Patient Services Representative, The Freeman Center, Full Time, First Shift

UC Health; Cincinnati (OH); On-site; USD 32,000 - 42,000; Full time

Job summary

UC Health is seeking a Patient Services Representative in Cincinnati, OH. The role is the main contact for patients, handling inquiries, guiding them through registration, pre-authorization, and insurance processes with an emphasis on compassionate service.

The candidate will coordinate scheduling, support registration data collection, and assist with clinical coordination while upholding HIPAA standards across interactions.

Qualifications

• High School Diploma or GED required.
• Associate's Degree preferred.
• 0–6 months of related experience required.
• 1–2 years of related experience preferred.

Responsibilities

• Engage with patients and families, ensuring clear, compassionate communication.
• Explain treatments and involve guardians in care planning.
• Identify patient needs and coordinate with care teams.
• Maintain HIPAA compliance and protect patient information.
• Assist with scheduling, registration, and insurance verification.
• Place reminder calls and support clinical coordination.

Skills

Communication skills

Customer service

HIPAA knowledge

Scheduling

Patient interaction

Education

High School Diploma or GED

Associate's Degree

Tools

MyChart enrollment

Job description

Job Description

The patient services representative will serve as the main point of contact for all patients. This position will interact with all patients as they enter, leave, or request assistance within any of our facilities. The patient services representative will exemplify customer service while ensuring each patient interaction is handled with care.

Location

Cincinnati, OH, United States

Qualifications

Minimum Required: High School Diploma or GED.

Preferred: Associate's Degree.

Minimum Required: 0 - 6 Months equivalent experience.

Preferred: 1 - 2 Years equivalent experience.

Responsibilities

Engages in population appropriate communication. Has knowledge of growth and development milestones and tasks. Gives clear instructions to patients/family regarding treatment. Involves family/guardian in the assessment, initial treatment and continuing care of the patient. Identifies any physical limitations of the patient and deploys intervention when necessary. Recognizes and responds appropriately to patients/families with behavioral health problems. Interprets population related data and plans care appropriately. Identifies and responds appropriately to different needs resulting from, unique psychological needs or those associated with religious / cultural norms. Performs treatments, administers medication or operates equipment safely. Recognizes and responds to signs/symptoms of abuse or neglect.

Front Office Flow

• Warmly greet patients with eye contact and a smile as they enter and leave the clinic.
• Answer any questions patient may have.
• Coordinate day of patient scheduling changes or adjustments.
• Assist patients in locating their destinations.
• Contact internal or external transportation services for patients if needed.
• Round lobby to ensure all patients are being taken assisted.
• Answer telephone and direct calls to appropriate areas.
• Adhere to all HIPAA policies and guidelines.
• Conduct end of day visit reconciliation.

Pre-Registration Process

• Initiate online verification and/or make phone contact with external groups to verify patient's benefits to certify/recertify all procedural services for patient.
• Ensure proper authorization is obtained for all scheduled and non-scheduled high dollar outpatient procedures and follow up on any missing data or account problems.
• Perform pre-authorizations and pre-certifications when needed.

Registration Process

• Collect data on all new patients and attempt to obtain demographic information on patient.
• Verifies complete and accurate patient information in registration.
• Provide knowledge of and assistance with MyChart enrollment for patients.
• Collect co-payments Follow standard consenting workflow.

Insurance Coordination

• Coordinate updating insurance changes or adding new insurance information into the appropriate registration fields for visits or diagnostic procedures.
• Complete Medicare Secondary Payer questionnaires for all appropriate patients.
• Ensure completeness for insurance billing and compliance.
• Collect insurance information as indicated in the Pre- Registration Minimum Data Set.

Clinical Coordination

• Assist with referral and work questions.
• Assist with pre-visit planning and preparation.
• Help with scheduling and medical record management.
• Place reminder calls to patients as needed.

About UC Health

UC Health is an integrated academic health system serving Greater Cincinnati and Northern Kentucky. In partnership with the University of Cincinnati, UC Health combines clinical expertise and compassion with research and teaching—a combination that provides patients with options for even the most complex situations. Members of UC Health include: UC Medical Center, West Chester Hospital, University of Cincinnati Physicians and UC Health Ambulatory Services (with more than 900 board-certified clinicians and surgeons), Lindner Center of HOPE and several specialized institutes including: UC Gardner Neuroscience Institute and the University of Cincinnati Cancer Center. Many UC Health locations have received national recognition for outstanding quality and patient satisfaction. Learn more at uchealth.com.

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world‑class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is an EEO employer.