Payment Analyst

Fund for Public Health in NYC; New York (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

The Fund for Public Health in New York City (FPHNYC) seeks a Payment Analyst to support the DOHMH by processing invoices, tracking subcontractors, and generating essential financial reports.

Responsibilities include reviewing invoices, coordinating with vendors and FPAS, maintaining records, and ensuring timely payments and compliance with contracts.

Qualifications

• 2 years’ experience working with invoice payments.
• 2 years’ experience providing administrative support for purchasing and/or contracted services.
• Proficient with Word and Excel.
• Knowledge of PowerPoint, Outlook and/or Access as requested.
• Type 45 wpm.
• Ability to work under pressure and meet strict deadlines.

Responsibilities

• Review and process invoices for purchases and contracted services.
• Act as a liaison between the DOHMH ACCO Office of Compliance and vendors regarding subcontracting notifications and expectations.
• Ensure understanding of subcontracting provisions relevant to each contract.
• Perform related contract supervision and office support work in review and processing of required documentation to subcontract.
• Assist vendors in interpreting and complying with subcontracting regulations and requirements.
• Maintain a log of subcontractors used by vendors, tracking usage and remaining subcontracting percentages.
• Reconcile information against databases and enter updates into databases.
• Provide assistance to FPAS Payment Team as needed.

Skills

Analytical skills

Communication skills

Organizational skills

Education

High school diploma or GED

Tools

Excel

Word

Outlook

Access

PowerPoint

Job description

Job Title: Payment Analyst

Department: New York City Department of Health and Mental Hygiene

Division: Administration

Bureau: Facilities Planning and Administrative Services

Location: 42-09 28th St, Long Island City, NY 11101

Reports to Title: Resource Management Associate

Direct Reports Title(s): None

Schedule & Hours: M-F, 9am –5pm; 35 hours per week

Workplace Flexibility Modality: Onsite in office M - F

Work Environment: Office Environment

Grant End Date: 6/30/27

Created Date: 7/21/26

Revised Date: 7/30/26

Rate: $30/hr

FLSA Classification: Exempt

Who We Are: The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. To this end, in partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city. Itfacilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives. These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.

Our Culture: We embrace a culture of learning, collaboration, innovation, and well-being, where open communication drives our impact.

About The Role: The Bureau of Facilities Planning and Administrative Services is seeking a self-driven, detail-oriented professional to support our team by assisting in the examination and maintenance of financial and administrative records, including processing invoices, performing data entry, and posting to the general ledger.

About the Program: The bureau of Facilities Planning and Administrative Services manages several support functions for the agency including the maintenance, repair, and refurbishment of agency owned buildings. The bureau is also responsible for processing payments for vendor services.

Responsibilities: The primary responsibility of the Payments Analyst is to monitor subcontracting within DOHMH internal contracts, maintain a filing system for all subcontractors, and provide timely reports as needed. Additionally, the role includes assisting Payment Analyst/Purchasing staff with invoices and small purchase order submissions/revisions.

• Review and process invoices for purchases and contracted services.
• Act as a liaison between the DOHMH ACCO Office of Compliance and vendors regarding subcontracting notifications and expectations.
• Ensure a thorough understanding of all subcontracting provisions revelant to each specific contract.
• Perform related contract supervision and office support work in the review and processing of required documentation to subcontract.
• Assist vendors in interpreting and complying with applicable subcontracting regulations and operating requirements.
• Maintain a log of all subcontractors utilized by our vendors, including tracking usage amounts, spendowns and calculating remaing subcontracting percentages.
• Reconcile information against databases and enter updates into databases.
• Provide assistance to FPAS Payment Team when required.

• 2 years’ experience working with invoice payments.
• 2 years’ experience providing administrative support for purchasing and/or contracted services.
• Proficient with Word and Excel.
• Knowledge of PowerPoint, Outlook and/or Access as requested.
• High school diploma of GED.
• Type 45 wpm.
• Ability to work proficiently under pressure and to adhere to strict deadlines.
• Ability to work independently and as part of a team.
• Ability to navigate citywide systems to check status updates.
• Strong problem-solving, analytic, organization, and communication skills.

Employment is contingent upon the successful completion of a background check.

Benefits: This position will be hired through a staffing agency. This position does not include benefits or paid holidays.

Equal Employment Opportunity Statement: FPHNY is an equal opportunity employer and prohibits discrimination and harassment of any kind. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status.

At-Will Employment Statement: Employment with FPHNY is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause, and with or without notice. This job description does not constitute a contract of employment.

Residency Requirement: You must live in the New York City Tri-state area (NY, NJ, CT) to be considered for a position at FPHNY.