Patient Service Representative (Hales Corners)

Orthodontic Experts Management LLC; Hales Corners (WI); Presencial; USD 26 000 - 33 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Paid Training

Travel Pay

Medical, Dental, Vision Insurance

401(k) and matching

Paid Time Off

Free Orthodontic Treatment

Monthly Bonuses

Resumo da oferta

Orthodontic Experts is seeking a Patient Service Representative in Wisconsin to warmly welcome visitors, collect patient information, and support front desk operations. You will answer calls, check-in patients, collect data, process payments, and manage appointments, ensuring a smooth patient flow.

Based at 5778 S 108th St, Hales Corners, WI 53130, this role also involves travel to sister clinics and occasional Saturday work.

Qualificações

• High school degree or GED equivalent.
• 3 years of customer service experience.
• 2 years of patient service experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Excellent problem solving and de-escalation skills.
• Excellent written and verbal communication skills.

Responsabilidades

• Answer all phone calls.
• Listen and return all voicemails left in front of office phones.
• Check-in new and existing patients and notify clinical staff of arrival.
• Collect all necessary patient information for new patients (Patient registration form, Medical History Form, HIPAA privacy notice).
• Check out patients (collect payments, schedule next appointment).
• Handle questions and provide information to walk-in patients.
• Maintain comm-log up to date with patient/parent communication.
• Review the daily schedule for changes and adjust as needed.
• Review bonding approvals and insurance status.
• Print end-of-day reports and maintain reception area cleanliness.
• Check and reply to office emails; verify payments against reports.
• Call patients with outstanding balances.
• Travel to other clinics to perform duties as needed.
• Participate in marketing events and other assigned tasks.

Conhecimentos

Customer service

Microsoft Office

Communication skills

Phone handling

De-escalation

Formação académica

High school diploma or GED

Ferramentas

Microsoft Office Suite (Word, Excel, Outlook, Access)

Descrição da oferta de emprego

Description

About us

At Orthodontic Experts, we are committed to delivering exceptional patient care and setting the standard for orthodontic excellence. With over 30 locations across the greater Chicagoland area, Wisconsin, and Indiana, and continued growth ahead, we are focused on transforming smiles and making a meaningful impact in the communities we serve.

We are looking for team members who are passionate about high-quality care and align with our Core Values:

• Accountability


• Continuous Improvement


• Inclusion


• Integrity


• Respect


• Teamwork


• Transparency

Job Description

As a Patient Service Representative, you will be responsible for providing a warm welcome to all visitors and providing them with the necessary information and assistance they need. You will also be responsible for answering incoming calls, managing the front desk, and providing general administrative support

Tasks include but are not limited to:

• Answer all phone calls.


• Listen and return all voicemails left in front of office phones.


• Check-in new and existing patients and let the clinical staff know that the patient has arrived.


• Collect all necessary patient information for new patients (Patient registration form, Medical History Form, HIPAA privacy notice)


• Check out patients (collect payments, make next appointment)


• Handle questions and provide information to walk-in patients.


• Maintain comm-log up to date with all necessary patient/parent communication information.


• Review the daily schedule of the clinic for any changes.


• Check the daily schedule in advance and fill in any open spots with bondings/adjustments/new patient consultations at least two days prior. Adjust clinic hours based on the schedule.


• Review for Bonding approvals


• Check if all bondings are Approved and Active with insurance (the day before & day of the appointment).


• Understand cancellation policy and reiterate it to patients.


• Print end of the day reports.


• Maintain office/reception area cleanliness.


• Check and reply to all office emails


• Check collected payments against the report and check all credit card transactions.


• Call patients with outstanding balances


• In the event you are traveling to another clinic, you are required to perform all duties and responsibilities of your role including administrative tasks.


• Participate in Marketing events


• Cash handling


• Other tasks as assigned

Requirements

• High school degree or GED equivalent


• 3 years of customer service experience


• 2 years of patient service experience


• Proficient in Microsoft Office Suite (Word, Excel, Outlook, and Access.)


• Excellent problem solving and de-escalation skills.


• Excellent written and verbal communication skills

Working Hours/ Location/Pay

• Monday – Wednesday 8:45am – 5:00pm


• Thursday - Friday 6.45am - 3:00pm


• 2 Saturdays per month


• 5778 S 108th St , Hales Corners, WI 53130


• Travel availability to Menomonee Falls and Mount Pleasant


• Rate of pay - $19 - $24

Benefits (for our full-time employees)

• Paid Patient Service Representative Training


• Travel Pay (when traveling to sister clinics farther than 15 miles away from base clinic)


• Medical, Dental, Vision, and Life Insurance


• Short-Term Disability


• Employee Assistance Program


• Health Savings Account


• Dependent Care Account


• 401(k) and matching


• Paid Time Off


• Identity Theft Protection - LifeLock


• MetLaw


• Pet Insurance


• Free and discounted Orthodontic Treatment


• Monthly Bonuses