Patient Service Representative I

US Oncology Network-wide Career Opportunities; Harker Heights (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

US Oncology Network — Texas Oncology in Harker Heights is hiring a Patient Services Representative I. This full-time position handles scheduling, insurance verification, and patient counseling regarding insurance and payment issues.

It supports a collaborative clinic environment with opportunities for professional growth. The role emphasizes front-office efficiency, confidentiality, and coordinating with departments to ensure smooth patient flow.

Qualifications

• High School Diploma or equivalent required.
• 0-3 years of medical business office experience.

Responsibilities

• Efficiently schedules new patients, referrals and returning patients per guidelines.
• Cancels/reschedules appointments according to physician schedule changes.
• Meets with patients to schedule future appointments, procedures, or other exams.
• Triage and respond to scheduling calls in a timely and accurate manner.
• Ensure authorizations and referrals are obtained and attached to appointments to avoid delays in payment.
• Maintain scheduling template with physician meetings, satellite schedule, and call coverage.

Education

High School Diploma or equivalent

Job description

Overview

The US Oncology Network is looking for a Patient Services Representative I to join our team at Texas Oncology. This full-time position will support the Harker Heights location. This is a full-time Monday-Friday 8am-5pm position with no weekends, call, or major holidays.

Notes from the hiring manager: Our clinic offers a collaborative and supportive work environment where team members are valued, respected, and encouraged to grow professionally. We are committed to delivering exceptional patient care and believe that success comes from working together, supporting one another, and fostering strong communication across the team. Candidates can look forward to joining a welcoming culture that values teamwork, provides ongoing support and development opportunities, and encourages both personal and professional growth.

As a part of The US Oncology Network, Texas Oncology delivers high-quality, evidence-based care to patients close to home. Texas Oncology is the largest community oncology provider in the country and has approximately 530 providers in 280+ sites across Texas, our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today-at Texas Oncology, we use leading-edge technology and research to deliver high-quality, evidence-based cancer care to help our patients achieve "More breakthroughs. More victories." in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

The US Oncology Network is one of the nation's largest networks of community-based oncology physicians dedicated to advancing cancer care in America. The US Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care.

What does the Patient Services Representative I do?

Under direct supervision, performs general business office functions that may include some or all of the following: billing and claim submissions; charge capture and payment posting; insurance verification and eligibility; obtaining pre-authorization; counseling patients and families on insurance and payment issues; and account follow-up and payment resolution. As necessary, assists patients and families with obtaining community resources including, but not limited to, housing, transportation, and financial support. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

Responsibilities

The essential duties and responsibilities (including but not limited to):

• Efficiently schedules new patients, patient referrals and returning patients in computer system in accordance with physician and/or office guidelines.
• Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.
• Meets with patients to schedule all future appointments, procedures, or other exams needed.
• Utilizes dedicated program to triage and respond to all incoming scheduling calls timely and accurately.
• Accuracy schedule appointments while multi-tasking in a fast-paced medical office.
• Ensures all authorizations and referrals are obtained and attached to appointments correctly to avoid denials or delays in payment.
• Maintains primary office scheduling template containing all physician meetings, satellite schedule, rounding and call coverage.
• Arranges for patients to have financial counseling as needed.
• Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice.
• Follows policies and procedures to contribute to the efficiency of the front office. Covers for other front office functions as requested.
• Prepares correspondence, memos, forms, and other typing as requested by supervisor.
• May schedule outpatient appointments/testing/surgeries and hospital admissions upon request. Obtains necessary pre-certification as required. May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed.
• Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery, and scheduling procedure.

Qualifications

The ideal candidate for the Patient Services Representative I will have the following background and experience:

Level 1

• High School Diploma or equivalent required.
• This position is entry level and requires 0-3 years of medical business office experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds. Requires vision and hearing corrected to normal ranges. Requires vision and hearing corrected to normal ranges.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work requires frequent interaction with patients and staff.