Payroll & Accounting Specialist (Part Time)

Vaco; Columbus (OH); On-site; USD 52,000 - 70,000; Full time

Job summary

Vaco by Highspring is seeking a payroll specialist to support full-cycle payroll in Columbus, OH. You will reconcile disbursements, validate data, and post payroll-related journal entries to the GL using QuickBooks.

The role emphasizes accurate payments, hours reconciliation, and adherence to tax rules and internal controls, with training provided on chart of accounts and GL structure.

Qualifications

• Experience with payroll processing and GL accounting.
• Ability to prepare and post journal entries.
• Familiarity with payroll tax rules and compliance.

Responsibilities

• Reconcile payroll disbursements and ensure payroll transactions are accurate.
• Code payroll-related expenses to GL accounts (training provided).
• Gather and validate payroll and financial data for processing and reporting; prepare and post payroll journal entries in QuickBooks.
• Maintain understanding of chart of accounts and GL structure.
• Process full-cycle payroll, ensuring employees are paid accurately and on time.
• Reconcile employee hours and payroll expenses.
• Review coach employment agreements to verify pay rates, stipends, and compensation structures.
• Process payroll deductions and withholdings; investigate discrepancies and reconciliation issues.
• Ensure compliance with payroll policies, tax regulations, and internal controls.

Skills

Payroll processing

GL coding

Journal entries

QuickBooks

Tools

QuickBooks

Job description

Responsibilities:

Reconcile payroll disbursements and ensure payroll transactions are accurate. Code payroll-related expenses to the appropriate general ledger (GL) accounts (which will be trained).

Gather and validate payroll and financial data for processing and reporting. Prepare and post payroll-related journal entries in QuickBooks.

Maintain a strong understanding of the organization's chart of accounts and GL structure.

Process full-cycle payroll, ensuring employees are paid accurately and on time.

Reconcile employee hours and payroll expenses.

Review coach employment agreements to verify pay rates, stipends, and compensation structures.

Process payroll deductions, including garnishments and other withholdings. Investigate and resolve payroll discrepancies and reconciliation issues.

Ensure compliance with payroll policies, tax regulations, and internal controls.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.