Payroll Admin

Ultipro; Tulsa (OK); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401k and Roth options with company 50%

Health insurance (medical, dental, VSP

Paid holidays, vacation, sick days

Parking provided

Job summary

Berendsen is seeking a Payroll Specialist at our corporate headquarters in Tulsa, Oklahoma. This in-office role requires handling US and Canada payroll, ensuring compliance with federal, state, and local regulations, and maintaining payroll records with utmost confidentiality.

Responsibilities include end-to-end payroll processing for biweekly and monthly cycles, data entry in Paycom, and resolving payroll inquiries. Collaboration with HR and Finance is essential for accuracy and timely payments.

Qualifications

• Three+ years of payroll experience required.
• Strong attention to detail and accuracy in payroll processing.
• Experience with multi-state payroll is preferred.
• Proficiency in Paycom and Excel is required.

Responsibilities

• Process end-to-end US and Canada payroll biweekly and monthly timelines.
• Maintain confidentiality of payroll data and employee records.
• Enter and verify data in Paycom; manage PTO accruals and changes.
• Prepare payroll tax payments and regulatory filings.
• Respond to employee payroll inquiries and verifications.
• Collaborate with HR and Finance to ensure accurate payroll processing.

Skills

Attention to detail

Time management

Discretion/confidentiality

Multitasking

Tools

Paycom

Microsoft Excel

Job description

Berendsen is one of North America's leading distributors of hydraulic and pneumatic products and services. We have one of the largest dedicated field sales forces in both the hydraulics and pneumatics industries with 38 locations across the US and Canada. With the resources of our powerful North American organization, we provide products and services to move the world and foster a supportive culture that encourages participation and career development. We are looking for a Payroll Specialist in our corporate headquarters in Tulsa, Oklahoma. This is not a remote opportunity and is 100% in office.

Job Summary:

We are seeking a detail-oriented and experiencePayroll Adminto independently process multi-state and multi-provincial payroll from start to finish. Payroll responsibilities will cover biweekly and monthly processing timelines. In this role, you will be solely responsible for ensuring accurate and timely payroll processing, compliance with federal, state, provincial, and local regulations, and maintaining employee payroll records. The ideal candidate must be willing to collaborating closely with other departments. This role plays a critical part in ensuring employees are compensated accurately, on time, and in compliance with company policies and government regulations.

Duties/Responsibilities:

• Prepares and processes end-to-end payroll and associated information for both US and Canada operations.
• Maintain confidentiality of all payroll information and employee data.
• Collates and verifies data and inputs into the payroll system (Paycom).
• Verifies Paid Time Off accruals and balances across all companies.
• Setting up new employees in the payroll system.
• Updates payroll records and processes routine changes to employee records.
• Performs basic reconciliation and auditing processes during each pay cycle.
• Producing federal, state and local tax payments and reports.
• Prepare and distribute payroll records as needed for accounting and auditing purposes.
• Responds to verifications of employment and wage garnishments.
• Responds to pay-related inquiries from employees.
• Researches and resolves errors or omissions promptly and professionally.
• May prepare and submit reports and forms required by IRS or other regulatory bodies.
• Follows all processing procedures, adheres to policies, and maintains confidentiality.
• Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll.
• Works with other departments, such as Human Resources and Finance, to ensure accurate and efficient payroll processing.
• Ability to work independently and manage time effectively
• E-filing employment tax
• Garnishments and levies
• Paid time off tracking
• Pay and bonus calculations
• Travel & expense software
• Experience in Paycom is a big PLUS!

Requirements:

• Possess a professional, corporate appearance and attitude with a high regard to respect and confidentiality.
• Ability to manage multiple tasks, operate within tight deadlines, and escape issues as necessary.
• Excellent attention to detail and organization.
• Working experience in Excel (vlookup, pivot tables)
• Proficiency with Microsoft Office products (Word, Excel, Outlook)

Education and Experience:

• Minimum of three years working experience as a payroll specialist required.

What we can give to you:

• 401k and Roth retirement options with company match (50% up to 8%).
• Highly affordable comprehensive medical, dental and vision health insurance with both a PPO and a High-Deductible Health Plan with Health Savings Account options. Company matches HSA contributions up to a maximum.
• Paid Life and AD&D and STD disability insurance.
• Voluntary Life and AD&D options for employee, spouse, and children.
• Additional offerings such as accident, hospital indemnity and critical illness.
• Company provided parking across the street.
• Paid holidays, floating holidays, vacation and sick days.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.