Patient Services Coordinator

US Oncology Inc.; Florida; On-site; USD 19,000 - 28,000; Part time

Benefits offered by this job

Medical Health Care

Dental Care

Vision Plan

401-k with matching

Life Insurance

Short-term Disability

Long-term Disability

Wellness & Perks Programs

Flexible schedules

Daytime hours

No weekends or major holidays

Job summary

US Oncology Inc. is seeking a Patient Services Coordinator to provide administrative and clinical support in a private outpatient infusion suite. This part-time role (20 hours/week) offers a comprehensive benefits package and daytime hours with no weekends.

You will greet patients, process intake, schedule appointments, manage EMR entries, collect co-pays, and maintain compliance with HIPAA and Intrafusion policies.

Qualifications

• High school diploma or equivalent is required.
• Some receptionist or office experience is preferred.
• Proficiency with computer systems and Microsoft applications is required.
• Must complete required e-learning courses within 90 days of starting.

Responsibilities

• Greets patients and checks in for infusion visits, updates EMR with patient data.
• Schedules patient appointments efficiently and confirms details with patients.
• Answers and screens incoming calls, routing to appropriate staff.
• Maintains confidentiality and adheres to HIPAA and company policies.
• Manages paperwork, collects co-pays, and ensures accurate insurance information.
• Supports inventory and administrative tasks in the infusion suite.

Skills

MS Office

Outlook

Excel

Word

Education

High school diploma or equivalent

Job description

Overview

A uniqueand rewarding position for aPatient Services Coordinator providing administrative and clinical assistance within a privateoutpatient-based infusion suite.

Job Summary

• Part-time / 20 hours a week

We extend an extremely competitive offering of pay, benefits to employees, including Medical Health Care, Dental Care, and Vision Plan, 401-k with a matching component, Life Insurance, Short-term and Long-term disability, and Wellness & Perks Programs. Additionally, all opportunities have flexible schedules, daytime hours, and no weekends or major holidays.

• Medical Health Care
• Dental Care
• Vision Plan
• 401-k with a matching component
• Life Insurance
• Short-term and Long-term disability
• Wellness & Perks Programs
• flexible schedules
• daytime hours
• no weekends or major holidays

Responsibilities

Provides administrative support to the infusion suite clinical staff and patients to ensure a seamless patient experience start, entering a new patient into our system, to finish, when a patient leaves the infusion suite. Professionally greets and welcomes patients to the infusion suite. Schedules appointments for patients in an efficient and timely manner. Answers, screens, and directs all incoming calls to appropriate personnel relaying messages between patients and clinical staff. Supports and adheres to the Intrafusion by McKesson Compliance Program, to include the Code of Ethics, Business Standards, Standard Operating Procedures, and Intrafusion by McKesson’s Shared Values.

• Greets patients to the infusion suite in a prompt, courteous and professional manner. Checks in patients and informs clinical staff of patient arrival.
• Provides and explains paperwork for the patient to complete prior to examination. Collects, proofs for completeness, and files patient forms into the EMR. Updates demographics and insurance information in the system. Collects co-pays and balances; provides receipt.
• Answers, screens, and responds to routine questions, routing to appropriate personnel as indicated, or taking thorough messages if the necessary personnel is unavailable. Checks and communicates messages in an accurate and timely manner according to procedures, documenting accordingly.
• Checks patients out after discharge from appointment by infusion Registered Nurse. Schedules returning appointments in accordance with physician order and, as applicable, insurance approval. Provides patients with appointment details and provides confirmation calls prior.
• Records patient cancellations and missed appointments; reschedules appointments. Notifies appropriate staff of the cancellation and makes note in patient chart.
• Provides general administrative support by electronically filing charts and forms and sorting inbound emails, correspondence, or faxes.
• Maintains infusion suite in a neat and orderly manner. Maintains a legible supply of forms and appropriate office and medical supplies required for the infusion suite’s daily activities.
• Unboxes and checks in medication inventory promptly upon receipt, labeling and storing medications as directed
• Completes medication inventory counts into system at the end of each day worked, communicating any concerns to the clinical
• and business office teams per protocol
• Enters new patients and/or changes in therapy into the EMR per workflow, monitors each until approval is obtained, schedules patient once approved, and provides updates to provider or patient throughout the approval process upon request
• Adheres to confidentiality, state, federal, and HIPPA laws and guidelines with regards to patient’s records.
• Other duties as requested or assigned. May type memos and forms.

Qualifications

• High school diploma or equivalent required. Some receptionist or office experience preferred.
• Proficiency with computer systems and Microsoft (Outlook, Office Word, and Excel) required.
• Must successfully complete required e-learning courses within 90 days of occupying position.
• Demonstrates Adaptability: Handles day-to-day work challenges confidently; is willing and able to adjust to multiple demands in a fast-paced environment, shifting priorities; demonstrates flexibility.
• Shows Work Commitment: Sets high standards of performance and works efficiently to achieve them.
• Commits to Quality: Emphasizes the need to deliver quality services

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be present at the employee site during regularly scheduled business hours and regularly required to sit or stand and talk or hear. Requires full range of body motion including handling and lifting patients, manual and finger dexterity, and eye-hand coordination. Requires standing and walking for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.