Patient Services Supervisor (Chelan Clinic) - 5,00000 Sign-on Bonus

Ncwlife

Chelan (WA)

Hybrid

USD 60,000 - 76,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Dental insurance

Paid leave

Job summary

CVCH is seeking a Patient Services Supervisor to lead the assigned Patient Services team, oversee daily operations, and ensure efficient patient access through scheduling and check-in. The role includes assisting with budget, staffing, staff development, and ensuring policies and HIPAA compliance, with coverage across Wenatchee, East Wenachee, and Chelan.

You will supervise, coach, and evaluate staff, run scorecard reports, and resolve patient concerns while promoting a collaborative work

Qualifications

Associates degree required; experience may substitute education.
High school diploma or equivalent acceptable.
Two years of patient or customer service experience required.
English fluency required; Spanish preferred.

Responsibilities

Supervise Patient Services team and daily operations.
Assist with budget, hiring, and staff development.
Ensure patient access through scheduling and check-in processes.
Cover shifts as needed for Wenatchee, East Wenatchee or Chelan.
Lead meetings and coach staff to improve service quality.

Skills

Customer service

Staff supervision

Communication

Education

Associates degree or equivalent experience

High school diploma or equivalent

Job description

Job Summary

The Patient Services Supervisor's primary job function is to provide direct supervision and daily operations of their assigned Patient Services team. The Patient Services Supervisor is responsible for assisting with the budget, hiring, validating AIDET, rounding with staff, and maintaining staffing levels at designated sites. The Patient Services Supervisor will validate staff competencies, provide excellent customer service, maintain and validate efficient patient access to medical services through scheduling, check-in and patient requests. The Patient Services Supervisor will provide direct coverage and assist patients as backup support including supporting patients through resolution processes.

You will be hired and assigned to a primary location but may be scheduled at times to cover in Wenatchee, East Wenatchee or Chelan.

Essential Functions

Ability to perform consistently all duties of Patient Services job. Complete understanding of Full Registration, Uniform Data System, Sliding Fee Discount, and Insurance eligibility Daily Operations Tasks Recruits, hires, and orients new staff. Schedule staff ensuring appropriate coverage. Completes daily coaching and annual evaluations. Implements corrective action as needed. Supervision and Mentoring Provides direct supervision to staff as assigned. Establish mentoring relationships with staff members to facilitate understanding barriers, needed changes, challenges, and solutions that will improve patient care, staff ability, or productivity. Actively promoting open communication and collaborative work environment to help other departments accomplish goals. Demonstrates leadership skills through role modeling, mentoring, problem solving, and developing team synergy. Staff scheduling including time off, family leave, and urgent staffing coverage Leads regular staff/department meetings to share important information and training. Validation of Policies and Procedures Assist staff in learning established policies and procedures. Validate staff observance of policies and procedures. Assists as assigned to provide feedback and guidance on Policies and Procedures updates and changes. Staff Development, Validation and Evaluation Responsible for staff development, validating staff competencies and evaluating staff at the 90 day and yearly evaluations cycles. Facilitate completion of staff orientation, skills checklist, and reports progress as needed to manage staff. Responsible for implementing and monitoring quarterly and yearly goals for staff Process Improvement Actively initiates process improvement efforts to develop and evaluate systems, promoting culture of quality, accountability, optimal patient flow, and optimal staff workflow for high-quality patient care. Expert in registration policies, procedures and EHR processes for front end. Managing patient complaints and ensuring resolution Intercedes with family and patients to resolve concerns related to the delivery of health care services. Assists with investigation of facts related to patient complaints and incident reports. Creates and maintains escalation and resolution processes for staff. Data and Compliance Assists in reviewing and gathering data to confirm department compliance in regulatory agencies. Run weekly/monthly reports on Scorecard Metrics and sending out to the team. Review metrics and the team member standings 1:1 with direct team. Run weekly/monthly reports on Scorecard Metrics.

