Payroll Administrator

Talentify; Minneapolis (MN); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) plan

Life Insurance

Short/Long-term disability

HSA

Transportation benefits

Employee Assistance Program

Time Off

Job summary

Aston Carter is hiring a Payroll Administrator in Minneapolis for a hybrid role supporting a large, multi-state workforce. You will ensure accurate weekly payroll processing, reconcile timecards, and serve as a liaison between payroll and project teams.

The ideal candidate has a bachelor’s or an associate with 3+ years of payroll experience, strong Excel skills, and the ability to handle high-volume payroll across states. This contract-to-hire opportunity offers growth and competitive benefits.

Qualifications

• Bachelor’s degree or an associate degree with 3+ years payroll experience.
• Demonstrated experience in end-to-end payroll processing and weekly cycles.
• Strong multi-state payroll experience.
• Advanced proficiency in Excel (data views, pivot tables, VLOOKUP).
• Experience in large employee populations in centralized payroll environments.
• Ability to meet time-sensitive payroll deadlines with accuracy.
• Strong written and verbal communication for payroll inquiries.

Responsibilities

• Review and reconcile project timecards before the weekly pay run.
• Prepare and process weekly payroll and generate required reports.
• Issue daily off-cycle checks including retroactive pay.
• Respond to payroll inquiries via phone and email.
• Serve as payroll team liaison for project teams.

Skills

Bachelor’s degree or higher

End-to-end payroll processing

Multi-state payroll

Microsoft Excel advanced

Shared services payroll experience

Time-sensitive task management

Verbal and written communication

Relationship building across teams

Attention to detail

Education

Bachelor’s degree

Associate degree + 3+ years payroll experience

Tools

Microsoft Excel

Payroll system experience

Job description

Payroll Administrator

Hybrid | Growth Opportunities

Job Description

The Payroll Administrator plays a key role in ensuring accurate and timely weekly payroll processing for a large, multi-state workforce. This position focuses on reviewing and reconciling project timecards, preparing weekly and off-cycle payroll, and serving as a primary liaison between the payroll team and project teams.

Responsibilities

• Review and reconcile project timecards prior to the weekly pay run to ensure accuracy and completeness.
• Prepare and process weekly payroll, including accurate data entry of payroll information and generation of associated reports as needed.
• Prepare and issue daily off-cycle checks, including retroactive pay, in accordance with established policies and timelines.
• Research and resolve payroll inquiries from team members via phone and email, providing clear, timely, and professional responses.
• Act as the payroll team member liaison for project teams, building strong working relationships and ensuring effective communication on payroll matters.
• Complete unemployment earnings requests accurately and within required deadlines.
• Set up new craft payroll team members in the payroll system, including salary and pay-related details, and process updates and terminations as needed.

Essential Skills

• Bachelor’s degree, or an associate degree combined with 3+ years of payroll experience.
• Demonstrated experience in end-to-end payroll processing, including weekly payroll cycles.
• Strong multi-state payroll experience, with the ability to handle payroll for employees across numerous states.
• Advanced proficiency in Microsoft Excel, including data views, graphing, pivot tables, and VLOOKUP functions.
• Experience working with large employee populations in a shared services or centralized payroll environment.
• Ability to manage time-sensitive tasks and meet strict payroll deadlines with high accuracy.
• Strong verbal and written communication skills for resolving payroll inquiries via phone and email.
• Proven ability to build effective relationships across project teams and diverse organizational levels.
• High level of attention to detail, accountability, and ownership of assigned payroll responsibilities.

Additional Skills & Qualifications

• Experience working within a large payroll department, particularly in environments with specialized teams such as Workforce Management/Timekeeping, Payroll Tax, and Payroll Systems.
• Experience in construction, large-scale projects, or industries with craft and field payroll is beneficial.
• Comfort working in a fast-paced, growth-oriented organization supporting high-profile projects such as sports venues, data centers, and renewable energy initiatives.
• Interest in professional development and internal mobility within a large, growing finance and payroll organization.
• Ability to thrive in a collaborative, team-focused culture with regular cross-functional interaction

Job Type & Location

This is a Contract to Hire position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $25.00 - $40.86/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Oct 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.