Patient Services Specialist Team Lead

American Vision Partners; Sun City (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical and dental insurance

Eye care discounts

Child care assistance

Pet insurance

401(k)

Paid holidays

PTO

Sick Time

Opportunities for growth

Job summary

A leading eye care organization is seeking a Patient Services Specialist Team Lead to assist the Clinic Manager in supervising front office operations, enhancing patient care quality. The ideal candidate must have a high school diploma, necessary certifications, and a commitment to delivering high-quality patient services. Responsibilities include staff management, appointment scheduling, and ensuring a seamless patient experience. Benefits include medical and dental coverage, eye care discounts, and opportunities for professional growth.

Qualifications

• High School Diploma or GED is mandatory.
• Current certification as Certified Patient Service Specialist is required.
• Must have working knowledge of scheduling and insurance authorization.
• Detail-oriented, reliable and multi-tasking in a fast-paced setting.
• Strong verbal and written communication skills.
• Ability to work independently and provide quality patient care.
• Flexible Monday-Friday schedule.

Responsibilities

• Assist in supervision of front office staff and medical records.
• Maintain front office and back-office staff schedules.
• Perform patient check-in/out and appointment scheduling.
• Handle phones, appointment reminders, and provider scheduling preferences.
• Monitor doctor schedules and advise Clinic Manager on changes.
• Train front office and back-office staff.
• Monitor workflow to identify delays and expedite processes.
• Complete End of Day Checklist and monitor open tasks.
• Oversee scanning of documents in EHR and manage referrals and authorizations.
• Post daily charges and patient payments; maintain PHI logs.
• Follow outpatient policies; assist patients with billing questions.
• Greet patients courteously; promote a team-oriented environment.
• Maintain confidentiality of HR-related issues and participate in ongoing training.

Skills

Detail-oriented

Excellent communication skills

Ability to multi-task

Knowledge of scheduling

Customer service standards

Education

High School Diploma or GED

Certification as Certified Patient Service Specialist

Job description

At American Vision Partners (AVP), we partner with the most respected ophthalmology practices in the country and integrate best-in-class management systems, operational infrastructure, and advanced technology to provide the highest quality patient care possible. Our practices include Barnet Dulaney Perkins Eye Center, Southwestern Eye Center, Retinal Consultants of Arizona, M&M Eye Institute, Abrams Eye Institute, Southwest Eye Institute, Aiello Eye Institute, Moretsky Cassidy Vision Correction, Wellish Vision Institute, West Texas Eye Associates and Vantage Eye Center. We are focused on building the nation’s largest and most comprehensive eye care practices and currently operate more than 100 eye care centers in Arizona, New Mexico, Nevada, California and Texas – including 25 ambulatory surgical centers.

At AVP we value teamwork, providing exceptional experiences, continuous improvement, financial strength, and hard work. We are committed to providing best-in-class patient care, pioneering research and technology, and most importantly, rewarding and recognizing our employees!

Overview

As the Patient Services Specialist Team Lead, you'll assist the Clinic Manager in the supervision of front office staff, medical records, appointment scheduling, patient check-in/out, and ensuring quality of patient care.

Responsibilities

• In conjunction with the Clinic Manager: interviews, hires, supervises, counsels, appraises, and recommends salary increases for front office and back-office staff.
• Assists with scheduling staff assignments and oversees efficient patient flow.
• Assists with maintaining front office and back-office staff schedules by monitoring that lunches are taken on time and overall time management is observed to avoid OT.
• Performs all duties within the front office: check-in, check-out, appointment scheduling, benefit verification and medical records preparation.
• Answers phones and makes appointments following company screening protocol and provider(s) scheduling preference.
• Reviews the doctor’s schedule on a weekly basis and makes recommendations to Clinic Manager when changes are necessary.
• Assists with training front office and back-office staff members.
• Monitors the flow for potential delays, notifies appropriate staff when necessary, and assists with identifying opportunities to expedite the process.
• Assists with completing all tasks on End of Day Checklist.
• Assists with monitoring open tasks for front office and back-office staff members.
• Monitors and assists with scanning loose paperwork and outside documentation is in EHR prior to date of service.
• Monitors, obtains and documents referrals and prior authorizations.
• Posts daily charges and payments for clinic.
• Adheres to the medical record policy and procedure ensuring all requests are entered in PHI log.
• Understands and adheres to Out-patient Treatment Center policies.
• Has basic understanding of financial history and is able to help patient with billing questions.
• Greets patients in a courteous manner.
• Encourages a team-oriented environment.
• Maintains confidentiality regarding human resource related issues.
• Meets with Clinic Manager on a regular basis to review/discuss daily operational needs.
• Participates in on-going training and continuing education.
• Knows, understands and follows the professional, teamwork, and customer service standards.
• Maintains continuing education requirements for Certified Patient Service Specialist.
• Performs any and all duties as reasonably assigned.

Qualifications

• High School Diploma or GED required
• Current certification as Certified Patient Service Specialist
• Working knowledge of scheduling and insurance authorization
• Detailed oriented, reliable and able to multi-task in a fast-paced, high-volume work environment
• Excellent verbal and written communication skills
• Ability to work independently
• Dedication to high quality patient care
• Flexible schedule working Monday-Friday

Benefits & Perks

Your health, happiness and your future matters! At AVP, we offer everything from medical and dental insurance, significant eye care discounts, child care assistance, pet insurance, continuing education funds, 401(k), paid holidays, PTO, Sick Time, opportunity for growth, and much more!