Payroll Administrator

Stantec; Phoenix (AZ); Remote; USD 60,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision plans

401(k) plan and matching

Paid holidays and vacation

Job summary

Stantec is seeking a Payroll Administrator to join our U.S. Payroll team remotely from Arizona. You will report to the Payroll Manager and ensure accurate, timely payroll processing across multiple states in a fast-paced environment.

The ideal candidate possesses multi-state payroll experience, strong regulatory knowledge, and excellent attention to detail, with proficiency in Excel and Oracle-based systems. This remote role supports North American payroll operations.

Qualifications

• Experience processing payroll using automated payroll and timekeeping systems.
• Experience with multi-state payroll processing and payroll compliance.
• Working knowledge of federal, state, and local payroll laws and regulations.
• Knowledge of FLSA requirements.
• Prevailing Wage and Certified Payroll experience preferred.

Responsibilities

• Process payroll transactions and changes for accuracy and compliance.
• Audit payroll data and reports to resolve discrepancies before processing.
• Respond to employee payroll inquiries and escalate as needed.
• Maintain payroll records and documentation for audits and compliance.
• Support payroll balancing, reconciliation, and process improvements.

Skills

Payroll processing

Multi-state payroll

Payroll regulations

FLSA knowledge

Attention to detail

Excel proficiency

Oracle HRMS

Oracle Time & Labor

Education

High school diploma or equivalent

Payroll certification (FPC/CPP) preferred

Tools

Oracle HRMS

Oracle Time & Labor

Job description

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

As a Payroll Administrator, you'll have an exciting opportunity to join our U.S. Payroll team. Reporting to the Payroll Manager, you'll play a critical role in ensuring employees are paid accurately and on time while supporting payroll operations across multiple states.

In this role, you'll process payroll transactions, maintain payroll records, resolve employee inquiries, audit payroll data, and help ensure compliance with federal, state, and local payroll regulations. This position is ideal for a detail-oriented professional with strong analytical, organizational, and customer service skills who thrives in a collaborative, fast-paced environment.

Take the next step in your career with Stantec and help us deliver exceptional payroll services that support our people across North America.

Your Key Responsibilities

• Process payroll-related transactions, including employee direct deposit, tax, and payroll data changes, ensuring accuracy and compliance.

• Audit payroll reports and data entry to identify and resolve discrepancies before payroll processing.

Research and respond to employee payroll inquiries, resolving routine issues and escalating more complex matters when appropriate.

• Help manage the Payroll Manual Timecard inbox, review requests for completeness, and enter approved manual timecard corrections.

• Prepare, process, and distribute manual payroll checks, reversals, and related payroll adjustments.

• Provide backup support for Certified Payroll and Prevailing Wage administration.

• Maintain accurate payroll records through daily data entry, document management, and filing.

• Assist with payroll balancing, reconciliation, and payroll quality control activities.

• Maintain payroll documentation, standard operating procedures, and process documentation to support consistent payroll operations.

• Partner with Human Resources, Benefits, Finance, and other internal stakeholders to resolve payroll-related questions and ensure accurate payroll processing.

• Support payroll process improvements and contribute to enhancing payroll procedures and operational efficiency.

• Perform other payroll and administrative duties as assigned.

Your Capabilities and Credentials

• Experience processing payroll using automated payroll and timekeeping systems.

• Experience with multi-state payroll processing and payroll compliance.

• Working knowledge of federal, state, and local payroll laws and regulations.

• Knowledge of Fair Labor Standards Act (FLSA) requirements.

• Prevailing Wage and Certified Payroll experience preferred.

• Strong attention to detail with excellent analytical and problem-solving skills.

• Ability to prioritize competing deadlines while maintaining a high degree of accuracy in a fast-paced environment.

• Excellent customer service, interpersonal, written, and verbal communication skills.

• Strong organizational skills with the ability to manage multiple priorities and repetitive tasks.

• Demonstrates professionalism, confidentiality, discretion, and sound judgment when handling sensitive employee information.

• Intermediate to advanced proficiency with Microsoft Office applications, particularly Excel.

• Experience with Oracle HRMS, Oracle Time & Labor, or similar enterprise payroll systems preferred.

Education and Experience

• High school diploma or equivalent required.

• Minimum of 1–3 years of payroll experience, or an equivalent combination of post-secondary education and relevant payroll experience.

• Payroll certification (Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)) is preferred.

• Although this is a remote position, candidates must reside in Arizona.

This position primarily works from home. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary

Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.