Payroll & Accounts Payable Specialist

Alabaster City Schools; Alabaster (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Alabaster City Schools is seeking an Accounts Payable / Payroll Bookkeeper to support the Finance Department. The role includes managing vendor payments, processing payroll, maintaining ledgers, and ensuring compliance with state and federal regulations.

The position requires a high school diploma (Bachelor’s preferred), bookkeeping training or experience, and proficiency with Microsoft Word/Excel. Experience with Harris/Next Gen software is a plus; background checks are required.

Qualifications

• High school diploma or equivalent; Bachelor’s degree preferred.
• Post-secondary training in bookkeeping or accounting or minimum of three (3) years bookkeeping experience.
• Bookkeeping or Accountant experience preferred.
• Proficient in Microsoft Word and Excel.
• Experience with Harris/Next Gen Software preferred.
• Ability to operate a computer and utilize software applications for word processing, spreadsheets and other functions.
• Experience in computerized accounting.
• Must meet background clearance requirements per Alabama statutes and State Board of Education regulations.

Responsibilities

• Manage accounts payable expenditures.
• Assign purchase order numbers and enter district level purchase orders.
• Prepare 1099’s for all vendors.
• Assist in the preparation and maintenance of Accounts Payable files.
• Assist in payroll activities in compliance with policies and laws.
• Assist in preparing journal entries and wire transfers for payroll liabilities.
• Assist in posting payroll entries to the general ledger.
• Assist in payroll expense transfers to charge to proper sites or budgets.
• Maintain a spreadsheet of salary schedules.
• Maintain system control payroll maintenance tables.
• Maintain employee payroll files.
• Assist in balancing and printing W-2 forms annually and file with authorities.
• Update system employee insurance premiums and benefits.
• Provide information and assistance for auditors as needed.
• Stay updated on accounting standards and budget changes.
• Demonstrate initiative in assigned responsibilities.
• Assist in all payroll procedures as needed.
• Serve as payroll resource to schools and departments.
• Communicate effectively with cost centers.
• Use problem-solving tools to evaluate payroll and services.
• Interpret and enforce statutes and rules related to payroll.
• Communicate with the public and staff with tact and judgment.
• Perform other job-related duties as assigned.

Skills

Bookkeeping experience

Microsoft Word

Microsoft Excel

Harris/Next Gen Software

Payroll processing

Accounts payable

General ledger

Education

High school diploma

Bachelor's degree preferred

Post-secondary bookkeeping/accounting training

3 years bookkeeping experience

Tools

Harris/Next Gen Software

Job description

Alabaster City Schools is seeking an Accounts Payable / Payroll Bookkeeper to support the Finance Department. The role includes managing vendor payments, processing payroll, maintaining ledgers, and ensuring compliance with state and federal regulations.

The position requires a high school diploma (Bachelor’s preferred), bookkeeping training or experience, and proficiency with Microsoft Word/Excel. Experience with Harris/Next Gen software is a plus; background checks are required.