Payroll Administrator

Great Wolf Lodge; Chicago (IL); On-site; USD 41,000 - 47,000; Full time

Job summary

Great Wolf Lodge is hiring a Payroll Administrator to manage full-cycle, multi-state payroll for over 12,000 employees. You will import timekeeping data, balance records, and collaborate with lodge HR and Finance teams to resolve discrepancies.

You will maintain payroll procedures, generate ad hoc reports, and support audits while handling confidential information and ensuring timely payroll delivery within a fast-paced environment.

Qualifications

• 3+ years of payroll experience in a high-volume, multi-state environment.
• Demonstrated ability to execute accurate data entry in a high volume, fast paced and changing environment.
• Strong attention to detail, accuracy, and integrity.
• Strong customer service mindset and attitude.
• Demonstrated intermediate Excel skills.
• Excellent verbal and written communication skills.
• Strong work ethic and desire for advancing the organization.
• Ability and willingness to work flexible work hours to ensure payroll deadlines are met.

Responsibilities

• Responsible for timely, accurate multi-state, full-cycle payroll processing for assigned lodges.
• Accountable for importing and balancing timekeeping information and adjustments.
• Communicate with department directors on timekeeping edits and approvals -- reviews timesheets on an ongoing basis to ensure timely completion of payroll processing.
• Work closely with lodge Human Resources and Finance teams.
• Research and resolve payroll discrepancies.
• Process payroll journal entry file, wage attachments, and tax documents.
• Provide ad hoc reports as requested.
• Accept cross training duties with payroll team.
• Assist with preparing and providing information for audits and auditor inquiries.
• Perform additional duties as assigned by management.
• Protects organization's value by keeping information confidential.
• Continuously improve, appropriately document, and effectively follow work processes.

Skills

Payroll processing

Multi-state payroll

Data entry

Attention to detail

Customer service

Excel

Communication

Flexibility

Tools

UKG/UltiPro

Job description

Summary:

The Payroll Administrator is responsible for ensuring that all Pack Members within the organization are paid accurately and on time. This includes full-cycle payroll processing for over 12,000 employees across multiple states, as well as maintaining and updating payroll procedures.

Responsibilities:

• Responsible for timely, accurate multi-state, full-cycle payroll processing for assigned lodges
• Accountable for importing and balancing timekeeping information and adjustments
• Communicate with department directors on timekeeping edits and approvals -- reviews timesheets on an ongoing basis to ensure timely completion of payroll processing
• Work closely with lodge Human Resources and Finance teams
• Research and resolve payroll discrepancies
• Process payroll journal entry file, wage attachments, and tax documents
• Provide ad hoc reports as requested
• Accept cross training duties with payroll team
• Assist with preparing and providing information for audits and auditor inquiries
• Perform additional duties as assigned by management
• Protects organization's value by keeping information confidential
• Continuously improve, appropriately document, and effectively follow work processes

Required Qualifications:

• 3+ years of payroll experience in a high-volume, multi-state environment
• Demonstrated ability to execute accurate data entry in a high volume, fast paced and changing environment
• Strong attention to detail, accuracy, and integrity
• Strong customer service mindset and attitude
• Demonstrated intermediate Excel skills
• Excellent verbal and written communication skills
• Strong work ethic and desire for advancing the organization
• Ability and willingness to work flexible work hours to ensure payroll deadlines are met

Preferred Qualifications:

• Experience with Ultimate Software (UKG/Ultipro)
• Familiarity with workforce/labor management systems
• Strong team-oriented, collaborative mindset
• Open and direct communication style

Estimated Salary Range:

$30 - $34/hr (This is an hourly, non-exempt position)

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of Great Wolf’s total compensation package. Other rewards may include annual bonuses, a Paid Time Off policy, and other perks.

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.