Patient Service Representative - Urgent Care

Warren Clinic, Inc.; Bixby (OK); On-site; USD 28,000 - 36,000; Full time

Job summary

Warren Clinic, Inc. is seeking a Front Office Clerk to support reception, patient registration, and billing in a medical practice setting in Oklahoma. The role involves greeting patients, collecting co-pays, and ensuring accurate data entry and chart preparation.

The position requires a High School Diploma or GED and at least 6 months of front-facing customer service or medical office experience. The candidate will use EMR systems and maintain patient records while upholding HIPAA and safety

Qualifications

• Minimum 6 months of front-facing customer service or medical office experience, preferred.
• High School Diploma or GED required.
• Proficient PC skills demonstrated.
• Able to organize and prioritize multiple tasks efficiently.
• Strong interpersonal and written/oral communication abilities.

Responsibilities

• Greet and direct patients and visitors per office protocols.
• Schedule appointments and register demographic and billing information.
• Determine eligibility to accommodate patient care in the medical office.
• Use EMR and other computer applications according to policies and procedures.
• Maintain and file medical records, prepare charts, and manage test results.
• Collect co-pays and deductibles; handle payments and balancing of cash drawer daily.
• Prepare encounter forms and supporting billing documentation.

Skills

PC skills

Organization

Data entry/recording

Communication (written & oral)

Prioritization

Fast learner

Critical thinking

Education

High School Diploma or GED

Tools

EMR systems

Job description

Job Summary:

Performs reception, registration and billing functions in the front office of the Medical Practice to facilitate the effective delivery of patient care. This position is ECB status - requires a minimum number of worked hours per month as needed by the department; limited benefit offerings.

Minimum Education:

High School Diploma or GED.

Licensure, Registration and/or Certification:

None.

Work Experience:

Minimum 6 months of front facing customer service or medical office experience, preferred.

Knowledge, Skills and Abilities:

• Demonstrated PC skills.
• Effective organization of multi-task role.
• Ability to accurately record and interpret data.
• Effective interpersonal, written and oral communication skills.
• Ability to organize and prioritize work in an effective and efficient manner.
• Ability to learn quickly.
• Effective critical thinking and use of logic.

Essential Functions and Responsibilities:

• Maintains exemplary patient satisfaction and participates as an engaged team member.
• Greets and directs patients and visitors according to established office protocols.
• Informs patients of delays in care.
• Communicates schedule changes to physicians, clinical assistants and other staff as appropriate.
• Maintains and corrects environment for cleanliness and safety.
• Schedules appointments, registers demographic and billing information, determines eligibility to accommodate patient's care in the medical office.
• Successfully uses the EMR and other computer applications to accomplish tasks according to policies and procedures.
• Maintains medical records including preparation of charts, filing of correspondence and test results.
• Prepares encounter forms and other supporting billing documentation.
• Maintains and distributes provider schedules including application of templates, hold times, etc.
• Determines and collects co-pays and deductibles from patients.
• Requests payments of self pay balances according to policies.
• Responsible for preparation of cash receipts, bank deposits and balancing of cash drawer on a daily basis.
• Converts provider written description of diagnosis to appropriate ICD-9 code.
• Posts charges and payments to patient accounts.
• Reviews and corrects rejected or denied claims.
• Reviews and assists in collections of past due accounts.
• Prepares phone notes for communication to the provider from patients, pharmacists, and other healthcare sources.
• Makes calls to patients to remind them of pending appointments or communication from provider.
• Distributes mail and other communication to patients, providers and staff.
• Determines eligibility and obtains authorization for services.
• Schedules tests and appointments for referred services.
• Tracks referrals made for specified services.
• Participates in quality initiatives and safety functions.
• Assists in identifying and ordering needed supplies.
• Remains informed and compliant with current Health System, Warren Clinic, HIPAA and OSHA policies and procedures.

Decision Making:

Independent judgment in planning the sequence of operations and making decisions in a complex technical or professional field.

Working Relationships:

Works directly with patients and/or customers. Works with internal / external customers. Works with other healthcare professionals and staff. Works frequently with individuals at director level or above.

Special Job Dimensions:

None.

Supplemental Information:

This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Urgent Care Ecb Pool - Warren Clinic Location: Tulsa, Oklahoma 74136 EOE Protected Veterans/Disability

Saint Francis is a Catholic, not-for-profit Health system based in Tulsa, Oklahoma. We are the largest private employer in Eastern Oklahoma with over 12,000 employees, including 1,000 physicians. The health system is anchored by the 1,112-bed Saint Francis Hospital, the largest hospital in Oklahoma and the 11th largest in the nation. Our system also includes hospitals in south Tulsa, Muskogee and Vinita, as well as 110 Warren Clinic locations from Monkey Island to McAlester, northeastern Oklahoma's only children's hospital, a level IV neonatal intensive care unit, a 168-bed heart hospital, and Tulsa's leading trauma and emergency center.