Payroll Administrative Assistant

Westerly, Rhode Island; Westerly, Northern (RI, KY); Hybrid; USD 55,000 - 60,000; Full time

Job summary

The Town of Westerly is seeking a Payroll Administrative Assistant in the Finance Department. The role reports to the Director of Finance and performs administrative and payroll tasks across Finance and Purchasing as needed.

Responsibilities include ensuring compliance with laws, maintaining payroll data, processing biweekly payroll, and communicating with department heads to reconcile data. Qualifications require an associate or bachelor's in HR or business admin, plus two years of related

Qualifications

• Associates or Bachelor's Degree in HR, Business Admin, or related field.
• Minimum of two years related experience.
• Minimum of five years in a business office within a public or private organization preferred.
• Equivalent combination of education, training, and experience considered.

Responsibilities

• Complies with federal, state, and local legal requirements.
• Maintains payroll information by collecting, calculating, and entering data.
• Reviews and analyzes current payroll procedures and benefits.
• Creates and maintains payroll codes and reconciles voluntary deductions.
• Manages payroll workflow to ensure timely processing.
• Pays employees via paychecks or electronic transfers.
• Performs biweekly payroll and related transactions.
• Communicates with department heads, staff, and finance to review cross-departmental impacts.
• Ensures data accuracy in master files and support tools.
• Data entry and filing for Finance and Purchasing departments.
• Assist with preparation and management of electronic files for audit purposes.
• Other duties as assigned.

Skills

Payroll processing

Data entry

Administrative support

Cross-department communication

Education

Associates or Bachelor's Degree in Human Resources, Business Administration, or related field

Job description

Job Opportunities

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The Town of Westerly is looking to fill the position of Payroll Administrative Assistant for the Finance Department. The Payroll Administrative Assistant will report to the Director of Finance. This position will complete administrative and payroll related tasks in both the Finance and Purchasing departments as needed. This position is responsible for performing a variety of complex administrative, technical, and professional work

Position Overview

• Complies with federal, state, and local legal requirements.
• Maintains payroll information by collecting, calculating, and entering data.
• Reviews and analyzes current payroll and payroll related benefits and tax procedures.
• Creates and maintains payroll codes and sets up reconciles voluntary payroll deductions.
• Manages payroll workflow to ensure all payroll transactions are processed accurately and timely.
• Pays employees by directing the production and issuance of paychecks or electronic transfers.
• Processes biweekly payroll and all payroll related transactions for the organization.
• Communicates actively with department heads, staff, and finance to review cross-departmental impacts and reconcile data sharing.
• Ensures accuracy and completeness of data in master files and various support tools.
• Maintain bid, contract, and insurance files.
• Work under delegated purchasing authority.
• Data entry, filing, and organization as requested for both the Finance and Purchasing department documents.
• Advise and instruct users and vendors with respect to use of State of Rhode Island Master Purchase Agreement (MPA) when working in the Purchasing department.
• Assist with the preparation and management of electronic files for audit purposes.
• Other duties and projects as assigned.
• Additional job duties are listed in the full job description.

Qualifications & Experience

• Associates or Bachelor's Degree in Human Resources, Business Administration, or related field and/or equivalent experience preferred.
• Minimum of two (2) years of full-time equivalent related experience.
• Minimum of five (5) years of full-time employment in public or private organization's business office preferred.
• Any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities necessary to successfully perform the essential job functions of this position

Licenses and Certifications

• Certified Payroll Professional (CPP), or Fundamental Payroll Certification (FPC) by the American Payroll Association is highly preferred. Human Resources Information Professional (HRIP) by the International Association for Human Resources Information Management is preferred. One professional certification will be required within the first 12 months of hire.

Salary ranges from $55,000 - $60,000 a year

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic

• Hours: Monday - Friday 8:30 a.m. - 4:30 p.m.