Payroll Administrator

Kelly Professional & Industrial; Arlington Heights (IL); Presencial; USD 45.000 - 51.000; Jornada completa

Descripción de la vacante

Kelly Services in Arlington Heights is seeking a detail-oriented Finance Assistant to support payroll and day-to-day accounting operations, including accounts payable and receivable, in a hybrid on-site role with flexible scheduling.

You will process biweekly payroll, verify hours, manage invoices, and help with benefits open enrollment. Pay is $33-$37 per hour, with potential to transition to full-time, benefits-eligible work.

Formación

• High school diploma or equivalent required.
• At least 2 years of payroll experience; union payroll experience preferred.
• Experience with accounts payable and accounts receivable.
• Proficiency in Word, Excel, and Outlook.
• Strong attention to detail, organization, communication, and problem-solving skills.
• Ability to work independently and manage deadlines.
• Preferred: Paycom payroll and QuickBooks Desktop; knowledge of GAAP.
• Familiarity with retirement plans (IMRF, 457(b)).

Responsabilidades

• Process biweekly payroll, verify hours and time-off, and maintain payroll reports.
• Ensure payroll accuracy and compliance with laws and union requirements.
• Review vendor invoices, code to GL, and coordinate payments.
• Prepare customer invoices, record payments, deposits, and receivables.
• Maintain vendor records and confidential financial files.
• Process pay and benefit changes and assist with benefits open enrollment.

Conocimientos

Payroll experience

Accounts payable

Accounts receivable

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Organization

Communication

Problem-solving

Educación

High school diploma or equivalent

Accounting/Finance coursework or degree

Herramientas

Paycom

QuickBooks Desktop

Microsoft Word

Microsoft Excel

Microsoft Outlook

Descripción del empleo

*Schedule for training standard business hours M-F 24 hours between 8:00AM-5:00 however post training facility is open 24/7 and you can pick your hours as long as payroll submitted by deadline.

Kelly Services is seeking a detail-oriented Finance Assistant to support payroll and day-to-day accounting operations for our client in Arlington Heights. This is a great opportunity for someone with hands‑on payroll experience who also enjoys working with accounts payable, accounts receivable, and general financial administration.

Responsibilities

• Process biweekly payroll, verify employee hours and time-off records, and maintain accurate payroll reports and accruals.
• Ensure payroll accuracy and compliance with applicable employment laws and union requirements.
• Review and process vendor invoices, verify supporting documentation, assign appropriate general ledger codes, and coordinate payments.
• Prepare customer invoices, record incoming payments, prepare deposits, and monitor outstanding receivables.
• Maintain accurate vendor records and documentation.
• Process employee pay and benefit changes and assist with annual benefits open enrollment.
• Maintain confidential employee and financial records and follow established accounting procedures.

Qualifications

• High school diploma or equivalent required.
• At least 2 years of payroll experience; union payroll experience is preferred.
• Experience with accounts payable and accounts receivable.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong attention to detail, organization, communication, and problem-solving skills.
• Ability to work independently and manage deadlines.

Preferred Qualifications:

• Experience with Paycom payroll and QuickBooks Desktop.
• Knowledge of GAAP.
• Familiarity with retirement plans, including IMRF and MissionSquare 457(b).
• Accounting, finance, or business coursework or degree.

Schedule & Compensation

• $33-$37 per hour, depending on experience and qualifications.
• Approximately 24 hours per week, with flexibility in scheduling.
• Primarily on-site, with occasional remote flexibility.
• Temp-to-hire opportunity with potential to transition into a full-time, benefits-eligible position.