Payment Analyst

New York City; Manhattan (KS); Hybrid; USD 70,000 - 95,000; Full time

Job summary

City of New York’s Department of Finance seeks a Payment Analyst to handle payments, invoices, and financial close processes within the Financial Services Unit. The role requires attention to Comptroller directives, strong accounting skills, and collaboration with multiple divisions to ensure timely, accurate payments.

Remote work is available up to 2 days per week under the city pilot program; residency and civil service requirements apply.

Qualifications

• Bachelor’s degree with 24 accounting credits or CPA license.
• One year of experience as Accountant - Assignment Level I or two years of professional accounting/auditing experience.
• Proficiency in Excel, Word and Outlook.
• FMS voucher processing and city procurement familiarity (PASSPort).

Responsibilities

• Review and process payments to assigned accounts including expense and revenue payments.
• Ensure invoices are paid promptly per Comptroller directives and city policies.
• Perform monthly and year-end accounting closing procedures.
• Apply proper L3/5 and PASSPort approvals for payment vouchers.
• Communicate and resolve payment issues with vendors and DOF divisions.
• Prepare journal vouchers and other accounting documents in FMS.
• Review Prevailing Wage compliance payments; assist with p-card audit reviews.
• Reconcile DOF imprest fund bank accounts.
• Perform other duties and projects as assigned.

Skills

Excel

Office suite

FMS vouchers

PASSPort

Comptroller directives

Accounts payable

Organization

Communication

Education

Accounting degree + 24 credits

CPA license

Tools

Excel

FMS

PASSPort

Office tools

Job description

IMPORTANT NOTE: CANDIDATES MUST BE PERMANENT IN THE ACCOUNTANT CIVIL SERVICE TITLE OR PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE YOUR IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF's Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Financial Management is responsible for monitoring and controlling the agency’s finances. This includes the development and management of annual expenses and capital budgets, accounts payable, travel requests, and other payments. The division also includes the Assigned Counsel Plan (ACP) Payments Unit, which is responsible for processing payment vouchers for 18-b attorneys and experts.

The Financial Services Unit is seeking an experienced, well-organized and detail-oriented Payment Analyst who will report to the Financial Services Supervisor. With exemplary professionalism and customer service, the selected candidate will perform various financial and accounting functions in compliance with Comptroller Directives, City, and Agency policies and guidelines. Duties and responsibilities will include, but not be limited to the following:

• Review and process payments to assigned accounts including expense and revenue payments.
• Ensure invoices are paid promptly and in adherence to Comptroller directives, City policies and Contract Terms and Conditions.
• Perform monthly and year-end accounting closing procedures in accordance with NYC Directives.
• Review and apply the proper FMS approvals (L3/5) and PASSPort approvals for payment vouchers.
• Communicate, coordinate and resolve payment issues with vendors, DOF divisions and other stakeholders.
• Prepare journal vouchers and other technical accounting documents as needed in FMS.
• Responsible for reviewing, processing, and managing Prevailing Wage compliance payments.
• Assist with pre and post audit review of monthly p-card payments.
• Conduct bank account reconciliations for DOF’s imprest fund.
• Perform other duties and projects as assigned.

Additional Information

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

ACCOUNTANT - 40510

Minimum Qualifications

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or

2. A valid New York State Certified Public Accountant license.

To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.

Preferred Skills

• High proficiency in Microsoft Excel, Word and Outlook.
• High proficiency in processing vouchers in FMS.
• Familiarity with Comptroller Directives and other City governance related to accounts payable and Imprest Fund guidelines.
• Familiarity with the City procurement system PASSPort, invoice processing, browse contract.
• Proficient knowledge of accounts payable functions in the City Financial Management System (FMS).
• Strong organization and communication skills.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.