Payroll/Accounts Payable

Sappi; Portland (ME); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Job summary

Sappi in Portland, ME is seeking a Payroll/AP Specialist to support the processing of all hourly and salary payrolls across company locations. The role collaborates with Corporate and Site HR, site Payroll, and employees to ensure accurate and confidential payroll processing.

The position also provides Accounts Payable support, including vendor master data updates, expense report audits, and AP administration, requiring strong accuracy and discretion in a fast-paced environment.

Qualifications

• 1–3 years' payroll experience, preferably in manufacturing.
• Experience in a union environment with 2500+ employee payroll preferred.
• Bachelor's degree preferred.

Responsibilities

• Process payroll changes for hourly and non-exempt employees with accuracy.
• Coordinate with Corporate and site HR and payroll departments.
• Evaluate pay discrepancies and prepare corrections.
• Prepare and distribute routine payroll and AP reports.
• Ensure compliance with federal, state, and local payroll laws.
• Support vendor master data updates and AP audits (Concur).

Skills

Payroll processing

Union payroll

Interpersonal skills

Time management

Discretion

Attention to detail

Education

Bachelor's degree

Fundamental Payroll Certification

Tools

ADP Enterprise

SAP

Microsoft Office

Job description

The Payroll/AP Specialist is a key part of the Corporate Payroll group and supports the processing of all hourly and salary payrolls for all company locations. The position closely interacts with Corporate and Site Human Resources contacts, site Payroll departments and salary and hourly employees and/or their supervisors as necessary to ensure accurate payroll processing. This position requires a high degree of confidentiality, accuracy and urgency with excellent interpersonal skills and communication skills. The role will also provide support for the Accounts Payable group in the areas of vendor master data maintenance, audit of expense reports and other administrative items.

Responsibilities

• Process all payroll changes and edit time relating to hourly and non-exempt employees for the accurate processing of all straight time, overtime and holiday pay. Must be knowledgeable regarding company pay policies and labor contracts. Confidentiality is essential.


• Close interaction with Corporate and Site HR, site Payroll departments, external parties and agencies. Will interact with salary and hourly employees. Requires excellent interpersonal and communication skills and discretion.


• Evaluate pay discrepancies and process adjustments accordingly. Determine necessity of canceling or reissuing paychecks and/or direct deposits and prepare corrections to earnings figures. Must be able to explain pay standards and use discretion when working with employee pay problems.


• Prepare and distribute routine reports for use by payroll and other departments. Process weekly and monthly payments for union dues as well as performing the necessary reconciliations, weekly railroad tax payments and weekly garnishment reconciliations.


• Ensures compliance with applicable federal, state, local, and provincial payroll regulations, wage and hour requirements, tax withholding requirements, and company policies.


• Performs payroll audits and reconciliations to verify the accuracy of employee data, earnings, deductions, taxes, and time records prior to payroll processing.


• Identifies opportunities to improve payroll and accounts payable processes, increase efficiency, and strengthen internal controls.


• Support the Accounts Payable group by performing vendor master data updates as needed. The role will also assist with auditing of Concur expense reports and other AP administrative items.

Requirements

• Minimum of 1-3 years of experience within the payroll function; preferably a manufacturing environment.


• Experience in a union environment and experience with 2500+ employee payroll is preferred


• Bachelor's degree preferred


• Fundamental Payroll Certification a plus


• Strong interpersonal and communication skills


• Ability to perform in a high-demand, time-sensitive and confidential environment


• Possesses strong problem-solving skills and basic accounting skills


• Able to work effectively in a team environment


• Experience with ADP Enterprise a plus


• Has strong computer skills, including the ability to effectively use tools such as Microsoft Office required; experience with SAP is desired

Salary is determined by a number of factors including the value of the job to the organization, market forces, internal equity and skills brought to the job.

Sappi provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Sappi complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.