Patient Services Coordinator

Ultipro; Austin, Northern (TX, KY); On-site; USD 32,000 - 42,000; Full time

Job summary

ARC North Ob/Gyn in Austin, TX is seeking a patient check-in/check-out associate to manage appointment scheduling, insurance verification, and payments. You will greet patients, enter data, verify eligibility, collect co-pays, and ensure accuracy and confidentiality in a fast-paced clinic.

This role emphasizes teamwork, excellent communication, and adherence to HIPAA guidelines. The schedule is Monday–Friday, with standard office hours, and a supportive benefits package is offered.

Qualifications

• Required: High school diploma or GED; PC experience in a Windows environment.
• Preferred: Experience working in a medical setting.
• Knowledge of medical insurance; strong keyboarding skills.

Responsibilities

• Books appointments utilizing computer system and updates demographics and balances.
• Greets patients and checks them in/out on the computer system.
• Verifies insurance eligibility using online resources.
• Collects payments, posts amounts, and balances drawer for end of day.
• Prints face sheets, receipts, and other documents as needed.
• Notifies staff of emergencies, messages, and patient arrivals.
• Confirms upcoming appointments and reschedules as needed.
• Assists with setting up patient payment plans and follow-ups.
• Adheres to OSHA, HIPAA, and Code of Conduct policies.
• Maintains regular attendance and follows company core competencies.
• Works holiday shifts as required.

Skills

Customer service

Attention to detail

Computer skills

10-key

Windows

Communication skills

Teamwork

Multitasking

Education

High school diploma or GED

Tools

Windows OS

Job description

ARC North Ob/Gyn
12201 Renfert Way #250
Austin, TX 78758, USA

Description

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/

PURPOSE

Serves as an initial point of contact in a clinic setting by performing check-in/check-out functions and booking patient appointments. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Books appointments utilizing computer system. When booking appointments, also confirms and/or makes any changes to demographic information and notifies patient of account balance.
• Greets patients and arrives them on computer system.
• Verifies insurance eligibility by using online resources, Medifax, etc.
• Ensures appropriate paperwork is complete and up-to-date and scans insurance card, if applicable.
• Collects payments from patients, posts amounts, and balances drawer for end of day deposit.
• Prints face sheets, receipts, and other documents as needed.
• Notifies appropriate personnel of emergencies, messages, patient arrivals, etc.
• Confirms in advance patient appointments.
• Runs reschedule reports and books rescheduled appointments as necessary. Ensures report is accurate and current.
• Verifies Worker’s Compensation claims, ensures that paperwork is complete, and performs follow-up.
• Assists patients with setting up payment plans.
• Issues receipts for payment.
• Books follow-up appointments.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
• Regular and dependable attendance.
• Follows the core competencies set forth by the Company, which are available for review on CMSweb.
• Works holiday shift(s) as required by Company policy.

OTHER DUTIES AND RESPONSIBILITIES

• May perform patient registration functions by collecting and entering demographic and insurance related information into computer system in order to set up patient accounts.
• Responsible for handling the sort/distribute of Rightfax documents.
• Processing onsite release of information requests.
• Priority on-sight sorting, scanning, numbering loose papers
• Runs wait list report and distributes as directed.
• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required: High school diploma or GED. Experience using a PC in a Windows environment.

Preferred: Experience working in a medical setting.

Knowledge, Skills and Abilities

• Knowledge of medical insurance.
• Excellent computer, 10-key and keyboarding skills, including familiarity with Windows.
• Excellent interpersonal & problem solving skills.
• Ability to work in a team environment.
• Ability to manage competing priorities.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent verbal and written communication skills.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.
• Ability to apply common sense in performing job.

Work Schedule: Monday - Friday 8:15AM - 5:15PM

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.