Payment Services Specialist II

University-of-Central-Oklahom; Edmond (OK); On-site; USD 20,000 - 28,000; Full time

Job summary

University of Central Oklahoma is seeking an Accounts Payable Specialist to process payments for vouchers and invoices, and to support billing improvements across the organization. The role is office-based at the main campus in Edmond, Oklahoma, with a Monday–Friday schedule from 8am to 5pm.

Ideal candidates will have 3+ years of accounts payable experience, strong customer service, and proficiency in Word and Excel.

Qualifications

• 3+ years of accounts payable experience.
• Ability to provide courteous and professional customer service to vendors and staff.
• Excellent written and oral communication skills.

Responsibilities

• Process the organization’s accounts payable in a timely manner.
• Prepare payments for expense vouchers and invoices.
• Collaborate with systems teams to improve billing processes and automation.
• Handle vendor inquiries and maintain organized accounting files.
• Assist in departmental training sessions and workshops.
• Attend meetings as required to ensure compliance with contracts and policies.

Skills

Accounts payable

Vendor inquiries

Customer service

Excel

Microsoft Word

Communication

Tools

Microsoft Word

Excel

Job description

Position ClassificationRegular, full-time, hourly, non-exempt, and benefit-eligible staff position. For more benefit information visit Why Work at UCO?The hourly rate is $17.30 which translates to $35,984.00 per year.General SchedulePosition works 40 hours per week Monday-Friday from 8am-5pm in-office at UCO's main campus in Edmond, Oklahoma.Position OverviewProcess the organization's accounts payable in a timely manner. Prepare payments for expense vouchers and invoices. Work closely with systems teams to improve billing processes and automated systems. Handle vendor inquiries. Maintain files and accounting documentation.Department Specific Essential Job Functions.Responsible for providing excellent customer service.Verifies all vendor payments for accuracy and compliance with university and departmental policies and procedures.Prepares and enters into financial system all assigned vendor payments to facilitate timely and accurate payments.Responsible for following up with vendors, university departments, faculty, and staff on any billing discrepancies, duplicate orders, credit memos, etc.Attends contract negotiation meetings when requested and works closely with buyers to ensure billing and payments are in compliance with contracts.Responsible for the department's daily payment processes & reports.Must have a complete understanding of both the University financial system and the State's financial system as it relates to purchasing and payment services.Maintains accurate and organized accounts payable records and files.Assists with departmental training workshops to include facilitating and scheduling.Assists in one-on-one training with campus customers, as required.Performs other related duties as assigned.The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.Successfully completes each year 6 credit hours of continued education by attending Employee Relations training sessions or other related conferences and training sessions. Attends additional training offered by the University, the State of Oklahoma, and other organizations as required by department management.Qualifications/Experience Required:Requires general education or vocational training and 3+ years of relevant experience in chosen field or equivalent combination of education and experience.Knowledge/Skills/Abilities:Must exhibit the following character traits: dependable, trustworthy, and ethical. Ability to provide courteous and professional customer service to university vendors, personnel, and students. Accuracy, attention to detail, and the ability to maintain accurate and organized records a must. Excellent computer skills with computer applications, including Microsoft Word and Excel. The ability to perform under pressure and in stressful situations is a must. Excellent oral and written communication skills.Physical Demands:Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.