Payroll & Accounting Specialist

California Hospital Association; Sacramento (CA); Hybrid; USD 65,000 - 95,000; Full time

Job summary

The California Hospital Association, a Sacramento-based nonprofit trade association, is seeking a Payroll Accountant to process payroll, maintain precise financial records, and support monthly reporting for a multi-entity organization.

This hybrid role requires four in-office days (Mon-Thu) in downtown Sacramento, with Fridays remote, offering competitive pay and benefits in a collaborative team environment.

Responsibilities

• Process bi-weekly payroll for employees across multiple nonprofit entities.
• Maintain payroll records, employee earnings, deductions, benefits, garnishments, and tax withholdings.
• Review and verify employee timesheets, leave balances, and payroll changes.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare payroll reports and reconcile payroll-related accounts.
• Coordinate payroll tax filings and year-end reporting, including W-2s and other required forms.
• Respond to employee payroll inquiries in a timely and professional manner.
• Prepare journal entries and account reconciliations monthly.
• Reconcile and monitor bank and investment statements monthly.
• Assist with month-end and year-end closing processes.
• Assist in the preparation of financial statements according to distribution schedule.

Job description

Are you seeking an opportunity to put your professional skills and leadership mindset to work in a highly impactful way? Consider joining the California Hospital Association, a Sacramento-based, non-profit trade association serving California’s hospitals and helping them provide care and other services in their communities.

About Us

The California Hospital Association advocates for better, more accessible health care for all Californians. We represent nearly 400 hospitals throughout the state and are the largest state hospital association in the country providing information, resources, and perspective to state and federal policy makers, informing decisions that affect 40 million Californians. We work collaboratively with hospital leaders, legislators, stakeholders, and each other — based on our One Team culture, which is built on the idea that we are stronger together.

About the Role

Responsible for processing payroll, maintaining accurate financial records, and providing accounting support for a multi-entity nonprofit organization. This position ensures timely payroll administration and support for monthly financial reporting.

This is a hybrid position located in downtown Sacramento requiring four days a week (Monday - Thursday) in the office; Fridays are remote.

You Will

• Process bi-weekly payroll for employees across multiple nonprofit entities.
• Maintain payroll records, employee earnings, deductions, benefits, garnishments, and tax withholdings.
• Review and verify employee timesheets, leave balances, and payroll changes.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare payroll reports and reconcile payroll-related accounts.
• Coordinate payroll tax filings and year-end reporting, including W-2s and other required forms.
• Respond to employee payroll inquiries in a timely and professional manner.
• Prepare journal entries and account reconciliations monthly.
• Reconcile and monitor bank and investment statements monthly.
• Assist with month-end and year-end closing processes.
• Assist in the preparation of financial statements according to distribution schedule.
• Review and validate accounts payable and accounts receivable.
• Assist with grant reporting and tracking of program expenditures.
• Prepare and file property tax reports, sales tax reports, quarterly tax filings, and other reports or forms as necessary.
• Monitor and maintain supporting documentation in accordance with nonprofit accounting standards and audit requirements.
• Other duties as assigned.

You Will Get

In this role you will find fulfilling work serving the hospital field and receive competitive pay, generous benefits, and a terrific, collaborative, and team-oriented environment.

Because we are a federal contractor, we are required to make sure you know that all qualified applications will receive consideration for employment without regard to race, color, sex, religion, national origin, protected veteran status, gender identification, sexual orientation or any other legally protected characteristic, or disability.