Patient Service Representative- Westwood PRN DAYS

The University of Kansas Health System; United States; Sur place; USD 25 000 - 30 000; Temps partiel

Résumé du poste

The University of Kansas Health System seeks a Patient Service Representative to join the Westwood clinic. You’ll handle front desk duties, greet patients, verify insurance, collect payments, and support MyChart activation to ensure a smooth patient flow.

Responsibilities include scheduling, pre-visit coordination, and post-visit follow ups within Epic Cadence and the EMR environment. Part-time positions with patient-centered service focus are available at Westwood Medical Pavilion.

Qualifications

• High School Graduate or GED.
• 1+ year customer service or health care experience.
• Ability to maintain patient confidentiality.

Responsabilités

• Pre-Visit Scheduling: schedule internal and external referrals, in-person appointments, telehealth visits, surgeries, procedures and/or ancillary services using Epic Cadence decision trees.
• During Visit Check-In: high volume check-in/out and phone reception; collect copays, co-insurance, and deductibles; support MyChart activation.
• Post-Visit Scheduling: arrange follow-up orders and ensure patient itinerary; maintain coverage until last patient is checked out.

Connaissances

Customer service

Communication

English proficiency

Microsoft Excel

Formation

High School Diploma or GED

College coursework toward Associate's or Bachelor's Degree

Outils

Epic Cadence

Microsoft Word

Outlook

Teams

Description du poste

Patient Service Representative- Westwood PRN DAYS Westwood Medical Pavilion - West

Position Summary / Career Interest

The Patient Service Representative (PSR) is an important member of the physician's care team and critical for creating a pleasant and seamless patient experience within an ambulatory clinic. This work role is responsible for front desk operations including greeting and checking in customers and visitors, answering calls, copay collection, completing MyChart and EMR (Electronic Medical Record) appointment requests, processing external medical records and helping the physician care team prepare for their daily patient appointments. May assist with checking patients out and scheduling follow up activities as needed.

Responsibilities and Essential Job Functions

• Pre-Visit Scheduling
  • Schedule internal and external incoming department referrals.
  • Schedules in person appointments, telehealth visits, surgeries, procedures and/or ancillary services using Epic Cadence decision trees.
  • Maintains extensive knowledge of appointment types, locations, providers, and specialties.
  • Works to achieve a coordinated patient itinerary sometimes consisting of multiple appointments.
  • Responsible for registration of patient during the scheduling process, including entering demographics, insurance verification, completing the Medicare Secondary Payer Questionnaire (MSPQ), scanning and document preparation, updating documentation and processing of referrals/order/appointment requests.
  • Preauthorization of clinic specific visits and procedures as needed.
  • Assist patient with MyChart activation and support, including how to complete check-in online prior to the appointment.
• During Visit Standard Check-In
  • Responsible for high volume patient clinic check in/out and phone reception – following health system standards.
  • Secures patient signatures for consent and financial forms.
  • Follows and completes all standard registration documentation and scanning process in the Health System EMR.
  • Responsible for collecting all point of service collections due per the EMR generated patient estimate including copay, co-insurance, and deductibles.
  • Assist patient with MyChart activation and support.
  • Responsible for outpatient clinic direct rooming.
  • Responsible for supporting patient through self-check-in utilizing MyChart and the EMR
• Post-Visit (Check-out/Follow Up Scheduling)
  • Schedule follow up internal and external diagnostic and therapeutic orders creating a patient itinerary based on provider orders.
  • Assist patient with MyChart activation and support.
  • Ensure proper front desk coverage until last patient is dismissed from the clinic.

Standard Responsibilities

Attends and participates in department clinic daily huddles and process improvement initiatives. Understands patient experience performance expectations for ease of scheduling appointment, degree to which you were informed of delays, likelihood to recommend practice, courtesy of front desk and staff worked together for your care. Supports both front desk and scheduling (telephone and MyChart) workflows. Establishes and maintains productive working relationships with providers and the clinical care team. Has a working knowledge of patient related policies and procedures as well as an understanding of the University of Kansas Health System services and programs. Follows the Health System standard apparel policy. Effectively communicates Health System Policies to patients and patient advocates. Familiarity with insurance coverage types (HMO, PPO, VA, Medicare) Expected to provide coverage at alternate locations to help meet critical staffing level needs, as delegated by management. Supports and participates in patient experience initiatives including marking campaigns and event registration Responsible for daily maintenance of workspace and following environmental health cleaning guidelines according to Health System policy and procedures. Responsible for following personal protective equipment (PPE) guidelines according to Health System policy and procedures. Expected to complete necessary training and successfully pas 30-60-90-day quality assessments. Remains in clinic until last patient is checked out and any follow-up visits are scheduled. Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department. These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

• High School Graduate or GED.
• 1 or more years customer service or health care experience
• Ability to maintain patient confidentiality

Preferred Education and Experience

• College coursework completed towards an Associate’s or Bachelor’s Degree
• Clerical, registration and/or customer service experience within a health care setting.

Preferred Language Skills

• If bilingual-Documented proof of competencies via language proficiency assessments

Knowledge Requirements

• Ability to read, write, speak, and understand English.
• Basic computer skills including Microsoft Excel, Word, Outlook, and Teams
• High level of customer service skills focusing on problem resolution

Time Type: Part time

We are an equal employment opportunity employer without regard to a person’s race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, ancestry, age (40 or older), disability, veteran status or genetic information.

About The University of Kansas Health System

As part of the region’s premier academic medical center, The University of Kansas Health System in Kansas City is a world-class healthcare provider and destination for complex care and diagnosis. We are driven by our commitment to service, continuous improvement and to the highest degree of excellence. Collaboration between physicians, nurses, researchers, educators and other professionals who share their expertise leads to exciting discoveries and life-changing treatments for the people we serve.