Unit Chief – Judgment and Claims

Office of the New York City Comptroller; New York (NY); On-site; USD 75,000 - 110,000; Full time

Job summary

The Office of the New York City Comptroller is seeking an experienced Principal Administrative Associate to join the Bureau of Accountancy. Reporting to the Division Chief of Fiscal Services, you will supervise staff, review and release judgment and claims settlement vouchers, and ensure payments comply with documentation.

This position emphasizes accuracy, oversight of OAISIS Claims processing, and coordination with the NYC Law Department.

Qualifications

• Excellent interpersonal, communication, and organizational skills including Microsoft Office Suite proficiency.
• Detail oriented and able to handle multiple tasks with accuracy.
• Knowledge of FMS and OAISIS Claims systems.

Responsibilities

• Supervise and evaluate staff, including training, establishing tasks and standards, and performing annual employee evaluations.
• Review and release of Judgment and Claims settlement payment vouchers processed by the Fiscal Services Division via OAISIS Claims system.
• Process settlement payment vouchers for Law Claims (LW), Cure and Maintenance payments via OAISIS Claims system.
• Communicate with the NYC Law Department and claimant's attorneys to obtain missing information for accurate vouchers.
• Research claim payments in OAISIS Claims and the City’s Financial Management Systems to provide payment status information.
• Perform related assignments and special projects as required.

Skills

Interpersonal skills

Communication

Organizational skills

Microsoft Office Suite

FMS OAISIS

Education

Baccalaureate degree with experience

Associate degree or 60 credits

Four-year high school diploma or equivalent + 4 years experience

Education/experience equivalent with supervisory experience

Tools

OAISIS Claims system

FMS

Job description

INTERNAL EMPLOYEES ONLY: This position is open only to the current employees of the Office of the New York City Comptroller serving in a permanent Civil Service title of Principal Administrative Associate, Accountant, Staff Analyst, Management Auditor, or Administrative Manager (NM).

The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long‑term challenges we face together.

The Bureau of Accountancy is responsible for the preparation and fair presentation of the City’s accounting and financial statements. It is also responsible for preparing the Annual Comprehensive Financial Report (ACFR), which provides transparency into the City of New York’s financial health and integrity. In addition to promoting fiscal stability through the production of the ACFR, the Bureau of Accountancy ensures that the City’s vendor database is accurate and up to date to allow for efficiency in the processing of payments for businesses and individuals who are in contract with the City, as well as claims, workers’ compensation, labor law, line of duty, certificate of residency and all vendor payments in general. These efforts gain the public’s trust and allow for continued assessment into the City’s financial transactions to identity opportunities for improvement and engage with City agencies to ensure results.

Reporting directly to the Division Chief of Fiscal Services, responsibilities include, but are not limited to the following:

• Supervise and evaluate staff, including training, establishing tasks and standards, and performing annual employee evaluations;
• Review and release of Judgment and Claims settlement payment vouchers processed by the Fiscal Services Division via the City’s OAISIS Claims system ensuring the payment vouchers are processed in accordance with the claims settlement documentation;
• Process settlement payment vouchers for Law Claims (LW), Cure and Maintenance payments via the City’s OAISIS Claims system in accordance with the supporting documentation;
• Communicate with the Comptroller’s Office Bureau of Law and Adjustment, the NYC Law Department, as well as claimant's attorneys regarding any additional claim information that may be needed to ensure settlement payment vouchers are processed accurately;
• Conduct research of claim payments via the OAISIS Claims and the City’s Financial Management Systems to provide payment status information for inquiries received via the Comptroller’s Office PayMyClaim feature;
• Perform related assignments and special projects as required.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of satisfactory full‑time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and three years of satisfactory full‑time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four‑year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full‑time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above; or
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 year.

Preferred Skills

• Excellent interpersonal, communication, and organizational skills including Microsoft Office Suite proficiency - Detail oriented - Knowledge of FMS and OAISIS Claims systems

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55‑a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.