Patient Services Representative

Clinic; Lewisburg (WV); On-site; USD 21,000 - 28,000; Full time

Job summary

WVSOM Health in Lewisburg, WV is seeking a Patient Services Representative to be the first point of contact for patients, greet and check-in, verify demographics, collect copays, and support appointment scheduling.

The role emphasizes courteous customer service, accurate data entry in the EHR, HIPAA compliance, teamwork with clinical staff, and flexibility to assist across departments. Previous medical office experience preferred.

Qualifications

• High school diploma or equivalent required.
• Excellent verbal and written communications skills.
• Ability to work collaboratively with administrative and clinical team members.
• Strong organizational and multi-tasking abilities.
• Attention to detail and accuracy.
• Problem-solving skills with critical thinking to adjust schedules as needed.
• Effective time management and prioritization skills.
• Strong patient care and customer service orientation.
• Ability to work independently and as part of a team.
• Flexibility to adapt to change.
• Self-motivation with minimal supervision required.
• Good judgement, positive attitude, and resourcefulness.
• Active listening skills with the ability to interpret patient needs.
• Strict adherence to patient confidentiality and HIPAA regulations.
• Knowledge of medical terminology and insurance policies.

Responsibilities

• Greet and direct patients and visitors promptly, courteously, and professionally.
• Verify and update patient demographic and insurance information at each visit.
• Collect patient copayments and outstanding balances.
• Verify that all patients have signed and completed consent forms prior to treatment.
• Schedule and reschedule patient appointments according to guidelines.
• Manage and update patient waitlists and call lists.
• Contact patients to confirm appointments and service-related issues.
• Assist patients with paperwork, such as work and school excuses.
• Assist staff with information needed to complete medical documents and verify accuracy in the EHR.
• Manage initial patient complaints and feedback professionally.
• Relay communications including portal messages and result notes.
• Work with patients, providers, and teams to improve efficiency.
• Scan medical documents and assist with patient record management.
• Screen and route patient calls to other departments.
• Assist other staff as needed.
• Print patient care instructions and review after-visit summaries and orders.
• Print radiology orders and direct patients to radiology.
• Travel to other locations may be required.
• Perform other duties as assigned.
• Demonstrate honesty, discretion, confidentiality, and professionalism.
• Report patient safety concerns promptly.
• Maintain a clutter-free work environment.
• Be a role model of professional behavior.
• Assist with quality programs such as PQRS and PCMH.

Skills

Excellent verbal and written comms

Attention to detail

Strong organizational and multi-task

Self-motivation

Independent and team work

HIPAA compliance

Medical terminology knowledge

Insurance policy knowledge

Problem-solving

Education

High school diploma or equivalent

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Hourly Lewisburg, WV, US

4 days ago Requisition ID: 1211

WVSOM Health is seeking aPatient Services Representative.

Position Purpose:

The Patient Services Representative (PSR) serves as the first point of contact for patients when they call or enter the clinic. The PSR’s primary goal is to facilitate and enhance patient access to appointments and other services. Responsibilities include greeting and checking-in patients, verifying and updating patient information, collecting payments, obtaining consent to treat, assisting with paperwork, scheduling appointments, and performing other administrative and customer service tasks. Additionally, the PSR interacts with patients, vendors, insurance companies, and medical facilities, providing outstanding customer service.

Position Qualifications:

• High school diploma or equivalent required.
• Excellent verbal and written communications skills.
• Ability to work collaboratively with administrative and clinical team members.
• Strong organizational and multi-tasking abilities.
• Attention to detail and accuracy.
• Problem-solving skills with critical thinking ability to adjust schedules as needed.
• Effective time management and prioritization skills.
• Strong patient care and customer service orientation, with a demonstrated ability to be caring and patient.
• Ability to work independently and as part of a team.
• Flexibility to adapt to change.
• Self-motivation with minimal supervision required.
• Good judgement, positive attitude, and resourcefulness.
• Active listening skills with the ability to interpret patient needs.
• Strict adherence to patient confidentiality and all HIPAA regulations.
• Knowledge of medical terminology and insurance policies.

