Payroll Administrator

Arizona Staffing; Alaska; Remote; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health plans

401(k)

Paid holidays

Job summary

Stantec is seeking a Payroll Administrator to join its U.S. Payroll team. Reporting to the Payroll Manager, you will process payroll across multiple states, maintain records, and address employee inquiries to ensure accurate, timely pay.

The role emphasizes compliance with federal, state, and local laws while supporting operations regionally. The ideal candidate will have experience with automated systems, multi-state payroll, and strong Excel skills.

Qualifications

• Experience processing payroll using automated payroll and timekeeping systems.
• Experience with multi-state payroll processing and payroll compliance.
• Knowledge of federal, state, and local payroll laws.
• Knowledge of FLSA requirements.
• Prevailing Wage and Certified Payroll experience preferred.
• Strong attention to detail with analytical and problem-solving skills.
• Ability to prioritize deadlines while maintaining high accuracy in a fast-paced environment.
• Excellent customer service and communication skills.
• Proficiency with Microsoft Excel and related tools.
• Experience with Oracle HRMS or similar enterprise payroll systems preferred.
• Remote position; candidates must reside in Arizona.

Responsibilities

• Process payroll-related transactions, including direct deposit, tax, and data changes with accuracy and compliance.
• Audit payroll reports and data entry to identify and resolve discrepancies before processing.
• Respond to employee payroll inquiries; resolve routine issues and escalate complex matters as needed.
• Manage the Payroll Manual Timecard inbox; review requests for completeness and enter corrections.
• Prepare, process, and distribute manual payroll checks and related adjustments.
• Provide backup support for Certified Payroll and Prevailing Wage administration.
• Maintain accurate payroll records through daily data entry and document management.
• Assist with payroll balancing, reconciliation, and quality control activities.
• Maintain payroll SOPs and process documentation to support consistent operations.
• Collaborate with HR, Benefits, Finance and other stakeholders to resolve payroll questions.

Skills

Payroll processing

Multi-state payroll

FLSA knowledge

Microsoft Excel

Oracle HRMS

Customer service

Data accuracy

Deadline management

Communication skills

Analytical skills

Education

High school diploma

Payroll certification (FPC/CPP)

Tools

Oracle HRMS

Oracle Time & Labor

Job description

Payroll Administrator

At Stantec, we have some of the world's leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we're building a stronger, more resilient Stantec every day.

Your Opportunity

As a Payroll Administrator, you'll have an exciting opportunity to join our U.S. Payroll team. Reporting to the Payroll Manager, you'll play a critical role in ensuring employees are paid accurately and on time while supporting payroll operations across multiple states.

In this role, you'll process payroll transactions, maintain payroll records, resolve employee inquiries, audit payroll data, and help ensure compliance with federal, state, and local payroll regulations. This position is ideal for a detail-oriented professional with strong analytical, organizational, and customer service skills who thrives in a collaborative, fast-paced environment.

Take the next step in your career with Stantec and help us deliver exceptional payroll services that support our people across North America.

Your Key Responsibilities

• Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance.
• Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing.
• Research and respond to employee payroll inquiries, resolving routine issues and escalating more complex matters when appropriate.
• Help manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections.
• Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments.
• Provide backup support for Certified Payroll and Prevailing Wage administration.
• Maintain accurate payroll records through daily data entry, document management, and filing.
• Assist with payroll balancing, reconciliation, and payroll quality control activities.
• Maintain payroll documentation, standard operating procedures, and process documentation to support consistent payroll operations.
• Partner with Human Resources, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions and ensure accurate payroll processing.
• Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency.
• Perform other payroll and administrative duties as assigned.

Your Capabilities and Credentials

• Experience processing payroll using automated payroll and timekeeping systems.
• Experience with multi-state payroll processing and payroll compliance.
• Working knowledge of federal, state, and local payroll laws and regulations.
• Knowledge of Fair Labor Standards Act (FLSA) requirements.
• Prevailing Wage and Certified Payroll experience preferred.
• Strong attention to detail with excellent analytical and problem-solving skills.
• Ability to prioritize competing deadlines while maintaining a high degree of accuracy in a fast-paced environment.
• Excellent customer service, interpersonal, written, and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and repetitive tasks.
• Demonstrates professionalism, confidentiality, discretion, and sound judgment when handling sensitive employee information.
• Intermediate to advanced proficiency with Microsoft Office applications, particularly Excel.
• Experience with Oracle HRMS, Oracle Time & Labor, or similar enterprise payroll systems preferred.

Education and Experience

• High school diploma or equivalent required.
• Minimum of 1-3 years of payroll experience, or an equivalent combination of post-secondary education and relevant payroll experience.
• Payroll certification (Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)) is preferred.
• Although this is a remote position, candidates must reside in Arizona.

This position primarily works from home. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary

• Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave.
• Regular full-time and part-time employees will receive ten paid holidays in each calendar year.
• In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements