Patient Services Representative

Signature Health Inc; Lakewood (CO); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k match

HealthJoy

PTO

Federal Loan Forgiveness

Professional Development

Job summary

Signature Health is seeking a Patient Services Representative to deliver exceptional front-desk support in our Colorado offices. You will greet patients, verify insurance, schedule appointments, collect copays and keep the EHR up to date.

As part of the Patient Services team, you will use Epic to manage registrations, verify coverage, and support a smooth patient experience while adhering to HIPAA and office procedures. This is a full-time role with opportunity for growth.

Qualifications

• High School Diploma or equivalent required.
• 1 year of office or customer service experience required.
• Medical office experience preferred, behavioral health exposure a plus.

Responsibilities

• Greet patients and families and answer phone calls with a friendly, professional manner.
• Ensure accurate patient registration, insurance data, and EHR updates.
• Schedule appointments, manage provider availability, and collect copayments.
• Verify insurance coverages and assist with financial assistance when needed.
• Maintain confidentiality in line with HIPAA.

Skills

Customer service

Office administration

HIPAA compliance

Education

High School Diploma or equivalent

Tools

Epic EHR

Microsoft Office

Job description

Description

At Signature Health, our purpose is to provide integrated healthcare for our community specializing in patients with mental illness and/or addiction because we want people to realize their highest potential. If you align with our core values, putting people first, striving for excellence in the work you do each day and have a can-do mindset, then Signature Health is the best place for the next step in your rewarding career. As a full-time employee, you will have access to the following employer/employee paid benefits:

• Medical, Dental, Vision, 401k match, HealthJoy - a no cost medical and mental health online resource available Day 1, and much more
• Robust earned paid time off program (PTO)
• Federal Loan Forgiveness Program (available on eligible roles)
• Professional Development Support

SCOPE OF ROLE

Reporting to the Manager, Patient Services, the Patient Services Representative will provide excellent patient support by insuring the thorough completion of patient registration, maintaining the accuracy of patient information and insurance coverages in the EHR and through proficient scheduling. The Patient Service Representative will ensure a consistently excellent patient experience when answering phone calls, greeting patients and their families, checking in patients for their appointments and assisting patients with scheduling.

HOW YOU’LL SUCCEED

• Demonstrate a friendly, courteous and welcoming first impression to patients and their families.
• Ensure all patient registration items, required data and documents are consistently and accurately captured and updated as needed in the EHR.
• Demonstrate the ability to accurately schedule all of SH's available services while ensuring provider/clinician schedules are effectively managed.
• Consistently address and collect copayments and other amounts owed, ensuring patients are aware of their financial responsibility and referring them for financial assistance when needed.
• Consistently demonstrate dependability, patience, kind and professional communication, and willingness to assist colleagues.
• Demonstrate reliability and punctuality by ensuring excellent attendance with minimal unplanned time off/call-offs and scheduling planned time off as needed.
• Ensure all patient insurance and coverages have been properly verified and are accurately reflected in the EHR.
• Provide administrative support to the office including scanning, faxing and mailing.
• Demonstrate efficiency through multi-tasking and organization to ensure all daily tasks are consistently completed.
• Demonstrate proficiency in Epic, our EHR, and other platforms necessary to complete assigned tasks.
• Protect patient confidentiality and right to privacy by adhering to HIPAA regulations at all times.
• Other duties as assigned.

Requirements

KNOWLEDGE & EXPERIENCE

• High School Diploma or equivalent required.
• 1 year office, customer service, or related experience required. Medical office experience preferred.
• Previous experience in a primary care of behavioral health setting preferred.
• Knowledge of insurance, specifically Medicare, Medicare Advantage, and Medicaid preferred.
• Experience working with an EHR system required; EPIC experience preferred.
• Demonstrated proficiency with Microsoft Office, Word, and Excel.

WORKING CONDITIONS

• Work is normally performed in a typical interior/office/clinical work environment.
• While hours of operation are generally standard, flexibility to work evenings and extended hours may be required.
• Requires periods of sitting, standing, telephone, and computer work.
• Hearing: adequate to hear clients or patients in person, over the telephone or through telehealth technology.
• Speaking: adequate to speak to clients or patients in person, over the telephone or through telehealth technology.
• Vision: Visual acuity adequate to perform job duties, including reading information from printed sources and computer screens.
• Physical effort required: occasional lifting and carrying items weighing up to 15 pounds, unassisted.
• Possible exposure to blood borne pathogens while performing job duties.
• Frequent bending, reaching, and repetitive hand movements, standing, walking, squatting and sitting, with some lifting, pushing and pulling exerted regularly throughout a regular workday.
• Sufficient dexterity to operate a PC and other office equipment.

This Success Profile is not an exhaustive list of all functions or requirements that you may be required to perform; you may be required to perform other job-related assignments as requested by your supervisor or the company. You must be able to perform the essential functions of the position satisfactorily; however, if requested, reasonable accommodations may be made to enable you to perform the essential functions of this job, absent undue hardship. Signature Health may revise this Success Profile at any time, with or without advanced notice.

All employees of Signature Health are required to comply with the Signature Health Annual Influenza Vaccination Policy. This policy requires employees to obtain an annual flu vaccination. A medical and/or religious exemption may be submitted for review by the Signature Health Review Committee. Exemption requests are not guaranteed to be approved. Signature Health is a drug‑free workplace. After receiving a conditional job offer, all applicants must successfully pass a pre‑employment drug screen.