PAYABLES SPECIALIST

Smart; Detroit (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

Smart in Detroit, MI is seeking a Payables Specialist to handle basic accounts payable tasks under supervision. This role supports the Finance department and ensures timely, accurate processing of supplier payments.

Responsibilities include processing vendor invoices, matching POs, entering vouchers in Dynamics GP, and reconciling statements while maintaining organized vendor files. Strong attention to detail and accounting familiarity are essential.

Qualifications

• High school graduation with bookkeeping or accounting coursework.
• 3–5 years experience in processing vendor payments.
• Equivalent education/experience considered.
• Proficient with accounting software and spreadsheets.
• Attention to detail and numerical accuracy.

Responsibilities

• Process vendor invoices excluding specific categories.
• Match packing slips and POs; obtain approvals.
• Enter payable vouchers into Dynamics GP.
• Process payroll deduction check requests; post to GL.
• Reconcile vendor statements and past due invoices.
• Set up unrecorded monthly liabilities for expenses.
• Process and distribute vendor checks.
• Maintain paid vendor files.
• Perform other duties as assigned.

Skills

Bookkeeping

Accounts payable

Math aptitude

Ten-key calculator

Computer literacy

Education

High school diploma

Tools

Dynamics GP

ADP payroll

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

PAYABLES SPECIALIST

Full Time Clerical Detroit, MI, US

Salary Range: $47,528.00 To $47,528.00 Annually

Job Title: Payables Specialist

Department: Finance

Section: Governmental Accounting & Accountants Payabl e

General Summary

Under direct supervision, the Payables Specialist performs basic accounting tasks related to the proper recording of accounts payable transactions.

Duties and Responsibilities

• Responsible for the processing of all vendor invoices with the exception being Capital purchases, Specialized Services, POS, Municipal Credits, and Community Credits.
• Matches packing slips and purchase orders to invoices and audits to ensure validity of the accounting transaction. Also gets approval on invoices from the necessary staff, Director and/or Manager.
• Prepares batches and enters the payable vouchers for payment into Dynamics GP accounting system.
• Processes weekly payroll deduction check requests in addition to entering into the general ledger the online payroll payments prepared by the ADP/Payroll department.
• Reconciles vendor statements and investigates past due invoices.
• Prepares the set up of the unrecorded monthly liabilities of unapproved invoices to ensure that the proper period when recording authority expenses.
• Processes and distributes accounts payable checks.
• Maintains the paid vendor files.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• High school graduation with coursework in bookkeeping and/or accounting. Post high school education (community college, business school, etc.) preferred.
• Three to five years experience in processing vendor payments in a high paced environment.
• An equivalent combination of education and experience may be substituted for minimum requirements.
• Ability to operate computer terminal equipment and a ten key calculator.
• Knowledge of computer software packages.
• Strong mathematical aptitude.

THEAUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.