Payment and Collections Accountant

Kappaalphapsi1911; Florida City (FL); Remote; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Payment and Collections Accountant to enhance financial operations. This role involves managing invoices, payments, and reconciliations while driving data-driven strategies for collections. Ideal candidates will thrive in a dynamic environment, showcasing analytical skills and a proactive approach to problem-solving. Join a mission-driven organization dedicated to sustainability, where your contributions will help shape the future of battery recycling. Enjoy a flexible work environment and a culture that values teamwork and innovation.

Benefits

401k

Medical/Dental/Vision

Paid holidays

Personal days

Education assistance

Home office reimbursement

Life & Disability Insurance

Adoption Assistance

Pet Insurance

Qualifications

• Minimum 5 years of experience in AP/AR functions.
• Strong understanding of US GAAP and accounting principles.
• Self-starter with a curiosity and willingness to learn.

Responsibilities

• Manage financial transactions, ensuring timely processing of invoices.
• Analyze customer and vendor-related issues to identify root causes.
• Develop and implement data-driven collections strategies.

Skills

Analytical Skills

Communication Skills

Organizational Skills

Problem-Solving Skills

Attention to Detail

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Finance

Tools

Microsoft Office

Accounting Systems

ERP Platforms

Avalara Software

Job description

Call2Recycle, the nation's leading battery recycling nonprofit and stewardship program, is committed to protecting the environment and fostering a circular economy by facilitating the recycling and end-of-life management of batteries that power our everyday lives. With over 30 years of experience collaborating with regulators, manufacturers, and the recycling industry, Call2Recycle strives to make battery recycling convenient and accessible for all consumers in the U.S. Learn more at call2recycle.org and follow us on Facebook, X, or LinkedIn.

TO APPLY: Applicants must submit both a cover letter and resume via this link: https://app.smartsheet.com/b/form/01965dfe8ace7c0fb64c8202a7ede435

POSITION SUMMARY

Call2Recycle is seeking a detail-oriented Payment and Collections Accountant to manage financial transactions, ensuring timely and accurate processing of invoices, payments, and reconciliations. Responsibilities include collecting on past due invoices, resolving customer and vendor issues, maintaining tax-exempt statuses, overseeing expense approval workflows, and supporting month-end and year-end close processes.

This role involves driving data-driven collections strategies and identifying process improvements to enhance cash flow and efficiency. If you are an analytical, proactive professional with AP/AR experience who thrives in a dynamic, collaborative environment, join us and make an impact!

KEY DUTIES & RESPONSIBILITIES

• Analyze customer and vendor-related issues to identify root causes, serving as a central point of contact for internal and external parties to drive resolution.
• Record all cash receipts (credit card, wire, ACH, checks) in a timely manner. Research payment applications and resolve discrepancies when necessary.
• Reconcile and resolve unapplied customer payments, identify patterns contributing to reconciliation challenges, and develop solutions to improve payment application efficiency.
• Ensure timely generation and delivery of summary invoices in compliance with customer requirements, including uploading to portals, tracking invoice approval, and resolving discrepancies.
• Evaluate aged accounts receivable reports to identify delinquency patterns, prioritize collection efforts, and provide insights to management on high-risk accounts.
• Develop and implement data-driven collections strategies, leveraging payment history to improve cash flow and reduce outstanding balances.
• Collect on past due accounts via phone and email. Draft and send dunning letters and account statements regularly to improve cash flow and reduce days outstanding.
• Provide updates and analysis on collections progress to management and sales team; escalate unresolved accounts when necessary.
• Manage tax-exempt statuses using Avalara software.
• Maintain vendor onboarding documentation for audits.
• Process and distribute accounts payable invoices, ensuring proper GL coding.
• Manage approver workflows within AP software.
• Process bi-monthly vendor payments ensuring timely disbursements.
• Support expense approvers with training on AP software.
• Manage shared finance inboxes for timely responses.
• Assist with year-end reporting, including 1099 preparation.
• Support month-end and year-end close by reconciling AR/AP with the general ledger, identifying discrepancies, and recommending corrections.
• Identify and recommend process improvements to enhance operational efficiency using data insights.

Qualifications, Skills & Abilities

Ideal Qualifications

• Minimum 5 years of experience in AP/AR functions.
• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Strong understanding of US GAAP and accounting principles.
• Self-starter with a curiosity and willingness to learn.
• Positive attitude and ability to thrive in a fast-paced, improving environment with a high sense of urgency, patience, and flexibility.
• Commitment to diversity, equity, and inclusion, fostering a culture of collaboration and innovation.

Must be authorized to work lawfully in the U.S. for Call2Recycle, with or without sponsorship.

Knowledge, Experience, & Skills

• Exceptional communication and organizational skills with attention to detail.
• Proficiency in Microsoft Office, accounting systems, and ERP platforms.
• Ability to work independently, prioritize tasks, and build positive stakeholder relationships.
• Analytical mindset with problem-solving skills.
• Quick learner capable of understanding business concepts efficiently.
• Highly organized with clear documentation skills.
• Adaptability to changing environments and processes.
• Ability to analyze multiple information levels and apply innovative solutions.
• Experience in a team-oriented, collaborative setting.

Working Conditions

• This position is remote within the U.S. and requires eligibility to work lawfully in the U.S.
• Limited travel (2-4 times/year) for conferences, meetings, etc. Call2Recycle’s main address is in Marietta, GA, but this role does not need to be based there.
• Work hours are Monday-Friday, 8 hours/day, with potential for overtime during peak periods. Flexible scheduling is offered to support work-life balance.

About Call2Recycle

Our Purpose: To transition communities to a battery-powered world responsibly and sustainably.

Our Work: We manage collection, share expertise, and handle end-of-life battery management responsibly.

Recognized as the leading battery stewardship organization in the U.S., we uphold strict environmental standards including Material Management, Audits, Certifications, and Recycling Optimization.

Learn more at https://www.call2recycle.org/.

Our Culture and Values

We value teamwork, innovation, and fun. We hire energetic, dedicated individuals committed to environmental sustainability. Diversity and inclusion are core to our success, with employees from varied backgrounds working together to make a difference.

Our Core Values

• Welcoming: Embracing diverse backgrounds and perspectives.
• Purpose-driven: Motivated by protecting the climate and delivering quality solutions.
• Embracing change: Leading through innovation and agility.
• Partners: Supporting each other, our communities, and our environment.

Benefits

• Health & Wellness: 401k, Medical/Dental/Vision, FSA/HSA, Life & Disability Insurance, EAP, Adoption Assistance, Pet Insurance.
• Time Off: Paid holidays, personal days, vacation, sick leave, parental leave, bereavement, volunteer hours, voting, jury duty, medical and military leave.
• Productivity & Engagement: Education assistance, home office reimbursement, password management, training, and learning opportunities.

TO APPLY: Submit your cover letter and resume via this link. Interviews are scheduled on a rolling basis. This employer participates with E-Verify.