Patient Services Coordinator Lead

UVA Community Health; Gainesville (VA); On-site; USD 23,419 - 34,440; Full time

Job summary

UVA Community Health is seeking a Patient Services Coordinator Lead to oversee front office operations in the outpatient clinic, schedule and register patients, and verify eligibility with pre-authorizations as needed.

The role also includes training new staff, coordinating with revenue cycle, ensuring timely billing and co-pay collections, and leading front office meetings to keep patient flow smooth and efficient.

Qualifications

• High School Diploma or GED required; associate degree preferred.
• Minimum of 2 years of related experience (admitting, business office, scheduling) required.
• Leadership experience preferred.
• Knowledge of medical terminology and insurance procedures.
• Ability to communicate effectively, customer service oriented.
• Proficiency in Windows and Microsoft Office preferred.

Responsibilities

• Schedules and registers patients for the outpatient clinic.
• Verifies eligibility and ensures all pre-authorizations, referrals, and pre-certifications are obtained as necessary.
• Trains new Patient Service Coordinator team members.
• Responsible for daily operations of the front office, quality and outcomes of front office processes and responsibilities, along with leading front office throughput.
• Serves as a liaison with revenue cycle staff.
• Ensures timely billing and appropriate collections of co-pays, etc.
• Leads any staff meetings/huddles for front office staff, owns schedule and ensuring coverage for front office as appropriate, and serves as a liaison with supervisor or clinic leader for any front office issues.
• Perform other job-related duties as directed by the Supervisor or clinic leader.

Skills

Medical terminology

Customer service

Communication

Insurance knowledge

Microsoft Office

Windows proficiency

Education

High school diploma or GED

Associate degree preferred

Job description

Patient Services Coordinator Lead

Job Code: PF1240

About Us

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world‑class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home. As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people’s lives every day.

Job Type

Classification: Non Exempt

Supervises Positions

— (not specified)

Job Summary

The following is a summary of the major essential functions of the job. The team member may perform other duties, both major and minor, that are not mentioned below; and specific functions may change from time to time:

• Schedules and registers patients for the outpatient clinic.
• Verifies eligibility for patients and ensures all pre‑authorizations, referrals, and pre‑certifications are obtained as necessary.
• Trains new Patient Service Coordinator team members.
• Responsible for daily operations of the front office, quality and outcomes of front office processes and responsibilities, along with leading front office throughput.
• Serves as a liaison with revenue cycle staff.
• Ensures timely billing and appropriate collections of co‑pays, etc.
• Leads any staff meetings/huddles for front office staff, owns schedule and ensuring coverage for front office as appropriate, and serves as a liaison with supervisor or clinic leader for any front office issues.
• Perform other job‑related duties as directed by the Supervisor or clinic leader.

Qualifications

Education: High School Diploma or GED required. Associate’s Degree or equivalent combination of education and experience preferred.

Experience: Minimum of 2 years of related experience (admitting, business office, scheduling) required. Previous leadership experience preferred. Refer to the Life Support Training Policy for additional details.

Licensure: None

Additional Skills/Requirements

Required: Knowledge of basic medical terminology. Ability to communicate both verbally and in writing and possess a high degree of excellent customer service skills. Background of insurance knowledge is required for certain tasks assigned. Ability to comprehend insurance cards and benefit details. Ability to deal directly with the public in a professional and empathetic manner.

Preferred: Proficiency in Windows and Microsoft Office.

Competencies

• Communications: Communicates effectively with all levels of clinic staff and visitors.
  • Greets and assists visitors to the department.
  • Answers all incoming telephone calls and provides accurate information as needed.
  • Attends assigned meetings and contributes positively to serve as communication ambassadors for the organization.
• Teamwork: Works within a team to achieve patient and team goals.
  • Shares and initiates regular and professional communication with co-workers.
  • Facilitates and participates in regular staff meetings.
  • Demonstrates a willingness to adjust activities to accommodate the needs of team members/internal customers.
  • Resolves conflicts independently, as appropriate.
  • Accepts responsibility for actions and acts positively upon feedback from others.

Physical Demands

Medium to Heavy Physical Demand: Must stand constantly, walk frequently, and bend/stoop. Must possess proficient communicative, auditory, and visual skills. Must pay attention to detail and write legibly. Must be able to lift/push/pull 100 lbs. For any weight over 35 lbs., use Safe Handling Equipment.

Other

• May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes
• On call responsibilities as directed: No
• Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes

Compensation

The base compensation range for this role is $17.04 - $25.26 hourly. Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education. Please note that the pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.