Patrol Division Administrative Coordinator

City of Hobbs; Hobbs (NM); On-site; USD 42,000 - 54,000; Full time

Job summary

City of Hobbs is seeking an experienced Police Patrol Administrative Assistant to provide comprehensive administrative and clerical support to the Patrol Division and Police Department command staff. The role includes budgeting, purchasing, training records, policy management, accreditation activities, grant administration, and detailed reporting.

The position requires maintaining confidential information, coordinating with city officials and external partners, and ensuring accurate records and

Qualifications

• High school diploma or GED required.
• Three years of progressively responsible administrative or office management experience preferred.
• Experience in municipal government, public administration, or a law enforcement environment preferred.
• Knowledge of standard Microsoft software and basic accounting principles.

Responsibilities

• Provide comprehensive administrative and clerical support to the Patrol Division and Police Department command staff.
• Maintain calendars, appointments, meetings, deadlines, and administrative commitments.
• Prepare correspondence, memoranda, reports, spreadsheets, presentations, forms, policy documents, and executive summaries.
• Assist with budgeting, purchasing, grant administration, reimbursement requests, and related financial reporting.
• Coordinate meetings with department personnel, City officials, outside agencies, and community partners.

Skills

Microsoft Office

Accounting principles

Communication with citizens

Attention to detail

Relationship building

Education

High school diploma or GED

Notary public certification within 1 year

Job description

City of Hobbs is seeking an experienced Police Patrol Administrative Assistant to provide comprehensive administrative and clerical support to the Patrol Division and Police Department command staff. The role includes budgeting, purchasing, training records, policy management, accreditation activities, grant administration, and detailed reporting.

The position requires maintaining confidential information, coordinating with city officials and external partners, and ensuring accurate records and