Patient Service Representative - Orthopedics - TBJ Bartlesville PT

Warren Clinic, Inc.; Bartlesville (OK); On-site; USD 26,000 - 36,000; Full time

Job summary

Warren Clinic, Inc. in Oklahoma is seeking a full-time front office associate to perform reception, registration and billing tasks in the medical practice, enabling smooth patient care and accurate record keeping.

The role requires a high school diploma or GED and at least six months of front-facing customer service or medical office experience. Proficiency with PCs, multitasking, data entry and clear communication are essential.

Qualifications

• High School Diploma or GED required.
• Minimum 6 months of front-facing customer service or medical office experience preferred.
• Demonstrated PC skills and ability to document and interpret data.

Responsibilities

• Greets and directs patients according to office protocols.
• Schedules appointments and registers demographic and billing information.
• Determines eligibility for services and assists with billing documentation.
• Maintains medical records and prepares encounter forms and related billing paperwork.
• Uses EMR and other computer applications per policies and procedures.

Skills

PC skills

Multi-tasking

Data recording

Interpersonal skills

Prioritization

Fast learner

Critical thinking

Education

High School Diploma or GED

Tools

EMR systems

Job description

Full Time Job Summary

Performs reception, registration and billing functions in the front office of the Medical Practice to facilitate the effective delivery of patient care.

Minimum Education

High School Diploma or GED.

Licensure, Registration and/or Certification

None.

Work Experience

Minimum 6 months of front facing customer service or medical office experience, preferred.

Knowledge, Skills and Abilities

• Demonstrated PC skills.
• Effective organization of multi-task role.
• Ability to accurately record and interpret data.
• Effective interpersonal, written and oral communication skills.
• Ability to organize and prioritize work in an effective and efficient manner.
• Ability to learn quickly.
• Effective critical thinking and use of logic.

Essential Functions and Responsibilities

• Maintains exemplary patient satisfaction and participates as an engaged team member.
• Greets and directs patients and visitors according to established office protocols.
• Informs patients of delays in care.
• Communicates schedule changes to physicians, clinical assistants and other staff as appropriate.
• Maintains and corrects environment for cleanliness and safety.
• Schedules appointments, registers demographic and billing information, determines eligibility to accommodate patient's care in the medical office.
• Successfully uses the EMR and other computer applications to accomplish tasks according to policies and procedures.
• Maintains medical records including preparation of charts, filing of correspondence and test results.
• Prepares encounter forms and other supporting billing documentation.
• Maintains and distributes provider schedules including application of templates, hold times, etc.
• Determines and collects co-pays and deductibles from patients.
• Requests payments of self pay balances according to policies.
• Responsible for preparation of cash receipts, bank deposits and balancing of cash drawer on a daily basis.
• Converts provider written description of diagnosis to appropriate ICD-9 code.
• Posts charges and payments to patient accounts.
• Reviews and corrects rejected or denied claims.
• Reviews and assists in collections of past due accounts.
• Prepares phone notes for communication to the provider from patients, pharmacists, and other healthcare sources.
• Makes calls to patients to remind them of pending appointments or communication from provider.
• Distributes mail and other communication to patients, providers and staff.
• Determines eligibility and obtains authorization for services.
• Schedules tests and appointments for referred services.
• Tracks referrals made for specified services.
• Participates in quality initiatives and safety functions.
• Assists in identifying and ordering needed supplies.
• Remains informed and compliant with current Health System, Warren Clinic, HIPAA and OSHA policies and procedures.

Decision Making

Independent judgment in planning the sequence of operations and making decisions in a complex technical or professional field.

Working Relationships

Works directly with patients and/or customers.

Works with internal / external customers.

Works with other healthcare professionals and staff.

Works frequently with individuals at director level or above.

Special Job Dimensions

None.

Supplemental Information

This document generally describes the essential functions of the job and the physical demands required to perform the job.

This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Orthopedics - TBJ Bartlesville PT - Warren Clinic Location: Bartlesville, Oklahoma 74006

EOE Protected Veterans/Disability

EOE Protected Veterans/Disability

Saint Francis is a Catholic, not-for-profit Health system based in Tulsa, Oklahoma. We are the largest private employer in Eastern Oklahoma with over 12,000 employees, including 1,000 physicians. The health system is anchored by the 1,112-bed Saint Francis Hospital, the largest hospital in Oklahoma and the 11th largest in the nation. Our system also includes hospitals in south Tulsa, Muskogee and Vinita, as well as 110 Warren Clinic locations from Monkey Island to McAlester, northeastern Oklahoma's only children's hospital, a level IV neonatal intensive care unit, a 168-bed heart hospital, and Tulsa's leading trauma and emergency center.