Patient Services Wenatchee & East Wenatchee

Expected to cover assigned shifts between 7:30am-7:00pm, Monday-Friday and rotating Holidays and Saturdays, 8:30am-4:00pm. Schedules will be posted ahead of time for planning purposes.

Patient Services Chelan

Expected to cover assigned shifts between 6:45am-5:00pm, Monday-Friday. Schedules will be posted ahead of time for planning purposes.

Essential Duties & Responsibilities

Performs other duties and tasks as assigned by supervisor Start shift on time and meet attendance standards per the FTE assigned in HRIS system. Follow safety policies and maintain a clean, safe work environment. Demonstrate sound work ethics, flexibility, and cultural sensitivity Uphold CVCH's mission and core values in all interactions. Comply with CVCH policies, Joint Commission standards, and HIPPA regulations.

Non-Essential Functions

These are tasks that are included in the role but are not critical. They may be reassigned or modified without fundamentally changing the job. Run ad hoc reports as requested. Participate in internal committees or special projects. Contribute to internal communications or newsletters.

Qualifications

Education

Associates degree required but may substitute experience for education. High school diploma or equivalent. Certificate/Licensure: N/A

Experience

Two (2) years patient or customer service experience required. Reception or customer-oriented supervision or leadership experience preferred.

Language Skills

English fluency required English and Spanish preferred

Skills & Competencies needed

Collaborates with medical and administrative staff.

Work Environment & Physical Demands

Typical office environment. Sit, stand, walk, frequently. Occasionally lift up to 20 pounds. Kneel or crouch minimally. Visual acuity for close and distance work.

Exposure to Hazards

Moderate noise. Standard administrative working conditions.

Blood/Fluid Exposure Risk

Category III - Tasks involve no greater exposure to blood, body fluids, or tissues than would be encountered by a visitor.

Age-Specific Competency

Not applicable - position does not involve patient care.

Telecommuting

Position NOT eligible for Telecommuting

Equal Opportunity Statement

CVCH is an equal opportunity employer and embraces diversity in the workplace. We are committed to providing a respectful, inclusive, and supportive environment for all employees.

Benefits

Coverage below based on a 1.0 FTE; Medical, Dental, Paid Leave, Holidays are prorated based on FTE

Benefit

Coverage

Effective

Medical

Premera (Self Insured)
Preferred Provider
Employee covered - $70.00 per month
Dependents covered - please refer to the benefits Guide 2026 for rates
First of the month following the first date of employment.

Dental

Washington Dental
Employee covered - 100%
Dependents covered - 50%
First of the month following the first date of employment.

Paid Leave

120 hours - Year 1
136 hours - Year 2
Each year after that employee will accrue 8 hours of PTO each year, on their anniversary date, until they reach a maximum of 208 hours at 10+ years.
Paid Leave may be used immediately for sick leave and after 3 months employment for vacation. Maximum accrual cap of 320 hours; hours in excess of 320 hours will automatically transfer into the employees EIB.
Extended Illness Bank (EIB)
Allows for maximum accrual of 200 hours
PTO hours in excess of 320 will transfer into EIB. Employees are eligible to use EIB hours after at least 3 consecutive scheduled working days of PTO (max 24 hours) which have been used for a personal illness and/or a qualifying event under FMLA or the WA Family Care Act.

Holidays

New Year's Day
Memorial Day
4th of July
Labor Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
3 Diversity Days

Holidays are calculated as 8-hour days if full time, 1.0 FTE, and paid based on the calendar year (January 1 through December 31). Holiday hours will be added to the employee's timecard automatically. If an employee is part-time, as documented in our HR/Payroll system, Holiday hours will be pro-rated. If an employee starts after the calendar year has begun, holiday hours will be prorated based on remaining holidays in the calendar year and diversity days will be prorated as outlined below:

Jan 1- April 30: 3 diversity days (24 hours if 1.0 FTE)
May 1 - August 31: 2 diversity days (16 hours if 1.0 FTE)
Sept 1 - Dec 31: 1 diversity day (8 hours if 1.0 FTE)

Please refer to the Paid Leave policy for additional details.

403(b) Retirement Plan