Patient Services Representative - Cosmetic Concierge - Chico, CA

PhyNet Dermatology LLC; Chico (CA); On-site; USD 25,000 - 29,000; Full time

Job summary

PhyNet Dermatology LLC in California seeks a diligent Patient Services Representative - Cosmetic Concierge to manage patient registration, appointment scheduling, and call coordination across multiple practices.

You will deliver a friendly, efficient patient experience, assist with forms, handle billing processes, and ensure accurate charting and records while maintaining a clean lobby and timely service.

Qualifications

• High school diploma or equivalent is required.
• 0-1 years of customer service experience preferred.
• Proficient in collecting patient payments at time of service.
• Able to navigate multiple computer systems simultaneously.
• Knowledge of cosmetic procedures and products beneficial.

Responsibilities

• Greet patients and register them; schedule appointments with strong customer service.
• Triage and route clinical calls to appropriate departments.
• Assist patients with forms and paperwork for accuracy and completeness.
• Maintain a clean, welcoming lobby and work area.
• Identify and escalate patient concerns to the appropriate team.
• Understand billing processes and medical services for accurate documentation.
• Enter referral information and keep patient charts up-to-date.
• Demonstrate reliable attendance and punctuality.
• Perform other duties as assigned by supervisor.

Skills

Patient engagement

Call coordination

Documentation

Environment management

Customer service

Billing knowledge

Record management

Punctuality

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

EMR systems

Job description

Position Summary

We are seeking a professional and detail-oriented Patient Services Representative - Cosmetic Concierge to join our healthcare team. In this vital role, you will ensure seamless patient care by managing registration, appointment scheduling, and clinical call coordination across multiple practices and facilities. Your contributions will directly impact operational efficiency and the delivery of exceptional patient experience, supporting the overall success of our healthcare services.

We are seeking a professional and detail-oriented Patient Services Representative - Cosmetic Concierge to join our healthcare team. In this vital role, you will ensure seamless patient care by managing registration, appointment scheduling, and clinical call coordination across multiple practices and facilities. Your contributions will directly impact operational efficiency and the delivery of exceptional patient experience, supporting the overall success of our healthcare services.

Pay and Hours

Pay range is $18-$21 hourly. Hours are Monday - Friday, 8 hour days.

Essential Functions

• Patient Engagement: Greet patients warmly and professionally upon arrival. Manage patient registration and appointment scheduling with the highest level of customer service, ensuring a welcoming and efficient experience.
• Clinical Call Coordination: Accurately triage and route clinical calls to the appropriate departments or personnel, ensuring timely and precise resolution of patient inquiries.
• Documentation Assistance: Support patients in completing required forms and paperwork, providing clear guidance to ensure accuracy and completeness.
• Environment Management: Maintain a clean, organized, and inviting work area and lobby to ensure a positive first impression for patients and visitors.
• Issue Escalation: Identify and elevate patient concerns to the appropriate team members or departments to maintain service excellence and satisfaction.
• Productivity and Compliance: Meet or exceed departmental productivity benchmarks while maintaining a thorough understanding of billing processes and the medical services offered by practitioners.
• Referral and Record Management: Accurately enter referral information, manage patient records, and ensure that all medical charts are up-to-date and readily accessible.
• Reliability: Demonstrate consistent attendance and punctuality to support uninterrupted patient care and team collaboration.
• Additional Duties: Perform other tasks as assigned by the supervisor to enhance the efficiency and effectiveness of healthcare operations.

Knowledge, Skills, & Abilities

• High school diploma or equivalent.
• 0-1 years of customer service experience, preferably in a call center, healthcare, or retail environment.
• Proficient in collecting patient payments at the time of service.
• Skilled in navigating multiple computer systems simultaneously.
• Competent in Microsoft Office applications.
• Knowledge of cosmetic procedures and products.

This role requires a proactive, dependable, and detail-oriented individual with the ability to manage multiple tasks in a dynamic healthcare environment. The ideal candidate demonstrates a strong commitment to patient care and operational excellence.

Physical and Mental Demands

The physical and mental demands described below are representative of those required to perform this job successfully. Reasonable accommodations may be made for individuals with disabilities:

• Physical Requirements:
  • Occasionally required to stand, walk, and sit for extended periods.
  • Use hands to handle objects, tools, or controls; reach with hands and arms.
  • Occasionally required to climb stairs, balance, stoop, kneel, bend, crouch, or crawl.
  • Occasionally lift, push, pull, or move up to 20 pounds.
• Vision Requirements:
  • Close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Note

This job description is intended to provide a general overview of the role. Additional responsibilities may be assigned, or duties modified by the department supervisor based on operational needs.