Patient Services Coordinator Lead-Cancer Center

UVA Community Health; Culpeper (VA); On-site; USD 35,000 - 53,000; Full time

Job summary

UVA Community Health is seeking a Patient Services Coordinator Lead to oversee the front office, schedule patients for outpatient clinics, and verify eligibility. You will train staff, manage daily operations, and liaise with revenue cycle to ensure timely billing and appropriate collections.

Strong customer service and insurance knowledge are essential. The role requires leadership experience and proficiency with Windows and Microsoft Office, with day shift coverage in a non-exempt, full-time

Qualifications

• High School Diploma or GED required.
• Associate’s Degree or equivalent preferred.
• Minimum of 2 years of related experience (admitting, business office, scheduling) required.
• Previous leadership experience preferred.
• Knowledge of basic medical terminology.
• Ability to communicate both verbally and in writing and provide excellent customer service.
• Insurance knowledge and ability to read insurance cards and benefit details.
• Proficiency in Windows and Microsoft Office preferred.

Responsibilities

• Schedules and registers patients for the outpatient clinic.
• Verifies eligibility and ensures pre-authorizations, referrals, and pre-certifications are obtained.
• Trains new Patient Service Coordinator team members.
• Manages daily front office operations and throughput; improves front office processes.
• Serves as liaison with revenue cycle staff and clinic leadership.
• Leads staff meetings and ensures coverage for front office.

Skills

Medical terminology

Verbal and written communication

Customer service

Insurance knowledge

Education

High School Diploma or GED

Associate’s Degree or equivalent

Tools

Windows

Microsoft Office

Job description

Job Description

Job Code: PF1240

Full Time Days

About Us We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world‑class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients i n the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.

Job DescriptionPatient Services Coord LeadJob Code: PF1240Full Time DaysAbout Us We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world‑class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients i n the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home.
As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people’s lives every day.
JOB TYPEClassification: Non Exempt Supervises Positions:JOB SUMMARY The following is a summary of the major essential functions of the job. The team member may perform other duties, both major and minor, that are not mentioned below; and specific functions may change from time to time:Schedules and registrars patients for the outpatient clinic. Verifies eligibility for patients and ensures all pre‑authorizations, referrals, and pre‑certifications are obtained as necessary Trains new Patient Service Coordinator team members Responsible for daily operations of the front office, quality and outcomes of front office processes and responsibilities, along with leading front office throughput.Serves as a liaison with revenue cycle staff Ensures timely billing and appropriate collections of co‑pays, etc. Leads any staff meetings/huddles for front office staff, owns schedule and ensuring coverage for front office as appropriate, and serves as a liaison with supervisor or clinic leader for any front office issues.Perform other job‑related duties as directed by the Supervisor or clinic leader.
QUALIFICATIONSEducation: High School Diploma or GED required. Associate’s Degree or equivalent combination of education and experience preferred.
Experience: Minimum of 2 years of related experience (admitting, business office, scheduling) required. Previous leadership experience preferred. Refer to the Life Support Training Policy for additional details.
Licensure: None
Additional Skills/Requirements Required: Knowledge of basic medical terminology. Ability to communicate both verbally and in writing and possess a high degree of excellent customer service skills. Background of insurance knowledge is required for certain tasks assigned. Ability to comprehend insurance cards and benefit details. Ability to deal directly with the public in a professional and empathetic manner.
Additional Skills/Requirements Preferred: Proficiency in Windows and Microsoft Office preferred.
Competencies:

• Communications: Communicates effectively with all levels of clinic staff and visitors.
• Greets and assists visitors to the department.
• Answers all incoming telephone calls and provides accurate information as needed.
• Attends assigned meetings and contributes positively to serve as communication ambassadors for the organization.
• Teamwork:Works within a team to achieve patient and team goals.
• Shares and initiates regular and professional communication with co‑workers.
• Facilitates and participates in regular staff meetings.
• Demonstrates a willingness to adjust activities to accommodate the needs of team members/internal customers.
• Resolves conflicts independently, as appropriate.
• Accepts responsibility for actions and acts positively upon feedback from others.

The incumbent may be asked to perform additional duties as assigned.
PHYSICAL DEMANDSPhysical Demand Code: Medium to Heavy Physical Demand: The job requires constant standing, frequently walking, and bending/stooping. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Community Health.
Other

• May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
• On call responsibilities as directed: No
• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes

The base compensation range for this role is $17.00 - $25.26 hourly.
Individual compensation will be determined by the selected candidate’s qualifications, previous work experience, and/or education. Please note that the pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.