Payments Information Reporting Analyst

Vaco; New York (NY); Remote; USD 62,000 - 69,000; Full time

Job summary

Vaco is seeking a Payments & Information Reporting Analyst for a remote position. You will oversee day-to-day payment operations, supplier reporting, reconciliations, and year-end compliance reporting, acting as a liaison between Accounts Payable and Accounting.

The ideal candidate has 3-5+ years in Operational Finance or similar, with hands-on experience in 1099/1042 tax compliance, advanced Excel, and ERP systems.

Qualifications

• Bachelor's Degree required in Accounting, Finance, Business Administration, or related discipline.
• 3-5+ years of progressive experience in Operational Finance, Accounts Payable, Payments, or General Accounting.
• Hands-on experience in 1099/1042 information reporting and tax compliance is preferred.
• Advanced Excel capability and ERP software proficiency are required.

Responsibilities

• Oversee daily payment processing workflows with proper GL coding and documentation.
• Perform reconciliations between payment disbursements, supplier records, and general ledger accounts.
• Investigate and resolve payment exceptions, rejected transactions, bank discrepancies, and vendor inquiries.
• Maintain clean supplier master data and audit-ready reporting schedules within the ERP system.

Skills

Advanced Excel

ERP software proficiency

Tax compliance knowledge

Education

Bachelor's Degree in Accounting, Finance, Business Administration, or related discipline

Tools

ERP Software

Job description

Position Title: Payments & Information Reporting Analyst

Employment Type: Full-Time/ Contract 6-9 Months

Location: Remote

Pay Rate: $45-50/HR

Position Summary

A dynamic, growth-oriented organization is seeking a Payments & Information Reporting Analyst to oversee day-to-day payment operations, supplier reporting, complex reconciliations, and year-end compliance reporting. Functioning as a key liaison between Accounts Payable and Accounting, this role ensures all supplier disbursements, tax documentation, and financial reporting data are accurate, complete, and fully supported.

The ideal candidate brings a background in Payments, Accounts Payable, or General Accounting, paired with hands-on experience in 1099/1042 tax compliance, advanced Excel capability, and ERP software proficiency.

Key Responsibilities

Payment Operations & Reconciliations

• Oversee daily payment processing workflows, ensuring proper GL coding, accurate documentation, and regulatory compliance.
• Perform routine reconciliations between payment disbursements, supplier records, and general ledger accounts.
• Investigate and resolve payment exceptions, rejected transactions, bank discrepancies, and complex vendor inquiries in a timely manner.
• Maintain clean supplier master data and audit-ready reporting schedules within the ERP system.

Tax & Information Reporting Compliance

• Support annual 1099 and 1042/1042-S information reporting, including data validation, withholding reviews, corrections, and IRS filings.
• Review vendor classifications and payment data to ensure appropriate tax treatment and compliance.
• Monitor evolving IRS regulations and federal reporting requirements regarding supplier disbursements; participate in industry webinars and technical updates.
• Maintain clear audit trails and supporting documentation for all year-end tax reporting and internal/external audits.

Cross-Functional Collaboration & Process Improvement

• Partner closely with Accounts Payable, Procurement, and Corporate Accounting to resolve operational bottlenecks and streamline vendor onboarding.
• Conduct high-volume payment and data analysis utilizing advanced functions in Excel (PivotTables, XLOOKUP/VLOOKUP, data modeling).
• Identify opportunities to enhance internal controls, automate manual workflows, and optimize operational efficiency across the payables lifecycle.

Candidate Qualifications

Education & Experience

• Bachelor's Degree in Accounting, Finance, Business Administration, or a related discipline required.
• 3-5+ years of progressive experience in Operational Finance, Accounts Payable, Payments, or General Accounting.