Payroll Administrator

Rincon Consultants; San Buenaventura (Ventura) (CA); Hybrid; USD 41,328 - 46,838; Full time

Benefits offered by this job

401(k) / Profit Sharing Retirement Plan

Employer-paid life and long-term disability insurance

Paid vacation, sick leave, and holidays

Health benefits options (HMO, PPO, HDHP)

Professional development opportunities

Job summary

A leading environmental consulting firm is seeking a Payroll Administrator to ensure accurate and timely payroll processing. Responsibilities include monitoring timekeeping records and acting as the primary back-up for payroll. The ideal candidate should possess 3+ years of experience in payroll and strong organizational skills. The position offers a competitive salary of $30-$34 per hour along with comprehensive benefits.

Qualifications

• 3+ years of experience in payroll, timekeeping, or HR administration.
• Ability to manage sensitive information with discretion.
• Strong follow-up skills and ability to meet tight deadlines.

Responsibilities

• Administer bi-weekly payroll processes with precision.
• Monitor and review timekeeping records for accuracy.
• Identify and resolve missed punches and discrepancies.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Bachelor’s degree in Accounting or Business Administration

Tools

Timekeeping systems (e.g., Paylocity, ADP, Paycom, Kronos)

Excel

Job description

Join to apply for the Payroll Administrator role at Rincon Consultants

Rincon Consultants is seeking a Payroll Administrator to join our dynamic People & Culture team. This position plays a critical role in ensuring accurate and timely payroll processing by managing timekeeping functions, coordinating with team members and supervisors, and maintaining compliance with internal policies and labor regulations.

As a key point of contact for payroll administration and time entry accuracy, the ideal candidate will be detail‑oriented, proactive, and skilled in communication.

While this role may offer flexible work arrangements that can include a mix of in‑office and remote work, our changing business needs will ultimately determine our level of remote work flexibility. Additionally, to promote in‑person collaboration and client teaming, we prioritize hiring those who reside within 50 miles of a Rincon office, which currently includes: Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Diego, San Jose, San Luis Obispo, Santa Barbara, and Ventura.

Key Duties and Responsibilities

• Work with the Senior Payroll Administrator to administer bi‑weekly payroll processes with precision and adherence to company policies.
• Act as the primary back‑up for payroll processing in the absence of the Senior Payroll Administrator.
• Monitor and review timekeeping records to ensure accuracy and completeness.
• Identify and resolve missed punches, incomplete timesheets, and discrepancies.
• Maintain accurate payroll documentation and reporting for audits and compliance.
• Serve as a point of contact for payroll and timekeeping inquiries.
• Partner with HR and Finance teams to enhance payroll processes and data integrity.
• Ensure compliance with federal, state, and local labor and payroll regulations.

This Job Might Be for You If You Have the Following

Required Qualifications

• 3+ years of experience in payroll, timekeeping, or HR administration.
• Familiarity with timekeeping systems (e.g., Paylocity – our system, ADP, Paycom, Kronos, or equivalent).
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage sensitive information with discretion.
• Strong follow‑up skills and ability to meet tight deadlines.

Preferred Qualifications

• Bachelor’s degree in Accounting, Business Administration, or related field.
• Experience with Paylocity multi‑state payroll.
• Working knowledge of wage laws related to timekeeping and payroll.
• Proficiency with Excel and report generation.

Rincon Consultants is an award‑winning leader in providing quality environmental consulting services throughout California and is recognized as a ‘Best Environmental Services Firm to Work For’ by the Zweig Group. We partner with clients in sectors such as transportation, energy and infrastructure, sustainability, climate change, oil and gas, water, commercial, private development, and government. Our 500+ associates in 13 offices located in Northern, Central, and Southern California are dedicated professionals who combine their passion with our purpose.

The base salary range for this full‑time position is $30.00–$34.00 per hour, plus a generous benefits program. At Rincon, our salary ranges are based on market median of similar jobs, according to third‑party salary benchmark surveys. The base pay that is actually offered will take into account internal equity and may vary depending on the candidate’s job‑related knowledge, skills, and experience.

We are proud to offer a comprehensive Total Rewards Package, providing our valued employees with many benefits to enhance their well‑being and financial security. Our health benefits include a range of options such as HMO, PPO, HDHP, and Health Savings Account choices, ensuring you have the flexibility to select the plan that best suits your needs. Additionally, you can enjoy peace of mind with employer‑paid life and long‑term disability insurance, as well as dental, vision, and prescription drug coverage. We prioritize your well‑being by offering three weeks of vacation accrual in the first year, paid sick leave, and paid holidays, ensuring you have ample time off to rejuvenate. Planning for your future is made easier through our 401(k) / Profit Sharing Retirement Plan and bonus opportunities.

Beyond the essentials, Rincon recognizes the importance of personal and professional growth, that's why we provide opportunities for professional development and mentoring. Our commitment extends to the community through Volunteer Pay for a Day, reinforcing the values of social responsibility. Moreover, we go the extra mile with additional perks like Flexible Spending & Dependent Care, Supplemental life insurance, Legal Shield, Identity Protection, Pet Insurance, and much more.

Individuals offered employment must successfully complete a pre‑employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug‑Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.

Job Details

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Human Resources