Experience:

• One year of administrative or customer service experience required.
• Previous experience as a receptionist in a medical practice or hospital preferred.
• Experience with Athena EHR/PM software preferred.
• Experience in a Rural Health Clinic or Federally Qualified Health Center (FQHC) preferred.

Reports to: Patient Services Supervisor

FLSA Status: Non-Exempt

Job Requirements:

• Greet and direct patients and visitors promptly, courteously, and professionally.
• Verify and update patient demographic and insurance information at each visit.
• Collect patient copayments and outstanding balances.
• Verify that all patients have signed and completed the necessary consent forms prior to receiving treatment, ensuring compliance with legal and organizational requirements.
• Schedule and reschedule patient appointments using knowledge of medical terminology and according to the clinic’s and providers’ scheduling guidelines.
• Manage and update patient waitlists and call lists.
• Contact patients to make and confirm appointments and other service-related issues helping reduce cancellation and no-show rates.
• Assist patients with paperwork, such as work and school excuses.
• Assist medical staff with information needed to complete medical documents including verification of accuracy of all patient information contained within the EHR.
• Manage initial patient complaints and feedback in a professional manner.
• Manage and relay written, verbal, and electronic communications including but not limited to patient cases, portal messages, and result notes.
• Works collaboratively with patients, providers, and healthcare teams to improve efficiency.
• Scan medical documents and assist with patient record management.
• Screen and route patient calls to other departments efficiently.
• Assist other members of the medical team as needed.
• Print all patient care instructions and review the after-visit summary, highlighting any upcoming appointments within the facility and reviewing the orders placed during the appointment.
• Print out radiology orders and direct patients to the radiology department as appropriate.
• Other duties may be assigned to meet clinic needs, such as calling and relaying messages to patients that do not require any medical decision making.
• Demonstrate honesty, discretion, confidentiality, and professionalism in all interactions.
• Report patient safety concerns and hazardous conditions in a timely and appropriate manner.
• Maintain a work environment free from clutter that does not obstruct patient views or movement.
• Serves as a role model of professional behavior.
• Assist with quality programs, such as Physician Quality Reporting System (PQRS), Patient Centered Medical Home (PCMH), and other care coordination efforts as it relates to the above description of duties.
• May be required to travel to other work locations to provide coverage.
• Performs other duties as assigned.

All employeesare required to adhere to WVSOM Health’s high standards of customer service excellence.

Disclaimer:

Job descriptions are not intended and do not create employment contracts. WVSOM Health maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law. All job descriptions have been reviewed in an attempt to illustrate the jobs functions and basic duties, in addition to ‘peripheral tasks’ or that could generally be considered ‘other duties as assigned.’ In no instance, however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, experiences, qualifications, knowledge, skills and abilities have been determined to illustrate the minimal standards required to successfully perform the position.

About Us:

WVSOM Health is a Rural Health Clinic accredited by the NCQA as a Patient-Centered Medical Home - Level 3. WVSOM Health, located in historic Lewisburg, WV, offers Quality Healthcare...Close to Home.

We are located on the campus of the West Virginia School of Osteopathic Medicine (WVSOM). As a comprehensive not-for-profit health care organization, we are committed to providing quality primary health care to the residents of the greater Greenbrier Valley and surrounding areas. In addition to serving the local communities, WVSOM Health serves as a primary clinical training site for WVSOM students, interns, and residents. We offer a wide range of primary care services, including medical acupuncture, diabetic education, acute care, family medicine, psychology, internal medicine, osteopathic manipulative medicine, pediatric medicine, proctology, mental health, and radiology.

Employment at WVSOM Health is contingent upon the timely and successful completion of a post-offer drug screen, U.S. Citizenship and Immigration Service’s I-9 form, and background investigation including but not limited to whether you have been sanctioned or excluded from participating in any Medicare, Medicaid, or other government-funded programs.

WVSOM Health is an Equal Opportunity Employer.