Payables & Vendors Specialist

indiGO Auto Group; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive insurance plans

Paid vacation, sick days and holidays

Training and development opportunities

Job summary

indiGO Auto Group is seeking a full-time Payables & Vendor Relations Specialist to join our team in Houston, TX. This role focuses on accounts payable processing, vendor management, and ensuring timely, accurate financial transactions within a dynamic automotive environment.

The ideal candidate brings accounting knowledge, strong communication skills, and a proactive approach to improving processes and vendor relations across our network of dealerships.

Qualifications

• Accounting or business administration degree, or minimum of 5 years of experience in the automotive industry.
• Excellent math, verbal, and computer skills.
• Not just comfortable with technology, but seeks ways to achieve better results through new technologies and processes.
• Ability to communicate well over the phone and in written correspondence.
• Previous customer service, collection, or accounting experience.

Responsibilities

• Responsible for all aspects accounts payable processing, weekly check processing, employee expense reimbursements, and related file maintenance.
• Enter, verify, and process vendor invoices and employee reimbursements, ensuring proper authorization, pricing accuracy, and sales tax compliance.
• Run weekly check batches and maintain vendor records while identifying opportunities for better pricing.
• Reconcile vendor statements, resolve discrepancies, and monitor accounts payable schedules to ensure accuracy and timeliness.
• Prepare accounts payable estimates for cash flow planning and assist with collections on past-due accounts.
• Apply customer payments, manage billing cycles, and send out monthly and past-due statements.
• Work closely with department managers to resolve account issues and maintain clear communication with customers.
• Process new account applications, verify references, and support managers with account setup and customer onboarding.
• Ensure compliance with current collection regulations and maintain accurate documentation and organized records.
• Participate in regular team meetings, contributing ideas and helping improve process across accounting and operations

Skills

Accounting

Vendor relations

Communication

Analytical skills

Education

Accounting or business administration degree

Tools

Microsoft Excel

Job description

indiGO Auto Group is a globally recognized and award-winning company with an unparalleled dedication to outstanding customer care and operational excellence. indiGO Auto Group is an industry thought leader representing 30 timelessly modern franchised dealerships in eight US markets, including Houston, TX, Rancho Mirage, CA, Palm Springs, CA, Riverside, CA, Marin, CA, Redwood City, CA, St. Louis, MO, San Francisco, CA, Sugar Land, TX, Fort Collins, CO, and most recently Little Rock, AR.

indiGO represents the very best in automotive brands: Aston Martin, Audi, Bentley, BMW, Ferrari, Genesis, Hyundai, Jaguar, Lamborghini, Land Rover, McLaren, Mercedes-Benz, Porsche, Rolls-Royce, Rimac, and Volkswagen. We are always looking for bright, motivated, and energetic professionals to add to our world-class team. Each of our dealerships work as a team, and our team strives to be the best for our customers. indiGO is proud to represent the best in luxury automotive brands as well as the best people – come and join us today!

What we are looking for:

indiGO Auto Group is seeking a full-time Payables & Vendor Relations Specialist to join our team. This is a great opportunity to work for a dynamic and inclusive environment where employees feel empowered to learn, collaborate, and contribute to our collective success.

We prioritize internal growth, fostering talent from within to develop future leaders. We seek individuals who are passionate about their careers, committed to excellence, and eager to grow with us. If you aspire to gain firsthand industry experience and contribute to a dynamic team, this is the opportunity for you.

Here is what an ordinary day of work may look like:

• Responsible for all aspects accounts payable processing, weekly check processing, employee expense reimbursements, and related file maintenance
• Understand accounting processes and meet all accounting deadlines
• Enter, verify, and process vendor invoices and employee reimbursements, ensuring proper authorization, pricing accuracy, and sales tax compliance.
• Run weekly check batches and maintain vendor records while identifying opportunities for better pricing.
• Reconcile vendor statements, resolve discrepancies, and monitor accounts payable schedules to ensure accuracy and timeliness.
• Prepare accounts payable estimates for cash flow planning and assist with collections on past-due accounts.
• Apply customer payments, manage billing cycles, and send out monthly and past-due statements.
• Work closely with department managers to resolve account issues and maintain clear communication with customers.
• Process new account applications, verify references, and support managers with account setup and customer onboarding.
• Ensure compliance with current collection regulations and maintain accurate documentation and organized records.
• Participate in regular team meetings, contributing ideas and helping improve process across accounting and operations

The opportunity is for you if you have:

• Accounting or business administration degree, or minimum of 5 years of experience in the automotive industry
• Excellent math, verbal, and computer skills. These skills may be tested and evaluated.
• Not just comfortable with technology, but seeks ways to achieve better results through new technologies and processes
• Ability to communicate well over the phone and in written correspondence.
• Previous customer service, collection, or accounting experience.

This is what we offer:

• Opportunity to work in a cohesive and supportive team environment
• Comprehensive insurance plans - medical, dental, vision, life insurance, health savings account, and flexible savings account
• Unlimited professional training opportunities
• Paid vacation days, sick days, and holidays
• Opportunity for advancement in a growing company
• Brand new, state-of-the-art facilities and equipment

This job description in no way implies that the duties listed here are the only ones the employee may be required to perform. The employee is expected to perform other tasks, duties, and training as dictated by their supervisors.

indiGO Auto Group is an equal opportunity employer, free from discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including but not limited to recruiting, hiring, advancement, termination, layoff, transfer, leaves of absence, compensation, and training.