Payroll Accountant

Quantumscape; California; Hybrid; USD 95,000 - 145,000; Full time

Benefits offered by this job

RSU/ Equity package

Annual bonus

Health insurance

Job summary

QuantumScape is seeking a Payroll Accountant to manage the bi-weekly payroll for 800+ employees, ensuring accuracy and regulatory compliance. You will work closely with Senior Payroll leadership to implement efficient processes and maintain strong internal controls in a fast-growing environment.

The role requires multi-state payroll expertise, advanced Excel, and experience with ADP Workforce Now, SAP, and SuccessFactors. On-site work four days per week is expected.

Qualifications

• 3-5 years of end-to-end payroll processing experience in U.S. publicly traded, high-growth companies with 600+ employees.
• Experience with payroll systems for medium to large organizations.
• Strong knowledge of payroll and tax issues to ensure compliance.
• Proficiency with financial record-keeping and payroll accounting concepts.
• Extensive experience with multi-state garnishment and wage levy processing.
• Advanced MS Excel and office suite skills; ability to manage multiple systems.
• Experience with ADP Workforce Now, SAP, SuccessFactors, and TAM.
• ERP experience, preferably SAP.

Responsibilities

• Process end-to-end bi-weekly payroll for 800+ employees with compliance to federal and multi-state regulations.
• Administer garnishments, levies, manual checks/adjustments, and LOA payment integrations.
• Audit timekeeping records for accuracy before payroll processing.
• Develop and maintain payroll controls and wage-hour compliance.
• Prepare and maintain payroll reports, including regulatory filings.
• Identify root causes of discrepancies and resolve issues timely.
• Process payroll related to stock activities and equity transactions.
• Assist with quarter-end and year-end tax reconciliation and reporting.
• Stay current with payroll laws and regulations; participate in trainings.
• Support month-end, quarter-end, and year-end close with payroll postings.

Skills

End-to-end payroll

Multi-state garnishments

Advanced Excel

ADP Workforce Now

SAP

SuccessFactors

TAM

Timekeeping audits

Attention to detail

Tax compliance

Education

Bachelor's degree in Finance/Business Administration

Payroll Certification (FPC/CPP)

Tools

ADP Workforce Now

SAP

SuccessFactors

TAM

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

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QuantumScape is on a mission to transform energy storage with solid-state lithium-metal battery technology. The company’s next-generation batteries are designed to enable greater energy density, faster charging and enhanced safety to support the transition away from legacy energy sources toward a lower carbon future.

QuantumScape is seeking a highly skilled and experienced Payroll Accountant to join our dynamic team. In close coordination with the Senior Payroll Manager, you will play a critical role in all aspects of our bi-weekly payroll cycle. You will be responsible for ensuring accurate, compliant, and timely payroll processing for our rapidly growing workforce of over 800 employees, adhering to QuantumScape's procedures and all multi-state and federal regulations. This is an exciting opportunity for a detail-oriented professional to contribute to a high-growth, publicly traded company.

Key Responsibilities

• Process end-to-end bi-weekly payroll for 800+ employees, ensuring accuracy and compliance with all applicable federal and multi-state regulations.
• Administer and process garnishments, levies, manual checks/adjustments, and leave of absence (LOA) payment integrations.
• Conduct thorough review and audit of timekeeping records to ensure accuracy before payroll processing.
• Develop, implement, and maintain efficient payroll processes, policies, and procedures to ensure robust internal controls and compliance with wage and hour labor laws.
• Prepare, analyze, and maintain all internal and external payroll-related reports, including governmental and regulatory filings.
• Proactively identify root causes for any payroll discrepancies and resolve issues in a timely manner.
• Process payroll based on stock-related activities.
• Assist with accurate and timely quarter-end and year-end tax reconciliation and reporting.
• Stay current with federal, state, and local payroll legislation and regulations (e.g., through APA membership, seminars/webinars).
• Keep abreast of system upgrades and assist with special projects and testing designed to streamline systems and workflow.
• Manage escalated customer service issues professionally while keeping the Senior Payroll Manager informed.
• Maintain the payroll schedule/calendar in coordination with QuantumScape and bank holidays.
• Compose a variety of correspondence and reports, exercising judgment regarding content, accuracy, and completion.
• Prepare the reconciliation of W-2s & W2C and prepare year-end and quarter-end payroll tax reports, electronic filings, and magnetic media.
• Assist the General Ledger team with review and recording of all system-wide payroll postings, including investigation of any payroll errors, posting of adjusting payrolls, and completion of related payroll analytics.
• Support all accounting for Month End, Quarter End, and Year End close and reconcile all payroll-related accounts.
• Maintain payroll processing records, files, and documentation for each payroll according to SOX compliance regulations.
• Provide inputs in KPIs regarding tracking payroll delivery, measuring timeliness, accuracy, and service delivery related to strategic payroll partners and their local in-country payroll providers.
• Collaborate and provide support to key internal partners, including HR, Finance, and Accounting, and other teams as needed.

Qualifications

Required:

• 3-5 years of end-to-end payroll processing experience within U.S. publicly traded, high-growth companies with at least 600+ employees, demonstrating progressive responsibilities.
• Demonstrated experience with payroll systems and processes for medium to large organizations.
• Strong knowledge of payroll and tax issues to ensure accurate and fully compliant payroll processing.
• Proficiency with financial record-keeping and understanding of accounting theories as applied to payroll transactions.
• Extensive experience with multi-state garnishment and wage levy processing.
• Advanced proficiency with Microsoft Excel and strong computer application skills, including MS Outlook and Microsoft Word.
• Experience with ADP Workforce Now, SuccessFactors, and TAM.
• Experience with larger ERP systems, preferably SAP.
• Ability to work with minimal direction, effectively organize work, and follow detailed, complex instructions.
• Proven ability to work independently and collaboratively in a team environment, demonstrating initiative and thorough, timely follow-through.

Preferred:

• Bachelor’s Degree in Finance/Business Administration, Payroll Certification (e.g., FPC or CPP), or equivalent related work/business experience.
• Direct experience with ADP Workforce Now and SAP (preferred) and automated time and attendance systems.
• Excellent verbal and written communication skills, with the ability to clearly communicate policies and procedures.
• Strong research, critical thinking, problem-solving, and organizational skills.
• Ability to strategically prioritize payroll tasks and multiple projects.

ONSITE:

This position is required to work onsite 4 days per week to meet the minimum essential duties and requirements of this position. As an on-site R&D and manufacturing operations organization, in-person face to face interaction is essential to building authentic relationships, trust, teamwork, and collaboration.

Compensation & Benefits:

Salary range for this role has a range of $94,900 to $144,700, and a final salary will be determined by the candidate's experience and educational background. QuantumScape also offers an annual bonus and a generous RSU/Equity package as part of its compensation plan. In addition, we do offer a tremendous benefits plan including employee paid health care, Employee Stock Purchase Plan (ESPP), and other exciting perks.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive benefits and privileges of employment. Please contact us to request an accommodation.