating, and distributing incentive plan documents, guidelines, and participant communications.
• Partner with Accounting and leadership to validate performance results and funding levels.
• Assist with preparation of recurring and ad-hoc reporting as requested by management.
• Assist with delivery of audit requests for 401(k), worker’s compensation, and external financial statement audits.
• Evaluate and compare job roles against industry compensation data using salary surveys and market pricing tools.

Skills

Payroll processing

Regulatory compliance

Payroll auditing

Cross-functional collaboration

Data analysis

Education

CPP certification

Tools

ADP Enterprise

HRIS

Job description

The Payroll & Incentive Compensation Analyst is a highly experienced individual contributor responsible for the accurate and compliant execution of payroll operations and the administration of the Company’s performance-based incentive programs. This role operates with a high degree of autonomy, serving as a subject matter expert and key partner to Accounting, HR, and business leadership while driving process improvements and ensuring operational excellence.

Key Responsibilities:

Payroll Processing:

• Assist with weekly end-to-end payroll processing, ensuring accuracy, timeliness, and compliance with all federal, state, and local regulations
• Perform and review payroll reconciliations, audit controls, and reporting to ensure data accuracy and integrity
• Serve as the primary subject matter expert for payroll processes, systems, and compliance requirements
• Maintain and optimize payroll system configurations (e.g., ADP) to support business needs
• Execute multi-state payroll tax reporting and ensure regulatory compliance
• Develop, maintain, and enhance payroll procedures and documentation
• Analyze payroll audit reports and proactively resolve discrepancies
• Partner with HR, Finance, and Accounting to ensure accurate payroll-related data flow and reporting

Incentive Compensation Program Administration

• Administer the Company’s performance-based incentive and bonus programs across all eligible employee groups
• Track participant eligibility, plan enrollment, and changes throughout the performance cycle
• Calculate incentive payouts based on defined metrics, performance outcomes, and plan rules
• Maintain accurate records and supporting documentation for all calculations and distributions
• Assist with drafting, updating, and distributing incentive plan documents, guidelines, and participant communications
• Partner with Accounting and leadership to validate performance results and funding levels

Reporting and Analysis:

• Assist with preparation of recurring and ad-hoc reporting as requested by management
• Assist with delivery of audit requests for 401(k), worker’s compensation, and external financial statement audits
• Evaluate and compare job roles against industry compensation data using salary surveys and market pricing tools

Qualifications:

• 5-8 years’ experience in payroll processing, preferably with 500+ employees
• Certified Payroll Professional (CPP) or similar certification preferred
• Experience with multi-state payroll processing and tax reporting required
• Experience with prevailing wage (certified pay) compliance and reporting preferred
• Experience with ADP enterprise platform or similar HRIS system
• Experience with incentive compensation administration preferred

Company Overview

Vision Technologies, a national and global systems integrator, provides IT services and solutions for commercial and federal clients. Our seasoned staff has keen insight into trends and emerging technologies that are changing the way we work, communicate, and protect our society. We offer design, installation, support and project management for Distributed Antenna Systems, Passive Optical Networking, voice/data, wireless systems, security, audiovisual, and video teleconferencing delivering powerful IP-centric, integrated solutions that get results.

Vision Technologies offers its employees the following benefits and leave programs.

• Life Insurance and AD&D

Vision Technologies is an equal opportunity employer: disability/veteran.